People & Payroll Coordinator

Our client is a global communications & public affairs consultancy. Their Brussels offices are located in the city centre and is very accessible by public transport.

They are today looking to recruit a diligent HR & Payroll Coordinator on a permanent contract basis.

Purpose of the role

Reporting directly to the Chief People Officer (CPO), this role is focused on operational excellence in HR, covering essential tasks such as payroll, benefits administration, and HR records management. You will play a key part in ensuring that HR processes run efficiently and support the company’s strategic goals.

Beyond your core responsibilities, you will have opportunities to participate in other key HR areas, including recruitment and training initiatives.

Job Description

 Payroll Management:

• overseeing monthly payroll adjustments in close collaboration with the payroll provider
• ensuring accurate and timely payments
• handling any payroll-related queries from the staff
• ensuring compliance with Belgian and internal guidelines

Employee Benefits Administration:

• managing and administering employee benefits programmes, including health insurance, pension schemes, and other benefits
• providing guidance to employees on benefit-related inquiries and assisting with annual reviews and renewals of benefits packages
• ensuring all HR processes comply with local labour laws and company policies
• being the SPOC for the staff for comp &ben related questions

HR Records Management & Administration:

• ensuring all employee records are accurately maintained and updated in compliance with GDPR and other regulatory requirements
• managing the HRIS’ (Human Resources Information Systems) and ensuring data integrity and security
• general HR Administration: performing general ad-hoc HR administrative tasks as required to support the office’s operational needs, ensuring smooth and efficient workflows

Recruitment & training

• supporting the CPO on recruitment and training projects
• assisting him in the implementation of the recruitment and training strategies

Profile

• A bachelor or master in HR Management, Payroll or a related field is an asset
• At least 3 years of proven experience in HR operations, particularly with a focus on payroll, benefits administration, and HR records management
• Fluent English (C1+/C2 level) and French or Dutch (C1 minimum)
• Familiarity with HRIS systems and payroll software
• Strong organisational skills with attention to detail, capable of managing multiple HR processes efficiently
• Experience in talent acquisition and learning & development is a distinct advantage
• Strong interpersonal skills, with the ability to handle sensitive information discreetly
• Good knowledge of Belgian employment law
• Very good communications skills as the jobholder will regularly interact with the staff (answering questions about payroll or social legislation)

Offer

• Starting date: ASAP
• A permanent and full-time contract
• A competitive salary with a complete benefits package including luncheon vouchers (€8,00), Eco-vouchers (€ 250/year), phone costs, monthly net allowance (€150), health and group insurances, 25 holiday days
• Working week: 37,5 hours, with a very flexible working schedule
• Homeworking possibilities: 1 or 2 days/week
• A motivating and challenging role within an influential international consultancy
• Our client values centre around respect and growth, making this role ideal for someone who is passionate about contributing to an inclusive and forward-thinking environment.