{"id":1034,"date":"2017-07-06T09:13:49","date_gmt":"2017-07-06T08:13:49","guid":{"rendered":"http:\/\/www.care4youconsult.com\/?post_type=job_listing&p=1034"},"modified":"2017-09-24T21:26:57","modified_gmt":"2017-09-24T20:26:57","slug":"logistics-operations-manager-in-art-shipping-company","status":"expired","type":"job_listing","link":"https:\/\/www.care4youconsult.com\/nl\/?post_type=job_listing&p=1034","title":{"rendered":"Logistics Operations Manager in art shipping company- job placed!"},"content":{"rendered":"

Our client is a Belgian company specialised in fine art logistics (handling and transportation of contemporary works of art) with a sister company in New York. Their clients are art galleries, museums and art collectors all over the world who need to transport artworks such as paintings, sculptures and art installations. They have a fully functioning and growing client base, in a very fast-paced market. For their small team based in Brabant Walloon, they are currently looking to recruit a diligent Logistics Operations Manager.<\/p>\n

Purpose of the job<\/u><\/strong>:<\/strong><\/p>\n

To be directly responsible for the whole Operation of the company: from day-to-day client relations and making quotations to fully processing orders from their point of departure to their final destination. To learn and quickly grasp the necessary steps for flawless shipment and handling of art pieces. To report and work side by side with the Co-Founder and Managing Partner.<\/p>\n

Job description<\/u><\/strong>:<\/strong><\/h2>\n

Administrative & Logistics duties (70%) <\/u><\/p>\n

-To be in charge of the whole operation and flawless follow-up of the logistics chain of different orders: pick up, art handling, warehouse in-out, export customs, freight, import in destination country and delivery to final destination. At times, to manage more complex (i.e. group shipping) with different pick up and delivery points.<\/p>\n

-During the shipping process, to constantly follow up with clients and a variety of providers (mainly by phone and email) to make sure the process is smooth and timely, and that no mistakes are made. To make sure that all deadlines are met.<\/p>\n

The tasks will involve:<\/p>\n

-Making Art shipping offers to art Galleries, art Collectors and Museum for a variety of shipping needs<\/p>\n

– Setting calendar date for pick up and assigning the person in charge of pick up<\/p>\n

– Filling in, with extreme precision (no room for mistakes), the export documents<\/p>\n

-Transmitting export documents to the customs broker and liaising with them to avoid any misunderstandings<\/p>\n

– Making flight or boat bookings<\/p>\n

– Updating internal files (Google Sheets and Excel) on the shipments and orders<\/p>\n

– Following up to make sure goods have left the air\/port and arrived to final destination country as planned<\/p>\n

– Following up the import procedure in destination country, and delivery to the destination warehouse. Ensuring the goods are transferred to their final delivery point.<\/p>\n

– After final delivery following up with client to assess satisfaction<\/p>\n

– Liaising daily with sister company in New York for the organisation and follow up of transport of goods<\/p>\n

Fieldwork (20%) <\/u><\/p>\n

-Ensuring that the goods arrive to the warehouse, and that they are correctly labelled and placed<\/p>\n

-Making sure goods to be picked up are correctly assigned in their packages and labelled<\/p>\n

-Making sure the pickup responsible has all the necessary information and materials\/tools for the pick up<\/p>\n

-On the day of pick up, follow up to ensure that pick up is going on schedule<\/p>\n

-Organising crating \/hard packaging of artwork with employees or subcontractor<\/p>\n

-Organising labelling of crates and transfer to the airport\/port with subcontractor or employee<\/p>\n

– Coordinating with warehouse employees<\/p>\n

– Art handling assistance<\/p>\n

Office Management (10%)<\/u><\/p>\n

– Accounting & finance: cash flow management, paying salaries, handling suppliers invoices, making payments, issuing and sending client invoices, filing all accounting documents, preparing documents for the external Accountant<\/p>\n

– Facilities management: planning refurbishment work when needed, liaising with contractors, coordinating work\/maintenance of the building (heating, repair, etc.)<\/p>\n

Profile<\/u><\/strong>:<\/strong><\/h2>\n

You have<\/p>\n