Executive Assistant for management consultancy

Our client is a world leader in organizational and management consulting. They have more than 50 offices around the globe.  The Brussels office is located in the centre of Brussels and is easily accessible by public transport.  They are currently recruiting a talented Executive Assistant who will support 2 Partners.

Scope of the role:

Working both at national and at international level, the successful candidate will provide administrative, logistical & organisational support to the day-to-day activities of 2 Partners who are active in various sectors.  Being part of the Brussels support team and collaborating with 3 direct colleagues.

Tasks & responsibilities:

• Managing the Partners’ agendas: this will include (client) meetings, conference calls, videoconferences and internal meetings
• Contributing to, preparing, reviewing and distributing important confidential documents (including client proposals and reports)
• Following up and carefully keeping track of all ongoing assignments handled by the consultants; anticipating needs and actions; contributing to the quality and smooth running of each project
• Coordinating travels and logistics related to the meetings
• Maintaining excellent relationships with (worldwide) firm members, clients, prospects, … in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Updating various systems and databases
• Supporting business development activities through research and database update
• Preparing PowerPoint presentations and other materials for marketing and client purposes
• Following-up on project invoices and expense reports in collaboration with Finance Team
• Collaborating with other assistants on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and/or work procedures, etc.

Profile requirements:

• You have minimum 3-4 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a strong asset
• You are comfortable working with different digital tools and databases and you have excellent MS Office skills
• Fluency in English and French (spoken and written) with a very good level in Dutch
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Flexible working schedule + possibility to work from home during 2 days/week
• A competitive salary with a good package including luncheon vouchers, net allowance, group and health insurance, annual bonus
• The opportunity to work in a very stable, professional and pleasant environment where open-mindedness and good atmosphere prevail
• Starting date: to be discussed