Management Assistant for a high-profile environment – English/French

Our client is a high profile, human-sized company in the consulting sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work as part of their Investment Department and to assist a Partner and his team. The job holder will also team up with 2 other Assistants

Job description:

• providing support to a Partner, a Principal, and a small team
• complex and time-consuming diary management (using Outlook)
• organising numerous meetings and business trips (mostly in Europe)
• participating in the organisation of several Committee Meetings/year, preparing board packs for the meetings
• handling the incoming and outgoing mail
• handling e-mails
• preparing expense reports
• handling incoming calls, filtering calls when appropriate, taking messages
• gathering and sending key information on various topics to multiple stakeholders
• having regular phone contacts with high-profile external partners
• varied administrative duties including filing, photocopying, etc.
• teaming up with 2 other Assistants, sharing information with them, backing up each other

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You are perfectly fluent in English (C2) and have a very good level of French (B2/C1)
• You possess +/- 3 years’ experience in a similar role and in a similar environment
• You are extremely precise, rigorous, organised, with a genuine eye for detail
• You are computer literate and possess very good skills on Outlook
• You are a good team player (as you will be teaming up with other Assistants) and have good interpersonal, communication and diplomatic skills
• You are flexible in terms of working hours as you will be working in “shifts” with your colleagues
• You are extremely discrete
• You are energetic, stress resistant, sharp, proactive and enjoy working in a fast-paced environment

Offer:

• A full time & permanent contract
• Starting date: as soon as possible!
• A very competitive salary and very comprehensive benefits package including: luncheon vouchers (€8,00), health insurance (including ambulatory and dental), group insurance, pension plan, full reimbursement of transport costs, a yearly discretionary bonus, 23 holiday days
• Working hours: the working week is 37h30 with 1 day of homeworking/week
• Working schedules: the secretariat is open from +/- 8.30 am until 7.00 pm so the 3 Assistants organise themselves to cover this schedule
• Location: the company is centrally located and is therefore easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels and in a closely-knit and kind team of professionals!