Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent Personal Assistant to the Management Team on a permanent contract basis. This is a newly created position. 

Purpose of the role

Providing high level administrative assistance to the Association’s Secretary General and Deputy Secretary General. You will be required to respond with appropriate urgency to situations and events that require immediate response, maintaining confidentiality of information, and possessing exceptional organization and communication skills.

Job Description

• Managing diaries
• Managing extensive travel (& related visa, vaccination requirements etc.)
• Managing correspondence, archiving documentation & Managements Team’s contacts
• Coordinating background notes & PowerPoint presentations for meetings of Management Team
• Registering Management Team for conferences and events
• Managing Managements Team’s expenses
• Organizing meetings, lunches, and team events
• Handling further organisational and administrative tasks as required

Profile: 

• Bachelor’s Degree in Office Management, Languages, etc.
• At least 3 to 5 years’ experience in a similar role at similar level
• Strong IT skills (Word, Excel, knowledge of a CRM is a plus)
• Fluency in English and French (C1+/C2 – written and spoken) is essential
• Very good communications skills
• Trustworthy, responsible and accountable
• Focussed, structured and composed
• Hands-on and flexible
• Ability to multitask and to prioritise
• Corporate presentation (the role will involve contact with senior industry representatives and EU officials)
• A commitment to the values and goals of the European Union

Offer:

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• The position is primarily based on site in Brussels, however occasional homeworking days can be granted (to be discussed)
• A motivating and challenging role within an influential international trade association
• Opportunities to work and develop in an international environment
• A human-sized, dynamic and closely-knit team.

 

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 10 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent Office Manager on a permanent contract basis. This is a newly created position. 

Purpose of the role

Reporting to the Secretary General and his Deputy, you will be in charge of ensuring the smooth running of the office with a particular focus on budgeting & financial administration.

Job Description

Operations (80% of the time):

• Organising office operations and procedures
• Scheduling meetings and appointments
• Managing contract and price negotiations with office vendors, service providers and office lease and liaising with them thereafter
• Placing orders (catering, office supplies)
• Assisting in the onboarding process for new hires
• Addressing employees’ queries regarding office management issues (e.g., stationery and travel arrangements)
• Preparing meeting rooms
• Providing general support to visitors

Financial administration (20% of the time):

• Assisting in preparation and management of the association budget, ensuring accurate and timely reporting
• Ensuring coordination of outgoing invoices and timely payment of incoming invoices
• Liaising with accountant and auditor, preparing the necessary documents for the yearly audit
• Following up the cash flow and keeping an eye of the association finances

Profile:

• Bachelor’s Degree in Office Management, Accounting or equivalent in experience
• At least 5 years’ experience in a similar role and at a similar level
• Strong IT skills (Word, Excel, knowledge of a CRM is a plus)
• Knowledge of an accounting system is a plus (e.g., Winbooks)
• Fluency in English and French (C1+/C2 – written and spoken) is essential
• Very good team spirit (you will team up with the Office Assistant), leadership and communications skills
• Trustworthy, responsible and accountable
• Focussed, structured and composed
• Hands-on and flexible
• Ability to multitask and to prioritise (the position is multifaceted and will involve working with various team members)
• Presentable (the role will involve contact with senior industry representatives and EU officials)
• A commitment to the values and goals of the European Union

Offer:

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• The position is primarily based on site in Brussels, however occasional homeworking days can be granted (to be discussed)
• A motivating and challenging role within an influential international trade association
• Opportunities to work and develop in an international environment
• A human-sized, dynamic and closely-knit team.

 

 

 

Our client is a non-profit organisation which organises activities and offers services in the public sector. The organisation manages also different buildings/sites where various activities and events take place on a regular basis.

Goal of the role:

In collaboration with an HR Director, the Team Leader/Event Coordinator will monitor and manage the work of the maintenance/facilities team (+/- 10 people).   They will also be responsible for the preparation/set-up of different activities & events and for the daily maintenance of the buildings/domains.    The person will mainly work from their domain in the centre of Brussels (easy access with public transport).  Some activities/events will require on-site presence at other properties of the organisation but then the employer will provide a company car.

Your main tasks and responsibilities will include:

• Working closely together with the HR Director in a department with +/- 30 people. Within this department you will monitor and manage the day-to-day work of +/- 10 people (maintenance/facilities team).
• Preparing daily/weekly/monthly work schedules for the team, taking into account the various activities & events which will take place and the required or already planned maintenance work
• Handling daily/weekly meetings with the HR Director to discuss the agenda, the team planning, the expectations for specific activities/events, absences/holidays, possible issues with team members, etc.
• Preparing a detailed work planning, briefing the team, giving specific instructions, checking/following-up on the correct execution of the tasks, adjusting procedures if and when necessary
• Handling daily checks/inspections of the whole premises, the building, the different (meeting) rooms, etc. Following-up with an intervention (e.g. repair or maintenance work, moving furniture, …) if and when necessary.
• Scheduling/planning small repair and maintenance work for the whole premises, informing all relevant parties
• Analysing which materials and tools are needed, preparing purchase orders, contacting relevant suppliers, following-up on the orders, receiving the goods/materials, stock management
• Preparing specific activities/events + offering (logistical) support during some of these events, determining the tasks/work schedules of the other team members (with regards to the different events)
• Collaborating with the patrimony and heritage manager with regards to everything that is furniture and art objects
• Coordinating the art displays or the removal/transport of art objects
• Coordinating the temporary lodgings/stays of visitors
• Making sure all safety & security measures are taken and respected and that health risks for the staff are reduced to a minimum; paying attention to the mental health and general well-being of the different team members.

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload/the period of the year (e.g. specific events) and in order to cater for the needs of the team and of the organisation in general.

Profile:

• The ideal candidate is French speaking or Dutch speaking and has a good knowledge of the second national language (Dutch/French). A good knowledge of English is a plus.
• Ideally a relevant bachelor degree (hotel management, event management, tourism…) but not absolutely necessary
• Minimum 5-10 years of experience in a similar role or in a role with relevant aspects (e.g. facility management/maintenance, preparation of work schedules, supervising a team, event planning and management, …)
• You already worked as a supervisor/team leader: you have experience with work planning, allocation of tasks, checking output of work, steering/motivating a team
• You are IT literate: you can prepare a work planning (e.g. using Excel), manage agendas and activities, follow-up on emails (Outlook), schedule meetings, etc.
• Knowledge of first aid and/or a diploma/certificate as prevention/safety advisor can be a plus
• You demonstrate excellent communication and interpersonal skills, you are discrete and respectful
• You are a good judge of character and you are able to adjust your communication style to the context
• You enjoy working in team and liaising with different parties (internal teams & departments, visitors, suppliers, etc.)
• You have excellent time management skills and you know how to prioritise (especially when faced with multiple deadlines and time pressure)
• You are able to find quick and effective solutions to unforeseen circumstances
• You work accurately and rigorously, you pay attention to the presentation of your work and to the smallest detail+
• You like being in the field and rolling up your sleeves (this is not a pure office job)
• You are flexible with regards to additional tasks and/or changing circumstances
• You are looking for a long-term commitment

Offer and practical aspects:

• A permanent and full-time contract
• Starting date: to be discussed
• A salary that will depend on the level of experience, package will include luncheon vouchers, group insurance, reimbursement of transport costs
• Working hours: 38h/week (occasional overtime related to specific events)
• Very nice offices which are easily reachable by public transport
• A varied & challenging job within a unique working environment!

 

Notre client est une ONG qui organise des activités et offre différents services au secteur public. L’organisation gère également plusieurs bâtiments et domaines dans lesquels les évènements et activités se tiennent régulièrement.

Objectif du poste:

En partenariat avec le DRH, vous supervisez le travail de l’équipe maintenance (environ 10 personnes). Vous préparez également les différents événements qui ont lieu sur les sites et gérez tout ce qui concerne leur maintenance.  Vous êtes principalement basé dans leurs locaux du centre-ville de Bruxelles (facilement accessible en transports en commun). Certains événements se déroulent sur d’autres sites aux alentours de Bruxelles mais l’employeur fournit une voiture de société pour ces déplacements.

Responsabilités principales:

• Étroite collaboration avec le DRH, au sein d’un département de 30 personnes. Vous y gérez directement 10 personnes
• Préparation du planning de travail de votre équipe, en tenant compte des activités planifiées (événements, maintenance, etc.)
• Gestion de réunions quotidiennes et hebdomadaires avec le DRH afin de discuter l’ordre du jour, les événements à venir, les absences/congés des membres de l’équipe, les problématiques possibles dans l’équipe, etc.
• Préparation d’un planning de travail détaillé, briefer l’équipe, leur donner des instructions, vérifier l’exécution correcte des tâches, ajuster les procédures si nécessaire
• Vérification quotidienne des locaux des différents domaines (bâtiments, salles de réunion, etc.). Faire le suivi des interventions (réparations, maintenance, etc.) quand nécessaire
• Préparation du planning de réparations et de maintenance pour tous les bâtiments, informer les autres départements impliqués
• Faire l’analyse des matériaux et équipements nécessaires, préparation des bons de commande, contacter les fournisseurs, faire le suivi des commandes, réceptionner le matériel commandé, gérer les stocks
• Préparation des événements, apporter un support logistique durant ces événements, déterminer les tâches et le planning des autres membres de l’équipe
• Collaboration avec le Manager Patrimoine & Héritage concernant tout ce qui concerne les meubles et œuvres d’art
• Coordination de l’installation des œuvres d’art et de leurs déplacements/transports
• Coordination de l’accueil des visiteurs
• S’assurer que toutes les mesures de sécurité sont bien respectées et que les risques sanitaires et d’accident du travail sont maintenus à un niveau minimum ; s’assurer du bien être d l’équipe, aussi bien au niveau physique que mental

Cette liste de tâches n’est pas exhaustive et vous serez peut-être chargé(e) de responsabilités supplémentaires en fonction des impératifs, de la charge de travail de votre équipe et des moments de l’année.

Profil:

• Français ou néerlandais courant (C2), une bonne connaissance de la 2^ème langue nationale est requise (B2 minimum). Une bonne connaissance de l’anglais est un plus.
• Un bachelier en gestion hôtelière, organisation d’événements ou tourisme est un plus
• Environ 5 à 10 ans d’expérience dans un rôle similaire ou dans un rôle recouvrant la gestion des bâtiments, la maintenance, la préparation de planning de travail, la gestion d’événements
• Expérience dans la gestion d’équipe ce-incluant la préparation de planning, la vérification du travail de co-équipiers, la motivation d’équipe
• Compétences IT : Excel (préparation de planning), gestion d’agendas et d’activités, suivi des e-mails (Outlook), organisation de réunions, etc.
• La connaissance des procédures de premiers secours ou un diplôme dans ce domaine (conseiller(ère) prévention, sécurité) sont un plus
• Excellentes compétences interpersonnelles et de communication, discrétion et respect de ses interlocuteurs
• Capacité à interagir avec des personnes de tous niveaux, intelligence émotionnelle
• Très bon esprit d’équipe, très bon contact avec les autres départements et interlocuteurs externes (fournisseurs, visiteurs, etc.)
• Très bonne gestion du temps, respect des délais, capacité à établir les priorités (en particulier en cas de priorités conflictuelles)
• Capacité à trouver des solutions simples et efficaces aux problèmes qui peuvent survenir
• Capacité à travailler de façon précise et rigoureuse, d’offrir un service de qualité
• Appétence sincère pour le travail de terrain (dans les bâtiments, durant les événements, etc.)
• Flexibilité face à des tâches supplémentaires ou des circonstances imprévues
• Volonté d’un engagement à long terme

Offre and aspects pratiques:

• Un contrat à temps plein et à durée indéterminée
• Date de commencement : à discuter
• Un salaire en accord avec le niveau d’expérience et un package incluant des chèques repas, une assurance groupe, le remboursement des frais de transport
• Horaires de travail : 38h00/semaine (des dépassements horaires durant les événements sont à prévoir)
• De magnifiques locaux facilement accessibles en transport en commun
• Un poste varié avec plein de défi à relever, dans un cadre unique !

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office, located in Woluwe-Saint-Lambert, gather +/- 40 staff. They are today seeking a diligent Legal Counsel to work as part of their Legal department.

Purpose of the role 

Collaborating with a multidisciplinary team (Legal Advisors, Data Protection Officer, Project Managers, Medical and Scientific Advisors, CEO, etc.) in managing the day-to-day contracts process in an efficient and timely manner.

Job description:

• Drafting, reviewing, negotiating and finalizing all types of agreements related to medical research including, confidentiality agreements, letters of intent, clinical study agreements, consortium agreements, services agreements, grant agreements, etc.
• Working and liaising with team members to facilitate coordination of the legal aspects of different study activities (e.g., start-up, amendment, termination)
• Advising on any legal and ethical issues related to the research being developed or conducted (e.g., informed consent, governance, etc.)
• Advising on a variety of other legal matters related to the running of the organization as an aisbl (e.g., insurance, statutes, etc.)
• Advising on legal matters related to the activities of the philanthropy department, when necessary

Profile:

• Master’s in law with relevant experience (+/- 5 years) in a clinical research, medical or related field or in contracts law
• Experience as a barrister is an added value
• Fluent written and spoken English (C1 minimum); French and other languages are an asset
• Ability to work effectively in a multicultural environment
• Ability to work in a team, but also independently
• Strong sense of responsibility and ethics
• Excellent organizational and time-management skills
• Interested in scientific topics as well as non-profit activities

Offer:

• A permanent contract
• A full-time contract (38h00/week)
• Starting date: to be discussed
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-vouchers (€250/year), health insurance (fully paid by the employer), group insurance, reimbursement of transport costs, homeworking allowance, cell phone, 30 holiday days
• Location: the offices are located in Woluwe-Saint-Lambert (close to the Cora). Although they are accessible by public transport, they are more easily reachable with a personal vehicle (parking space available)
• Homeworking policy: they offer very flexible work practices including several days of homeworking/week
• The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office, located in Woluwe Saint Lambert, gather +/- 40 staff. They are today seeking a creative, digital-savvy Social Media & Content Coordinator to work as part of a team of 10 and to manage their online community, drive engagement, and create impactful content that supports their mission. This is a newly created position.

 Job description

Social Media Strategy, Management & Analysis:

• Develop strategies to grow the company’s digital presence across platforms (Instagram, Facebook, LinkedIn, X, etc.)
• Create, manage and schedule social media content
• Execute campaigns (giveaways, challenges, etc.) to boost engagement. Track trends and incorporate viral content into the company’s posts
• Collaborate with influencers to extend reach and amplify the company’s message
• Analyze performance data to refine strategies and optimize engagement
• Report on key metrics to drive improvements

 Community Management:

• Monitor and engage with followers, responding to comments and messages
• Foster authentic relationships with the company’s online community

Content Creation:

• Produce engaging content, including posts, videos, graphics, aligned with the company’s mission and branding
• Capture and edit event photos/videos for social media
• Stay updated on content creation trends and tools
• Copywriting for newsletters, website news, and other communications materials
• Support other teams with internal/external communications materials including PowerPoint templates, Word documents, flyers, banners, etc.

 Support to Other Digital Activities:

• Contribute to the global strategy of digital communications, work closely with the digital team to support other digital activities when needed (website, fundraising platform, SEA & SEO, etc.).

Support the Communications & Philanthropy Teams:

• Assist in the company’s fundraising and awareness campaigns
• Support the Philanthropy and Communications teams in organizing and promoting events such as the 20km of Brussels, galas, and more
• Capture live event footage, provide real-time updates on social media, and engage with event attendees online to enhance visibility and foster interaction.

Profile

• Bachelor’s degree in Communications, Marketing, or a related field
• Fluent English & Dutch (C1 minimum in both languages– spoken and written), French is a plus
• +/- 2 years of experience in digital community management, social media content creation, or a related field
• A creative mindset with the ability to adapt quickly to new trends, challenges, and technologies
• Sociable personality, thriving on interactions with diverse individuals and teams
• Strong proficiency in social media platforms (Instagram, Facebook, LinkedIn, X, TikTok, Threads, etc.), trends, and best practices
• Experience with video production, editing (using tools like Adobe Premiere Pro, Capcut, or similar), and content creation, such as photos, videos, graphics (using tools like Canva, Illustrator, Photoshop)
• Ability to read and interpret social media analytics and performance data to adjust strategies accordingly
• Strong communication skills, both written and verbal, with an ability to engage diverse online & offline communities
• Familiarity with influencer marketing and the ability to build relationships with digital influencers and brand ambassadors is a plus
• Proactive, highly organized, and detail-oriented with the ability to work in a fast-paced, dynamic environment

Offer

• A permanent contract
• A full-time contract (38h00/week)
• Starting date: to be discussed
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-vouchers (€250/year), health insurance (fully paid by the employer), group insurance, reimbursement of transport costs, homeworking allowance, cell phone, laptop, 30 holiday days
• Location: the offices are located in Woluwe-Saint-Lambert (close to the Cora). Although they are accessible by public transport, they are more easily reachable with a personal vehicle (parking space available)
• Homeworking policy: they offer very flexible work practices including several days of homeworking/week
• The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!

Our client is an investment company with offices in Brussels, Luxembourg and Singapore.   They support strong ethical values such as team spirit, discretion, involvement and result orientation. They are currently recruiting an Office Assistant.

Job description:

As the Office Assistant at our reception desk, you will be the friendly face for visitors and whoever stops by. You will embody the company’s image by offering a warm and professional welcome, while also assisting the Facilities eam with a variety of administrative tasks.

Your key responsibilities will include:

Reception and Visitor Management

• Ensure a warm and welcoming environment for all reception visitors.
• Support and guide them effectively and courteously, redirecting people and calls to the appropriate contact or team with professionalism

Management assistance support

• Provide on-site support by coordinating meeting room bookings in collaboration with team assistants. Check and restock meeting rooms, accompany visitors to address facility issues, and assist with equipment setup
• Handle multiple tasks simultaneously, including staffing the reception, responding to emails and incoming calls, and coordinating logistics
• Contribute to daily operations as part of the Facilities team. This includes follow-up of in-house events, updating inventories, keeping processes and procedures updated, handling deliveries and supporting the Facility Coordinator in overseeing daily tasks by coordinating with the internal and external service providers

Your profile:

• A warm and welcoming professional with ideally a Bachelor’s degree in Office Management or a related field, and over 5 years of experience as a Receptionist/Office Assistant or All-round Assistant.
• Excellent communication skills English and in French (both spoken and written) are a must, with a good knowledge of Dutch being a plus.
• Good knowledge of Microsoft 365 suite (Outlook, Word, Excel, Powerpoint, etc.) is also required.
• Calm under pressure, capable of handling varied tasks, and adept at finding practical solutions with ease.
• Demonstrating flexibility and a proactive attitude are essential, with the ability to adjust schedules and priorities based on business needs, and openness to working shifts.
• Tasks are managed independently from start to finish, maintaining discretion and professionalism while handling confidential information.
• A curious mind and a willingness to learn are highly valued, along with being a team player who collaborates effectively and supports colleagues, contributing to a positive work atmosphere.
• Steadiness and focus on collaboration and consistent performance are crucial.

Offer & practicalities:

• Starting date: to be discussed.
• Full-time and permanent contract.
• Competitive remuneration package along with a wide range of training programmes to support your professional growth.
• Access: the company is located in central Brussels and is therefore easily accessible by public transport.
• Hours: 38h00/week. You will be working closely together with a colleague in 2 “shifts”: 1 person start at 7.30am and ends at 4pm, the other one starts at 9.30am and finishes at 6pm.
• This hands-on role provides a fantastic opportunity to make a meaningful contribution to a very friendly team & environment!

Our client is a global communications & public affairs consultancy. Their Brussels offices are located in the city centre and is very accessible by public transport.

They are today looking to recruit a diligent HR & Payroll Coordinator on a permanent contract basis.

Purpose of the role

Reporting directly to the Chief People Officer (CPO), this role is focused on operational excellence in HR, covering essential tasks such as payroll, benefits administration, and HR records management. You will play a key part in ensuring that HR processes run efficiently and support the company’s strategic goals.

Beyond your core responsibilities, you will have opportunities to participate in other key HR areas, including recruitment and training initiatives.

Job Description

 Payroll Management:

• overseeing monthly payroll adjustments in close collaboration with the payroll provider
• ensuring accurate and timely payments
• handling any payroll-related queries from the staff
• ensuring compliance with Belgian and internal guidelines

Employee Benefits Administration:

• managing and administering employee benefits programmes, including health insurance, pension schemes, and other benefits
• providing guidance to employees on benefit-related inquiries and assisting with annual reviews and renewals of benefits packages
• ensuring all HR processes comply with local labour laws and company policies
• being the SPOC for the staff for comp &ben related questions

HR Records Management & Administration:

• ensuring all employee records are accurately maintained and updated in compliance with GDPR and other regulatory requirements
• managing the HRIS’ (Human Resources Information Systems) and ensuring data integrity and security
• general HR Administration: performing general ad-hoc HR administrative tasks as required to support the office’s operational needs, ensuring smooth and efficient workflows

Recruitment & training

• supporting the CPO on recruitment and training projects
• assisting him in the implementation of the recruitment and training strategies

Profile

• A bachelor or master in HR Management, Payroll or a related field is an asset
• At least 3 years of proven experience in HR operations, particularly with a focus on payroll, benefits administration, and HR records management
• Fluent English (C1+/C2 level) and French or Dutch (C1 minimum)
• Familiarity with HRIS systems and payroll software
• Strong organisational skills with attention to detail, capable of managing multiple HR processes efficiently
• Experience in talent acquisition and learning & development is a distinct advantage
• Strong interpersonal skills, with the ability to handle sensitive information discreetly
• Good knowledge of Belgian employment law
• Very good communications skills as the jobholder will regularly interact with the staff (answering questions about payroll or social legislation)

Offer

• Starting date: ASAP
• A permanent and full-time contract
• A competitive salary with a complete benefits package including luncheon vouchers (€8,00), Eco-vouchers (€ 250/year), phone costs, monthly net allowance (€150), health and group insurances, 25 holiday days
• Working week: 37,5 hours, with a very flexible working schedule
• Homeworking possibilities: 1 or 2 days/week
• A motivating and challenging role within an influential international consultancy
• Our client values centre around respect and growth, making this role ideal for someone who is passionate about contributing to an inclusive and forward-thinking environment.

Our client is a small, international law firm located in central Brussels. They are currently recruiting a diligent assistant to assist 1 or 2  lawyers.

Job description:

• Acting as a first point of contact for internal and external parties: dealing with correspondence and phone calls
• Managing diaries (Outlook-agenda) and organising meetings and appointments, often controlling access to the manager/executive/lawyer
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive/lawyer of important tasks and deadlines (deadline management)
• Typing, compiling and preparing reports, presentations and correspondence (emails, letters)
• Handling transcriptions
• Proofreading technical, often complex legal texts (requires a high level of linguistic skills, especially in German)
• Managing databases (CRM) and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their lawyer(s), the whole Brussels team and making sure that the procedures in the office are running smoothly
• Future evolution possibilities in the role: assisting/backing up the Office Manager with some HR-related & accounting duties

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You have a perfect level in German (both oral and written) and a fluent level in English (also both oral and written). Knowledge of French and/or Dutch can be a strong asset.
• You ideally possess 2-5 years of experience in a similar role and ideally in a similar environment
• You are computer literate and possess advanced skills in MS Office
• You are extremely precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set priorities
• You are proactive & solution oriented and you always apply common sense
• You are a good team player and have good interpersonal, communication and diplomatic skills
• You are flexible and very much enjoy working in a small team

Offer:

• A 1-year contract
• Starting date: as soon as possible!
• A competitive salary with some extra-legal benefits
• Extensive training during the onboarding period
• Homeworking possibilities: 1 -2 days per week
• Holidays: 32 days per year
• International working environment, very friendly team to work in!

Notre client est un courtier indépendant. Ils ont plusieurs bureaux en Belgique et sont également présents au Luxembourg. Ils connaissent actuellement une période de changements et de professionnalisation de leurs procédures. Dans ce cadre, ils sont à la recherche d’un(e) Assistant(e) qui travaillera pour 3 membres du comité de direction.  Le poste est basé dans la région de Roeselare/Izegem (+/- 100 employés sur site) mais il y a une possibilité de travailler quelques jours/semaine du bureau de Gand.

Objectif du poste :

Offrir un soutien administratif de premier plan à 3 membres du conseil d’administration (COO, CHRO, …). Les assister au niveau de la gestion de leurs agendas, de l’organisation de réunions et de la gestion de leurs boites mail ; gérer les appels et demandes entrantes ; faire le suivi des dossiers confidentiels ; faire le suivi avec les autres départements (IT, RH, Communication, Finance, Juridique, etc.) et avec les partenaires extérieurs concernant les projets en cours ; et plus encore !

Description de fonction :

• Gestion d’agendas complexes
• Coordination de réunions et de déplacements, organisation d’appels/visio
• Organisation de déjeuners
• Organisation et préparation des comités de direction, assemblées générales, etc. ; compiler et envoyer les points de l’agenda, préparer les documents et présentations, réserver les salles de réunion, le traiteur, vérifier que le matériel vidéo & IT est opérationnel, faire le suivi des comptes rendus de réunion, etc.
• Organisation de vision et d’appels via Teams/Zoom et d’autres plateformes
• Coordination de réunions internes et d’événements (tels que des apéritifs/événements en soirées, etc.)
• Gestion des appels et e-mails entrants
• Gérer l’accès au Président, gérer le flux d’informations entre les membres du comité de direction et les tiers, gérer leurs réseaux, contribuer au développement des relations professionnelles
• Faire le suivi des dossiers confidentiels
• Gestion des projets d’office management en collaboration avec le comité de direction : négociation des contrats avec les fournisseurs, création d’une politique liée aux voyages, digitalisation des projets, initiatives au niveau de la communication interne, etc.)
• Et plus encore !

Profil :

• Bachelor ou Master en Office Management, Langues, Communication, etc.
• Excellent niveau en néerlandais avec un bon niveau en français (communication avec l’équipe au Luxembourg) et en anglais (écrit principalement)
• Bonne capacité à nouer des relations durables, très bonne communication (orale et écrite) et très bon contact
• Très bonnes compétences administratives et sur MS Office, très bonnes compétences digitales
• Au moins 5 ans d’expérience dans une fonction similaire, idéalement acquise dans le secteur des services (conseil, cabinet d’avocats, assurance/finance, etc.)
• Précision, rigueur, bonne structure mentale, souci du détail
• Pragmatisme, débrouillardise, proactivité, capacité à comprendre les besoins et à trouver les moyens d’y remédier
• Capacité à s’ajuster au contexte et à des circonstances changeantes
• Diplomatie, discrétion, capacité à gérer des informations sensibles et confidentielles
• Autonomie, bon niveau d’énergie, bon sens de l’humour, capacité à prendre du recul
• Bon esprit, gout pour le travail en équipe (binôme avec 1 autre Assistante)

Offre :

• Un contrat à durée indéterminée et à plein temps
• Date de commencement : dès que possible !
• Salaire compétitif et package complet (une voiture de société est possible)
• Horaires : 39h/semaine, 26 jours de congés annuels
• Localisation : la société est localisée à Roeselare/Izegem et est facilement accessible en voiture (accès plus difficile en transport en commun).  Possibilité de travailler également du bureau de Gand.
• Équipe managériale agréable, environnement positif et dynamique
• Un rôle varié et stimulant au sein d’une société en plein changement
• La possibilité de participer activement à cette transformation au travers de plusieurs projets innovants