{"id":107122,"date":"2021-05-25T09:31:17","date_gmt":"2021-05-25T08:31:17","guid":{"rendered":"https:\/\/www.care4youconsult.com\/?post_type=job_listing&#038;p=107122"},"modified":"2021-10-01T00:22:17","modified_gmt":"2021-09-30T23:22:17","slug":"office-coordinator-voor-internationale-non-profit-organisatie","status":"expired","type":"job_listing","link":"https:\/\/www.care4youconsult.com\/nl\/?post_type=job_listing&p=107122","title":{"rendered":"Office Coordinator voor internationale non-profit organisatie &#8211; JOB INGEVULD!"},"content":{"rendered":"<p>Our client is an international association in the field of cancer research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office gathers +\/- 30 staff and is located in Woluwe Saint Lambert (accessible by bus but easier access by car). They are today looking to recruit a diligent Office Coordinator\/Receptionist.<\/p>\n<p><strong>Job description:<\/strong><\/p>\n<p><u>Reception<\/u><\/p>\n<ul>\n<li>welcoming and guiding visitors<\/li>\n<li>taking care of the mail, mail distribution<\/li>\n<li>reception of packaging and mailing for the team (courier, shipping, snail-mail)<\/li>\n<li>teaming up with 2 other colleagues to ensure coverage on opening hours and back-up during absences<\/li>\n<\/ul>\n<p><u>Office Coordination<\/u><\/p>\n<ul>\n<li>managing and updating office coordination documents like policies and guidelines, staff manual, alarm manual, tutorials, etc.<\/li>\n<li>managing the professional memberships according to our internal procedure<\/li>\n<li>addressing all queries regarding office management issues<\/li>\n<li>maintaining the office condition and arranging necessary repairs, running necessary errands<\/li>\n<li>managing the Office Coordination budget and invoicing<\/li>\n<li>managing contract and price negotiations with office vendors, insurance and service providers<\/li>\n<li>liaising with facility management vendors, including cleaning and security services<\/li>\n<li>coordinating in-house or off-site activities, like parties, celebrations, conferences and meetings<\/li>\n<li>responsible for internal communication on important national\/global news, public health matters, public holidays, any other special events in Belgium (like protests, extreme weather, strikes, car-free day, etc.)<\/li>\n<li>assisting HR in all the logistical aspects of the onboarding process for new hires (ordering stationery, name tags, coordinating the IT set- up, organising mobile phone subscription with telecom provider); assisting with similar administrative &amp; logistical aspects when employees leave the company<\/li>\n<li>may assist with other tasks as instructed by the Senior HR Manager and HR Administrative Officer<\/li>\n<\/ul>\n<p><strong>Profile<\/strong><\/p>\n<ul>\n<li>You have already gained at least 2 years\u2019 experience in a similar role and at a similar level<\/li>\n<li>You are perfectly fluent in English and French (both written and spoken). Dutch is an asset<\/li>\n<li>You are proficient in MS Office (Word, Excel and PowerPoint) and you feel comfortable working with other IT tools &amp; databases<\/li>\n<li>Project coordination training and\/or experience is a strong asset for excellent planning and coordination abilities<\/li>\n<li>You have strong organisational and interpersonal skills<\/li>\n<li>You have the ability to multitask and to work with minimum day-to-day supervision<\/li>\n<li>You are an excellent team player, eager to work collaboratively in an international and diverse team<\/li>\n<li>You are comfortable working with communications tools such as Teams, Zoom, soft phones<\/li>\n<\/ul>\n<p><strong>Offer:<\/strong><\/p>\n<ul>\n<li>A permanent and full-time contract<\/li>\n<li>Starting date: September 2021<\/li>\n<li>A competitive salary and comprehensive benefits package including luncheon vouchers (\u20ac8,00), Eco vouchers (\u20ac 250\/year), health insurance (fully paid by the employer), group insurance, mobile phone<\/li>\n<li>Working hours: 38h\/week, regular hours (9am-5pm)<\/li>\n<li>Holidays: 26 holiday days\/year<\/li>\n<li>Location: the offices are located in Woluwe Saint Lambert, close to the Cora. They are accessible by bus but more easily accessible by car (parking facilities)<\/li>\n<li>The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_promoted":"","_job_location":"Brussel (Woluwe)","_application":"elke@care4youconsult.com","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"class_list":{"0":"post-107122","1":"job_listing","2":"type-job_listing","3":"status-expired","5":"entry"},"_links":{"self":[{"href":"https:\/\/www.care4youconsult.com\/nl\/wp-json\/wp\/v2\/job-listings\/107122","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.care4youconsult.com\/nl\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.care4youconsult.com\/nl\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/www.care4youconsult.com\/nl\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/www.care4youconsult.com\/nl\/wp-json\/wp\/v2\/media?parent=107122"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}