Part time Payroll Administrator for an International Association

Our client is an international association in the field of cancer research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office, located in Woluwe Saint Lambert, gather +/- 40 staff. They are today looking to recruit a diligent Payroll Administrator to join the HR department (3 staff). This is a part time position (50%).

Purpose of the role:

Supporting the day-to-day activities of our Human Resources department.

Main responsibilities include: the processing of the employee data throughout the employee life cycle, the monthly payroll, and advising employees on social legislation issues.

Job description:

• Serving as main point of contact for the payroll administration with the payroll provider (SD Worx)
• Preparing and following up on monthly payroll cycle for all employees in cooperation with the external payroll provider (40 staff with various tax/contract status such as expat status and researcher status)
• Acting as central point of contact and providing guidance to employees on HR-related matters such as maternity, medical and parental leaves; contract & payroll issues; and benefits, in consultation with the Senior HR Manager
• Maintaining physical and digital personnel records (employment contracts, amendments, professional diplomas & certificates, etc.) ensuring that all filing is kept impeccably up to date
• Performing HR administrative duties, such as updating the employee database (onboarding, offboarding, presence, holidays, promotion, resignation, time-tracking, etc.)
• Assisting the Training Coordinator with the induction agenda for newcomers
• Occasionally assisting the HR department in the recruitment process (publishing ads, contacting candidates, scheduling job interviews, etc.) in consultation with Senior HR Manager
• Liaising with external prevention, safety and health protection body if required
• Liaising with insurance broker for hospitalization and pension plan insurances for employees
• Supporting the HR team in other ad-hoc organizational and administrative processes

Profile:

• Bachelor’s degree in human resources or relevant area
• Minimum of 3 years of experience in payroll and HR administration
• Knowledge of the Belgian labour legislation, especially of the non-for-profit sector (prior experience with CP335/337 would be a plus)
• Previous experience with SD Worx tools (payroll and HRSS) is a strong asset
• Familiarity with Human Resources Information Systems
• Fluent English & French (minimum C1 level in both languages)
• Computer literacy with capability in email, MS Office, and related business and communication tools
• Meticulous attention to detail, professional attitude, and ability to maintain confidentiality
• Capacity to operate with high integrity
• Willingness to learn
• Capacity to work effectively in multicultural teams, as well as independently
• Excellent verbal and written communications skills

Offer:

• A permanent contract
• A part-time contract (19h00/week)
• Starting date: fall 2024
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-vouchers (€250/year), health insurance (fully paid by the employer), group insurance, reimbursement of transport costs, homeworking allowance, cell phone, laptop, 30 holiday days (full time basis)
• Location: the offices are located in Woluwe-Saint-Lambert. Although they are accessible by public transport, they are more easily reachable with a personal vehicle (parking space available)
• Homeworking policy: possibility of teleworking and flexible working hours
• The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!