Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area and is currently looking to recruit a Policy Adviser on a permanent contract basis.

Purpose of the role

Being responsible for Advocacy, Research & Communication

Monitoring, analysing and reporting of legislation and other initiatives that impact on our client’s industry at EU and Member State level; assisting with the coordination of and attendance at internal and external meetings focusing on such issues; and supporting the broader day-to-day functioning of the Secretariat.

Reporting to the Deputy Secretary General, working as part of ateam of 3-4.

Job Description

• Analysis, follow-up and preparation of briefing papers on all relevant EU/Member State initiatives which concern or could impact on the activities of the members
• Preparation for, participation in and follow-up of working group meetings (drafting of agendas, working papers, minutes, briefings) and other stakeholder events
• Researching and drafting position papers to support the federation’s lobbying activities
• Drafting and coordinating responses to EU-level consultations, quantitative analysis and the production of surveys and studies on Europe’s markets linked to our client’s activities
• Attendance at external meetings and provision of feedback to members and colleagues
• Engaging with stakeholders in the European Institutions, national authorities, private sector, academia and others

Profile

• University Degree, preferably Master’s level in a relevant field of expertise (Business Administration, Law, Economics, Finance)
• 2 to 3 years of relevant work experience
• Experience of working with the EU Institutions
• Experience of working on issues related to financial services is an asset
• Numeracy skills are important
• Excellent oral and written communication and presentation skills
• Excellent IT skills (Word, Excel, PowerPoint, web and social media applications)
• Fluency in English (C1/C2 – written and spoken) is essential. A professional knowledge of French or of another EU language is a asset
• Very good team spirit and collaborative approach
• Ability to work under pressure, manage competing priorities and maintain a professional approach under all circumstances
• Entrepreneurial, creative and opportunity-driven mind-set
• Good common sense and emotional intelligence, capacity to adjust communication to the context
• Trustworthy, responsible and accountable
• A commitment to the values and goals of the European Union

Offer

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• Homeworking schedule: 1 or 2 days per week
• A motivating and challenging role within an influential international trade association.
• Opportunities to work and develop in an international environment.
• A human-sized and dynamic team.

 

 

Our client is a world leader in its sector.  With their innovative products and approach, they have been serving clients for over 100 years in more than 60 countries across Europe, the Middle East and Africa.  For their headquarters in Zaventem, they are currently recruiting a diligent Management Assistant to reinforce their support team.

Job description:

In your role as Management Assistant you will be offering administrative and organisational support to the Executive VP Sales.  Your responsibilities will include:

• agenda management
• coordination of international travels (including flights, hotels, trains, visa applications, multi-mode arrangements, detailed travel itineraries and travel expenses)
• organisation of leadership meetings and events off-site and on-site (including full logistic: hotel bookings, transportation, catering and audiovisual set-up)
• organisation of conference calls/videoconferences
• preparation of various files/documents/presentations for these meetings, including data collection and integration
• general office administration: screening telephone calls, following-up on emails, preparing/formatting/filing various correspondence, preparing meeting rooms, preparing and following-up on purchase orders & invoices, scanning/photocopying/binding documents, etc.
• ensuring compliance with internal procedures
• coordinating with the assistants of other executives for meetings, events, documents, presentations & other
• liaising with high-profile internal & external parties (members of top management, clients, vendors, …)

Profile:

• The ideal candidate holds – at least – a Bachelor’s Degree in Office Management, Languages, Business Administration …
• You have excellent oral and written skills in English. You have a good working knowledge of French or Dutch (ideally both).  Some knowledge of German would be a strong asset.
• You possess minimum 2-4 years of experience in a similar role in an international corporate environment
• You have experience working for top-level executives
• You are computer literate and possess advanced skills in MS Office & other software (Word, Excel, PowerPoint, Outlook; ideally also in SAP, CRM systems in general)
• You are precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set clear priorities
• You are a strong problem solver with a can-do mindset looking for continuous improvement
• You are proactive and you easily take ownership over your work, you are able to complete tasks with limited input/supervision
• You are able to communicate and work well with stakeholders at all levels in the organisation
• You are a team player but you are also able to work autonomously

Offer:

• A permanent contract
• Starting date: to be discussed
• Working hours: full-time contract, 38.5h/week
• A very competitive salary and comprehensive benefits package (luncheon vouchers, health and group insurance, travel allowance, 20 + 6 holidays)
• International and very dynamic working environment with room for initiative & some personal growth
• Location: offices are situated in Zaventem so ideally you are able to commute to the offices by own car (possibility to work from home during 2 days/week)

 

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office, located in Woluwe-Saint-Lambert, gather +/- 40 staff. They are today seeking a diligent Legal Counsel to work as part of their Legal department.

Purpose of the role

 Collaborating with a multidisciplinary team (Legal Advisors, Data Protection Officer, Project Managers, Medical and Scientific Advisors, CEO, etc.) in managing the day-to-day contracts process in an efficient and timely manner.

Job description:

• Drafting, reviewing, negotiating and finalizing all types of agreements related to medical research including, confidentiality agreements, letters of intent, clinical study agreements, consortium agreements, services agreements, grant agreements, etc.
• Working and liaising with team members to facilitate coordination of the legal aspects of different study activities (e.g., start-up, amendment, termination)
• Advising on any legal and ethical issues related to the research being developed or conducted (e.g., informed consent, governance, etc.)
• Advising on a variety of other legal matters related to the running of the organization as an aisbl (e.g., insurance, statutes, etc.)
• Advising on legal matters related to the activities of the philanthropy department, when necessary

Profile:

• Master’s in law with relevant experience (+/- 3 years) in contracts law
• Experience in clinical research, medical or related field is a plus
• Experience as a barrister is an added value
• Fluent written and spoken English (C1 minimum); any other EU language is an asset
• Excellent communications skills, ability to interact with numerous stakeholders
• Ability to work effectively in a multicultural environment
• Ability to work in a team, but also independently
• Strong sense of responsibility and ethics
• Excellent organizational and time-management skills
• Interested in scientific topics as well as non-profit activities

Offer:

• An open-ended contract
• A full-time contract (38h00/week)
• Starting date: A.S.A.P.
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-vouchers (€250/year), health insurance (fully paid by the employer), group insurance, reimbursement of transport costs, homeworking allowance, cell phone, 30 holiday days
• Location: the offices are located in Woluwe-Saint-Lambert (close to the Cora). Although they are accessible by public transport, they are more easily reachable with a personal vehicle (parking space available)
• Homeworking policy: they offer very flexible work practices including several days of homeworking/week
• The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent Personal Assistant to the Management Team on a permanent contract basis. This is a newly created position.

Purpose of the role

Providing high level administrative assistance to the Association’s Secretary General and Deputy Secretary General. You will be required to respond with appropriate urgency to situations and events that require immediate response, maintaining confidentiality of information, and possessing exceptional organization and communication skills.

Job Description

• Managing diaries
• Managing extensive travel (& related visa, vaccination requirements etc.)
• Managing correspondence, archiving documentation & Managements Team’s contacts
• Coordinating background notes & PowerPoint presentations for meetings of Management Team
• Registering Management Team for conferences and events
• Managing Managements Team’s expenses
• Organizing meetings, lunches, and team events
• Handling further organisational and administrative tasks as required

Profile: 

• Bachelor’s Degree in Office Management, Languages, etc.
• At least 3 to 5 years’ experience in a similar role at similar level
• Strong IT skills (Word, Excel, knowledge of a CRM is a plus)
• Fluency in English and French (C1+/C2 – written and spoken) is essential
• Very good communications skills
• Trustworthy, responsible and accountable
• Focussed, structured and composed
• Hands-on and flexible
• Ability to multitask and to prioritise
• Corporate presentation (the role will involve contact with senior industry representatives and EU officials)
• A commitment to the values and goals of the European Union

Offer: 

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• The position is primarily based on site in Brussels, however occasional homeworking days can be granted (to be discussed)
• A motivating and challenging role within an influential international trade association
• Opportunities to work and develop in an international environment
• A human-sized, dynamic and closely-knit team.

 

Our client is a world leader in executive recruiting, HR services and organizational consulting. They have more than 50 offices around the globe.  The Brussels office (+/- 35 people) is located in the centre of Brussels and is easily accessible by public transport.  They are currently recruiting a talented Executive Assistant who will support 2 Senior Consultants/Partners.

Scope of the role:

Working both at national and at international level, the successful candidate will provide administrative, logistical & organisational support to the day-to-day activities of 2 Senior Consultants/Partners who are active in various sectors (mainly consumer goods & industrial).  Being part of the Brussels support team and collaborating with 3 direct colleagues.

Tasks & responsibilities:

• Managing the consultants’ agendas: this will include client meetings, candidate interviews (both in Belgium and abroad), conference calls, videoconferences and internal meetings
• Contributing to, preparing, reviewing and distributing important confidential documents such as client proposals, position specifications, candidate resumes, progress reports, etc.
• Following up and carefully keeping track of all ongoing assignments handled by the consultants; anticipating needs and actions; contributing to the quality and smooth running of each project
• Coordinating all practical details related to client, consultant and candidate arrangements such as meetings, travelling (domestic and international), lodging, etc.
• Maintaining excellent relationships with (worldwide) firm members, clients, prospects and candidates in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Updating the in-house candidate and client management database
• Supporting business development through research and database update
• Preparing PowerPoint presentations and other materials for marketing and client purposes
• Following-up on project invoices and expense reports in collaboration with Finance Team
• Collaborating with other assistants on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and/or work procedures, etc.

Profile requirements:

• You have minimum 3-4 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a strong asset
• Excellent word processing (Microsoft Word) and proofreading skills
• Fluency in English and French (spoken and written) with a very good level in Dutch
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Flexible working schedule + possibility to work from home during 2 days/week
• A competitive salary with a good package including luncheon vouchers, net allowance, group and health insurance, annual bonus
• The opportunity to work in a very stable, professional and pleasant environment where open-mindedness and good atmosphere prevail
• Starting date: to be discussed 

 

 

Our client is a global communications and public affairs consultancy with 30 offices worldwide.   To support the growth of their Brussels office (+/- 20 people), they are currently recruiting an Executive Assistant who will be working for 2 Partners.  The job holder will be based in the Brussels office which is centrally located and easily reachable by public transport.

Scope of the role:

The Executive Assistant will be working both at national and at international level, and will be providing administrative, logistical & organisational support to the day-to-day activities of 1 Partner and will occasionally assist 2-3 other Partners.  This is a newly created position. The Executive Assistant will be part of an international Business Services Team and have 2 direct colleagues in Brussels (another Executive Assistant + 1 Office Manager).

Tasks & responsibilities:

• Managing the diaries and agendas of the Partners: this will include setting up client and internal meetings, (video) calls, videoconferences, …
• Coordinating internal and external meetings (agenda points, presentations, relevant documents, minutes, following up on action points)
• Coordinating international business travel
• Contributing to, preparing, reviewing and distributing important confidential documents & presentations
• Maintaining excellent relationships with (worldwide) firm members, clients and prospects in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Following up and keeping track of all ongoing assignments handled by the Partners; anticipating needs and actions; contributing to the quality and smooth running of each project
• Handling timesheets and expenses, following up on client invoices and expense reports in collaboration with Finance Team
• Collaborating with other assistants on office/company-wide projects such as the organisation of events, the implementation of new tools and/or work procedures, etc.
• And more!

Profile requirements:

• You have minimum 3-4 years of relevant working experience, previous experience in the service sector (e.g. public affairs, management consulting, legal, financial services, Big 4, …) is a strong asset
• Fluency in English (spoken and written) with a very good level in Dutch or French. German could be an asset.
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Flexible working schedule + possibility to work from home during 1 day/week
• A competitive salary with extra-legal package including luncheon vouchers, home working allowance, 100% reimbursement of public transport costs
• Creation of a new role within a fast-growing team, responsibilities will evolve over time
• The opportunity to work in a very international professional and pleasant environment where open-mindedness and good atmosphere prevail
• Very nice team of colleagues
• Starting date: to be discussed

Our client is a high profile, human-sized company in the management consulting sector. Their offices are located avenue Louise/Louizalaan and are therefore very accessible by public transport. They are currently recruiting a diligent and high-level Assistant to efficiently support their President.

Purpose of the job:

To provide first class support to the President in order with a particular focus on organisational and communications duties.

Job description:

• Managing a complex diary management (using Outlook)
• Organising meetings and business trips (mostly in Europe)
• Organising business lunches
• Organising the planning of the chauffeur
• Liaising with high level stakeholders (politicians, business leaders, VIPs from various industries & countries)
• Preparing files for his meetings
• Interacting with stakeholders by phone and e-mail
• Having all sorts of contacts, both internal and external
• Liaising with the other departments, forwarding them documents
• Providing occasional secretarial support to other Directors

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• Excellent level of French and English (spoken and written – C1 minimum in both languages)
• You can represent the company towards third parts (corporate presentation)
• You possess very good skills on MS Office
• You possess at least 5 years’ experience in a similar role, ideally acquired in professional services (management consulting, international law firms)
• You are extremely precise, rigorous, dynamic, organised, with a genuine eye for detail
• You are stress resistant and reliable
• You are resilient (the diary of the President is fairly complex, and meetings regularly need to be booked, cancelled, re-booked, etc.)
• You have good interpersonal and communication skills
• You also are very diplomatic and discrete
• You are flexible and able to work without supervision (the President travels +/- 60% of the time)

Offer:

• A permanent and full-time contract
• Starting date: as soon as possible!
• A very competitive salary and comprehensive benefits package including luncheon vouchers, a comprehensive health and group insurances, etc.
• Working hours: 37h30/week. Some overtime will occur when the President is in Brussels (+/- 2 days/week)
• Homeworking schedule: 1 day/week
• Location: the company is located in the heart of Brussels and is therefore very easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels!
• This is the ideal opportunity for an ambitious individual seeking to gain experience as a high-level Assistant in one of the most prestigious environments in Brussels!

 

 

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area. They are currently seeking to recruit a temporary Assistant to help them on various communications & events projects. This is a 2-month fixed term contract.

Job Description

• Creating event content in English on the company websites
• Working with communications and event management tools and databases
• Helping the team with logistics pre-, during and post- events
  • Assisting the team with the selection of venues
  • Preparing and sending invitations, preparing participants’ lists
  • Confirming attendants
  • Liaising with the speakers, drafting the agendas of the meetings, preparing badges, etc.
  • Ensuring that the meeting rooms are ready, set up and equipped appropriately (IT equipment, catering, etc.)
  • During the events, welcoming participants, attending to their needs, answering their queries, ensuring the smooth running of the events, troubleshooting
• Supporting social media outreach and event promotion and feedback
• Producing pre- and post-event outputs (including video editing)

Profile:

• Academic background in communication, events management, administration, and project management, etc.
• Interest in and knowledge of European affairs
• Excellent written and oral English ( minimum C1 level)
• Computer literacy
• Notions of audio and video production are a plus
• Knowledge of CRM databases and content management systems
• Knowledge of social media
• Capacity to work with people from different nationalities
• Good organisation and time-management
• Curiosity and adaptability, practical mindedness
• Professionalism, capacity to represent the organization in front of third parts

Offer:

• Dates: +/- July & August 2025 (exact dates to be discussed)
• A full-time fixed term contract
• A salary in line with statutory regulations for students
• Homeworking schedule: 1 to 2 days per week
• The opportunity to gain valuable experience in an international environment and to develop numerous skills
• Being part of a dynamic and supportive team

 

 

 

 

 

We are urgently seeking to recruit a Management Assistant for 1 of our clients, located in the centre of Brussels, a non-profit environment.

Purpose of the role:  in collaboration with a colleague, assisting a director and a deputy director: managing the agenda, organising meetings & travels, offering logistical support during events, preparing reports and offering general administrative support.   A close follow-up of multiple deadlines and a smooth collaboration/communication with different teams/departments are crucial in this role.

Your tasks & responsibilities will include:

• Agenda management (in Outlook), planning meetings
• Attending certain meetings, taking minutes and preparing a report afterwards – if needed
• Processing and following-up on incoming correspondence
• Preparing service notes and reports
• Booking flights, trains, hotels, etc.
• Drafting/editing official documents, letters and PowerPoint presentations
• Assisting with the preparation of events, offering logistical support during some of the events
• Liaising with external suppliers for specific events and activities
• Purchasing: creating purchase orders, ordering supplies, receiving the supplies/equipment and corresponding invoices, verifying these invoices
• Preparing relevant documents, presentations and brochures
• Some facility/infrastructure management: organising and preparing accommodation for external visitors (accommodations owned by organisation), being the main contact person for small repairs, etc.
• Managing the archives
• Liaising with various internal & external stakeholders
• Assisting other teams if and when needed (in case a colleague would be sick/absent)

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and in order to cater for the needs of the teams / organisation.

Profile:

• The ideal candidate has an excellent level in French (oral + written), with a very good knowledge of Dutch and English.
• Ideally a relevant Bachelor’s or Master’s Degree ( e.g. office management, languages, communication, …), but, candidates who are equivalent by experience, are more than welcome to apply for the position.
• You have at least 3-5 years of experience in a similar role (administrative support, management assistant, office management, …)
• You are computer literate (MS Office: Word, excel, PowerPoint and Outlook) and feel comfortable with other digital tools (for agenda/meeting/document management and communication)
• You have strong communication/people skills, you are able to adjust your communication style to the context
• You are discrete & diplomatic and you know how to treat very sensitive and confidential information
• You work with a lot of structure and accuracy, you pay attention to the presentation of your work and to the smallest details
• You possess strong time management and you know how to prioritise incoming tasks
• You have a proactive attitude and you demonstrate strong problem solving skills, you are capable of finding solutions for unexpected circumstances
• You are autonomous but you also enjoy working in team and contributing to a positive working atmosphere
• You are flexible in terms of additional tasks and changing circumstances
• You are looking to make a long-term commitment with your next employer

Offer & practicalities:

• A permanent contract
• Starting date: to be discussed
• A salary that will depend on the level of experience, luncheon vouchers, group insurance, reimbursement of transport costs
• Working hours: 38h/week
• Very nice offices which are easily reachable by public transport
• A varied & challenging job within a unique working environment!
• Very friendly and respectful team!

 

Pour l’un de nos clients, localisé dans le centre de Bruxelles capitale, nous sommes urgemment à la recherche d’un(e) Assistant(e) de direction.

Objectif du poste : en collaboration avec une collègue, assister le directeur et son adjoint au niveau de leurs activités quotidiennes, ce-incluant la gestion de l’agenda, le soutien logistique lors des événements, la préparation de rapports et d’autres tâches administratives. Le suivi minutieux des multiples échéances et la collaboration ainsi que la communication avec les différentes équipes et départements sont cruciaux dans ce rôle.

Tâches et responsabilités principales :

• Gérer l’agenda et les rendez-vous, planifier des rendez-vous/réunions
• Participer à certaines réunions, en rédiger les comptes rendus si nécessaire
• Traiter et suivre la correspondance et les courriers électroniques entrants
• Préparer des notes de service et des rapports
• Réserver des vols, billets de trains, hôtels, etc.
• Rédiger, corriger des documents officiels, des lettres et des présentations PowerPoint
• Assister dans la préparation d’événements, apporter un soutien logistique durant les événements
• Être en contact avec les différents fournisseurs des événements et autres activités
• Achats : créer les bons de commande, commander les fournitures, les réceptionner, gérer les factures correspondantes, en vérifier les montants·      Préparer des documents, des présentations et des brochures
• Gestion des infrastructures et du bâtiment : organiser et préparer l’hébergement des visiteurs externes, être la personne de contact pour les questions de réparations, de l’entretien, etc.
• Gérer les archives
• Être en contact avec toutes sortes d’interlocuteurs (internes et externes)
• Assister d’autres équipes si nécessaire (en cas d’absence d’un(e) collègue)

Cette liste de tâches n’est pas exhaustive, des responsabilités supplémentaires peuvent être ajoutées en fonction de la charge de travail et afin de soutenir les équipes.

Profil :

• Excellent niveau de français (oral et écrit), très bon niveau de néerlandais et d’anglais
• Vous êtes idéalement titulaire d’un bachelor ou d’un master (en office management, langues, communications, etc.), mais les candidats ayant une expérience équivalente sont également éligibles pour le poste
• Vous avez au moins 3 à 5 ans d’expérience dans un rôle similaire (soutien administratif, assistanat de direction, office management, etc.)·
• Vous maîtrisez MS Office (Word, Excel, PowerPoint et Outlook) ainsi que d’autres outils numériques (par exemple pour la gestion d’agenda et les plateformes de communication)
• Vous avez de bonnes compétences sociales et de communication, vous êtes capable d’adapter votre style de communication au contexte
• Vous êtes discret(ète) & respectueux(se) et vous savez gérer des informations très sensibles & confidentielles
• Vous travaillez avec beaucoup de précision et avec le soin et l’ordre nécessaires ; vous accordez beaucoup d’attention à la présentation de votre travail et aux moindres détails
• Vous savez gérer efficacement votre temps et établir les priorités
• Vous êtes capable de trouver des solutions aux circonstances imprévues, à la fois rapidement et efficacement
• Vous pouvez travailler de manière autonome, mais vous aimez également travailler en équipe et contribuer à une atmosphère de travail positive
• Vous êtes flexible en ce qui concerne les tâches supplémentaires et les circonstances changeantes
• Vous recherchez à collaborer à long terme avec votre prochain employeur

Offre et aspects pratiques :

• Un contrat à plein temps et à durée indéterminée
• Date de début : à discuter
• Un salaire ajusté au niveau d’expérience, des chèques repas, une assurance groupe, un remboursement des déplacements domicile-travail
• Horaires de travail : 38 heures/semaine
• L’entreprise est très facilement accessible en transports en commun, l’environnement de travail est très agréable
• Un poste au sein d’une équipe très respectueuse et agréable !