Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent Personal Assistant to the Management Team on a permanent contract basis. This is a newly created position. 

Purpose of the role

Providing high level administrative assistance to the Association’s Secretary General and Deputy Secretary General. You will be required to respond with appropriate urgency to situations and events that require immediate response, maintaining confidentiality of information, and possessing exceptional organization and communication skills.

Job Description

• Managing diaries
• Managing extensive travel (& related visa, vaccination requirements etc.)
• Managing correspondence, archiving documentation & Managements Team’s contacts
• Coordinating background notes & PowerPoint presentations for meetings of Management Team
• Registering Management Team for conferences and events
• Managing Managements Team’s expenses
• Organizing meetings, lunches, and team events
• Handling further organisational and administrative tasks as required

Profile: 

• Bachelor’s Degree in Office Management, Languages, etc.
• At least 3 to 5 years’ experience in a similar role at similar level
• Strong IT skills (Word, Excel, knowledge of a CRM is a plus)
• Fluency in English and French (C1+/C2 – written and spoken) is essential
• Very good communications skills
• Trustworthy, responsible and accountable
• Focussed, structured and composed
• Hands-on and flexible
• Ability to multitask and to prioritise
• Corporate presentation (the role will involve contact with senior industry representatives and EU officials)
• A commitment to the values and goals of the European Union

Offer:

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• The position is primarily based on site in Brussels, however occasional homeworking days can be granted (to be discussed)
• A motivating and challenging role within an influential international trade association
• Opportunities to work and develop in an international environment
• A human-sized, dynamic and closely-knit team.