• Choose your language
  • EN
  • NL
  • FR
  • Home
  • About Us
    • Our Core Values
    • Our Services
    • Our Team
    • Our Ethics
  • For applicants
    • Why us?
    • Our Specialisations
    • Our Methodology
    • Spontaneous Applications
  • For companies
    • Why us?
    • Our Services
    • Methodology
    • Our approach
  • Care programme
    • For you as a new recruit
    • For you as an employer
  • Jobs
  • EN
  • NL
  • FR

Care4You: HR consulting, recruitment and selection of administrative and middle management profiles, Brussels area, Belgium

  • Slider 02
  • Slider 01
  • Slider 03

Team Assistant for international law firm

25 July 2022 by elke

  • 1050 Brussels
  • Posted 3 weeks ago

SUMMARY OF THE ROLE

Assisting a team of lawyers (in an international law firm in the city centre of Brussels (easy access with public transport).  Providing high-quality administrative services, managing agendas and travels, handling incoming mail/telephone calls, arranging meetings and modifying documents. Working languages in the department are English and French.  It is a busy role and department so an accurate way of working, a good communication and a positive & proactive attitude are really important.

JOB DESCRIPTION

  • Managing agendas
  • Making travel arrangements
  • Arranging meetings, both internal and external, and managing & coordinating appointment diaries, ensuring fee earners are well prepared for meetings
  • Handling the layout of legal documents and letters
  • Adjusting legal, client-related documents
  • Organising seminars and presentations if applicable
  • Keeping contact lists up to date
  • Taking telephone messages, monitoring calls when appropriate
  • Dealing with incoming emails and post
  • Maintaining filing system, creating new files and archiving old files
  • Welcoming and looking after visitors
  • Liaising with Marketing department for appropriate up-to-date material
  • Providing updates on the progress of a variety of matters
  • Billing: inputting timesheets when applicable, preparing invoices and following-up on client payments
  • Working in close collaboration with other assistants in the same department, backing up colleagues in other departments if and when necessary
  • Any other task requested by the attorneys

PROFILE

  • Fluency in English (oral and written), very good knowledge of French.
  • Minimum 3 years of experience in a role as Management/Team Assistant. Previous experience in the legal sector or within professional services in general, is a strong asset.
  • Strong administrative and IT skills (MS Office, CRM systems, online tools & databases/cloud services)
  • A professional attitude and able to liaise with people at all levels
  • Ability to work autonomously and manage projects with a constructive & cooperative team attitude
  • An accurate, punctual and organised person with a good sense of initiative
  • Flexible, resourceful and resilient
  • Cheerful, dynamic and cooperative personality

OFFER

  • Contract: permanent contract
  • Starting date: asap
  • Salary: depending on level of experience
  • Benefits: luncheon vouchers (€8/day), DKV, group insurance, 100% reimbursement of public transport costs, home working possibilities
  • Working hours: 9am-5.30pm with occasional overtime
  • Stable and well-established company, truly international working environment, positive and dynamic working atmosphere!
  • Company commits to and invests actively in Environmental Sustainability, Corporate Social Responsibility and Diversity & Inclusion

 

To apply for this job email your details to elke@care4youconsult.com

Submit your CV

Contact us

Jobs

  • Sitemap
  • Legal Information
  • Contact us
  • EN
  • NL
  • FR

About Us

  • Our Core Values
  • Our Services
  • Our Team
  • Our Ethics
  • EN
  • NL
  • FR

For Applicants

  • Why us?
  • Our Specialisations
  • Our Methodology
  • Spontaneous Applications
  • EN
  • NL
  • FR

For Companies

  • Why us?
  • Our Services
  • Methodology
  • Our approach
  • EN
  • NL
  • FR

C.A.R.E. programme

  • As a new recruit
  • As an employer
  • EN
  • NL
  • FR

Jobs

  • Team Assistant for international law firm

    • 1050 Brussels
  • Communications Manager for an International Association

    • Woluwe
  • Personal/Team Assistant – German native or equivalent

    • 1040 Brussels

Copyright © 2022 · Care4You