{"id":1454,"date":"2019-06-16T10:14:31","date_gmt":"2019-06-16T09:14:31","guid":{"rendered":"https:\/\/www.care4youconsult.com\/?post_type=job_listing&#038;p=1454"},"modified":"2019-08-11T17:59:50","modified_gmt":"2019-08-11T16:59:50","slug":"office-manager-for-innovative-company-urgent","status":"expired","type":"job_listing","link":"https:\/\/www.care4youconsult.com\/fr\/?post_type=job_listing&p=1454","title":{"rendered":"Office Assistant\/Manager for innovative company &#8211; POSITION FILLED!"},"content":{"rendered":"<p>Our client is an innovative consulting firm operating in various fields including healthcare, the food industry, aeronautics, and the chemical, space and defence industries. Their 200 staff is spread across 8 offices in Europe, Asia and the US. Their human-sized Brussels office (12 staff) is currently recruiting a diligent Office Assistant\/Manager.<\/p>\n<p><strong>Purpose of the job<\/strong><\/p>\n<p>To be responsible for the smooth running of the office. To be in charge of: facilities &amp; office management, HR &amp; payroll coordination, personnel administration, accounting follow up, Assistant duties, event organising and project support.<\/p>\n<p><strong>Job description<\/strong><\/p>\n<p><em><u>Office &amp; Facilities management<\/u><\/em><\/p>\n<ul>\n<li>To liaise with suppliers and third parts such as the cleaning company, the landlord, the insurance broker, the SNCB\/NMBS, the STIB\/MIVB, Proximus, etc.<\/li>\n<li>To order office and kitchen supplies for the whole office<\/li>\n<li>To man the reception (handling incoming phone calls, welcoming visitors, etc.)<\/li>\n<\/ul>\n<p><em><u>HR, personnel administration &amp; payroll<\/u><\/em><\/p>\n<ul>\n<li>To handle the recruitment process of Consultants<\/li>\n<li>To prepare adverts, to post them online, to handle incoming CVs together with the CEO<\/li>\n<li>To manage campus recruitment<\/li>\n<li>To coordinate the organisation of bi-weekly collective interview sessions: to welcome the candidates (5 to 10\/session), to explain to them the procedure, to liaise with interviewers, etc.<\/li>\n<li>To organise 2<sup>nd<\/sup>and 3<sup>rd<\/sup>rounds<\/li>\n<li>To organise the administrative on-boarding and off-boarding of staff (Dimona, registration\/cancellation on the health and group insurances, etc.)<\/li>\n<li>To coordinate the payroll with the social secretariat (Group S): to enter the payroll data on the screen interface, to order luncheon vouchers, etc.<\/li>\n<\/ul>\n<p><em><u>Event organising <\/u><\/em><\/p>\n<ul>\n<li>Organising monthly company events<\/li>\n<li>Organising social events (3 times\/year)<\/li>\n<li>Organising team building activities, etc.<\/li>\n<\/ul>\n<p><em><u>Accounting coordination<\/u><\/em><\/p>\n<ul>\n<li>Handling suppliers invoices: receiving them, checking them, sending them to the head office in Paris for payment<\/li>\n<li>Preparing client invoices<\/li>\n<li>Preparing the P&amp;L with the CEO using the ERP and Excel<\/li>\n<li>Liaising with the Chartered Accountant and with the Finance Director based in Paris<\/li>\n<li>To occasionally do bad debt chasing<\/li>\n<\/ul>\n<p><em><u>Assistant duties<\/u><\/em><\/p>\n<ul>\n<li>To organise the business trips of the CEO: weekly basis, mostly to Paris and Amsterdam<\/li>\n<li>To update the ERP with information such as client contact details<\/li>\n<li>To handle his expense reports and the expense reports of other Consultants (using the ERP)<\/li>\n<\/ul>\n<p><em><u>Project follow up<\/u><\/em><\/p>\n<ul>\n<li>To administratively follow up projects<\/li>\n<li>To input project data in the ERP, to close ending projects<\/li>\n<li>To archive closed projects<\/li>\n<\/ul>\n<p><strong>Profile<\/strong><\/p>\n<ul>\n<li>You hold a relevant Bachelor (Office Management, Accounting, Languages, etc.)<\/li>\n<li>You are bilingual in English and French (written and spoken)<\/li>\n<li>You already have a first experience in a varied office support position<\/li>\n<li>You are PC literate (MS Office, especially Excel and Word)<\/li>\n<li>You are dynamic, positive and are genuinely team minded<\/li>\n<li>You enjoy working in a multicultural environment<\/li>\n<li>You have excellent interpersonal skills<\/li>\n<li>You are resourceful and enjoy being accountable and have your own area of responsibilities<\/li>\n<\/ul>\n<p><strong>Offer<\/strong><\/p>\n<ul>\n<li>A permanent, full time contract (could also be a 4\/5<sup>th<\/sup>)<\/li>\n<li>Starting date: as soon as possible<\/li>\n<li>A competitive salary and fringe benefits package including luncheon vouchers (\u20ac 7,00), health insurance (DKV), group insurance, full reimbursement of transport costs<\/li>\n<li>Access: the company is located in the heart of Brussels and is very accessible by public transport<\/li>\n<li>Hours: 38h00\/week, regular working hours<\/li>\n<li>25 holiday days\/year<\/li>\n<li>The opportunity to work in a truly international and intellectually stimulating environment!<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"author":3,"featured_media":0,"template":"","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_promoted":"","_job_location":"Brussels","_application":"agnes@care4youconsult.com","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"class_list":{"0":"post-1454","1":"job_listing","2":"type-job_listing","3":"status-expired","5":"entry"},"_links":{"self":[{"href":"https:\/\/www.care4youconsult.com\/fr\/wp-json\/wp\/v2\/job-listings\/1454","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.care4youconsult.com\/fr\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.care4youconsult.com\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/www.care4youconsult.com\/fr\/wp-json\/wp\/v2\/users\/3"}],"wp:attachment":[{"href":"https:\/\/www.care4youconsult.com\/fr\/wp-json\/wp\/v2\/media?parent=1454"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}