Our client is an industrial company with offices worldwide. Their HQ is based in Belgium, Brabant-Wallon.  They support strong ethical values such as respect, integrity, diversity and sustainability. They are currently looking to recruit a talented Executive Legal Assistant who will report to the Chief Legal Officer & Secretary General and his team (8 people).

Role description:

Your tasks and responsibilities will include but are not limited to:

• Providing high-level administrative and logistical support to the Chief Legal Officer & Secretary General and his team
• Managing calendars and appointments, preparing and organising various internal and external meetings
• Coordinating and facilitating meetings, travels, conference calls, etc.
• Preparing and organising Group Executive Committee Meetings (+/- every 6 weeks): booking the meetings & meetings rooms, coordinating travels, preparing the agenda, liaising with CEO of Group & Regional CEOs, preparing meetings documents (including reports and presentations), making minutes available to everyone after the meeting, following up on action points, etc.
• Preparing and organising 4 times/year the Board of Directors (mostly in Belgium, occasionally abroad): booking the meetings/meeting rooms/accommodation, preparing the agenda, liaising with the Chairman/CEO regarding the agenda points, preparing meetings documents, making files/reports/presentations available to all participants, making sure minutes are uploaded to internal systems afterwards & sent to the appropriate people
• Coordinating Shareholder Meetings: booking meeting and meeting venue, confirming meeting details to participants, coordinating travels & logistics for them (if needed), preparing meeting documents, managing the meeting minutes, etc.
• Organising and maintaining electronic and physical files and records in compliance with legal standards and company policies
• Acting as point of contact for the Corporate Legal team, interacting with people at the highest level within the organisation & externally (Chairman, members of Group CEO, Regional CEOs, ExCo members of the Board of Directors, shareholders, …), ensuring an accurate, efficient and timely exchange of information while taking into account the often confidential and sensitive nature of the information
• Assisting the Corporate Legal team with the drafting, proofreading and reviewing of legal documents, minutes, reports, presentations and correspondence
• Day-to-day administrative/office-related tasks such as ordering office supplies, welcoming visitors and preparing meeting rooms, processing expenses, scanning & printing documents, etc.
• Acting as a liaison between departments and between the other assistants within the group

Profile:

• You ideally hold a relevant bachelor’s or master’s degree (Office Management, Languages, Legal, …)
• You are fluent (oral and written) in English and French
• You have at least 10 years of proven experience in a similar role. Previous working experience as a management assistant or compliance/legal assistant in a law firm or a corporate legal department would be a strong asset.
• You are computer literate (MS Office, SharePoint, Teams, SalesForce or CRM, databases, legal software applications, … ). You enjoy learning and working with new IT tools and applications.
• You have strong interpersonal skills, you can communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment
• You are organised, you have strong time-management skills (working towards tight deadlines) and you work with a lot of attention to details
• You are service minded & resourceful, you possess strong problem solving skills
• You are autonomous but you also enjoy being part of a team
• You avoid stressful moments by anticipating deadlines and planning your work accordingly, you are able to adjust to changing priorities and circumstances
• You adopt a positive & flexible approach and you are eager to make a long-term commitment with your next employer.

Offer & practicalities:

• Starting date: to be discussed
• Permanent contract
• Competitive salary & benefits package, including luncheon vouchers, Eco cheques, health and group insurance. Company car can also be part of the package.
• Access: the company is located in Brabant-Wallon/Waals-Brabant (access via public transport not that easy)
• Very respectful, friendly and stable working environment room, very good team spirit within the department!

 

Our client is an investment company with offices in Brussels, Luxembourg and Singapore.  They support strong ethical values such as respect, integrity, discretion and team spirit. They are currently looking to recruit a talented Legal Assistant/Paralegal who will provide housekeeping, administrative and organisational support to their in-house tax and legal team (7 people).  Their Brussels office is located in the city centre and is easily reachable by public transport.

Role description:

• Providing administrative, paralegal and logistical support to the Brussels based tax and legal team
• Preparing, formatting and editing legal documents, reports, presentations and correspondence
• Organising and maintaining electronic and physical files and records in compliance with legal standards and company policies
• Coordinating and facilitating meetings, conference calls, webinars and trainings
• Managing calendars and appointments, preparing and organising various internal and external meetings (Board of Directors, Shareholder Meetings, … )
• Handling occasionally some travel arrangements for the team
• Liaising with shareholders and other external parties, ensuring an accurate, efficient and timely exchange of information while taking into account the often confidential and sensitive nature of the information
• Assisting the team with the drafting, proofreading and reviewing of legal documents, minutes, reports and correspondence
• Assisting with knowledge management and compliance activities
• Assisting in the organisation and coordination of events and ad-hoc projects as needed
• Acting as a liaison between departments

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and in order to cater for the needs of the team and of the company.

Profile:

• You ideally hold a bachelor’s or master’s degree in law
• You are fluent (oral and written) in English with good level of French and/or Dutch
• You ideally have a first experience in a similar role. Previous working experience as a legal/compliance assistant or as a paralegal in a law firm or a corporate legal department would be a strong asset.
• You are computer literate (MS Office, SharePoint, Teams, SalesForce or CRM, databases, legal software applications, … ). You enjoy learning and working with new IT tools and applications.
• You have strong interpersonal skills, you can communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment
• You are organised, you have strong time-management skills and you work with a lot of attention to details
• You are service minded & resourceful, you possess strong problem solving skills
• You are autonomous but you also enjoy being part of a team
• You avoid stressful moments by anticipating deadlines and planning your work accordingly, you are able to adjust to changing priorities and circumstances

Offer & practicalities:

• Starting date: to be discussed
• Permanent contract
• Competitive salary & benefits package
• Access: the company is located in the centre of Brussels and is therefore easily accessible by public transport
• Hours: 38h/week, possibility to work 1 day/week remotely
• Very respectful and friendly working environment where there is a lot of room for personal development !

 

Our client is an investment company with offices in Brussels, Luxembourg and Singapore.  They support strong ethical values such as respect, integrity, discretion and team spirit. Their investment team consists of +/- 15 people and is currently looking to recruit a talented Management Assistant who will be working alongside another Assistant.  Their Brussels office is located in the city centre and easily reachable by public transport.

Role description:

• Offering administrative and logistical support to a team of Investment Managers;
• Agenda management: preparing and organising various internal and external meetings, setting up calls, etc.
• Coordinating national and international business travel (tickets, hotels, taxis, itineraries);
• Organising & coordinating events (venue search, invitations, attendees list, reservation of hotel rooms & restaurants, travel coordination, evening activities, speakers, brochures/presentations/documents, …)
• Participating in office-wide projects on an ad-hoc basis (e.g. recruitment of trainees, compilation of internal/external newsletters, implementation of new IT tools, creation of internal policies, …)
• Contact management: keeping CRM system up to date with contact details and input on investment opportunities;
• Collecting, compiling and distributing relevant information within the team (minutes of meetings, reports…) and ensuring a proactive follow-up of action points
• General administrative tasks, such as registering managers for conferences, uploading documents onto SharePoint, editing documents and presentations, archiving relevant documents, etc.
• Acting as an interface with other assistants within the group.

Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and in order to cater for the needs of the team and of the company.

Profile:

• You have an excellent knowledge (oral and written) of English. A good level of French and Dutch is a plus.
• You hold a relevant bachelor’s or master’s degree (Office Management, Languages, …)
• You have at least 4-5 years of proven experience in a similar role. An experience in a similar environment is a significant plus (private equity, financial services, management consulting, …)
• You are computer literate (MS Office, SharePoint, Teams, SalesForce or other CRM, databases, Outlook, … ). You enjoy learning and working with new IT tools.
• You have excellent interpersonal skills, you can communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment
• You anticipate deadlines and you plan your work accordingly
• You can adjust easily to changing priorities and circumstances
• You have a strong team spirit and a genuine sense of collaboration as you will be working closely together with another assistant in the department
• You show a high degree of integrity and you are motivated to learn more about this interesting sector

Offer & practicalities:

• Starting date: to be discussed
• Permanent contract
• Competitive salary & benefits package
• Access: the company is located in the centre of Brussels and is therefore easily accessible by public transport
• Hours: 38h/week, possibility to work 2 days/week remotely
• Very respectful and friendly working environment where there is a lot of room for personal development !

 

Notre client est un acteur reconnu du secteur du conseil. Leurs bureaux sont localisés dans le centre de Bruxelles et sont donc très accessibles en transports en commun. Pour leur département Investissement, Ils sont aujourd’hui à la recherche d’un(e) Assistant(e) efficace pour un de leurs Associés. La personne travaillera également en équipe avec 2 autres Assistantes.

Description de fonction :

• apporter un soutien administratif à un Associé, un Principal et leur équipe
• gestion complexe et chronophage des agendas de l’équipe (dans Outlook)
• organisation de nombreuses réunions et de nombreux voyages (principalement en Europe)
• participer à l’organisation de plusieurs conseils d’administration/an, préparer les documents nécessaires
• gestion du courrier entrant et sortant
• gestion des e-mails
• préparation des notes de frais
• gestion des appels entrants, prise de message, filtrage
• rassembler et diffuser des informations-clés sur différents sujets auprès de nombreux interlocuteurs(trices)
• contacts téléphoniques fréquents avec des partenaires extérieurs de haut niveau
• tâches administratives diverses telles que classement, photocopies, etc.
• travailler en équipe avec 2 autres Assistantes, partager les informations avec elles, être le back up les un(e)s des autres

Profil :

• Le(a) candidat(e) idéal(e) est titulaire d’un Bachelor en Office Management ou en Langues
• Vous avez un excellent niveau d’anglais et de français (C1/C2 – à l’écrit comme à l’oral)
• Vous avez +/- 3 ans d’expérience dans une fonction et dans un environnement similaire
• Vous maîtrisez les outils informatiques et surtout Outlook
• Vous êtes extrêmement précis(e), vif(ve), organisé(e), rigoureux(se) avec un sens aigu du détail
• Vous avez un très bon esprit d’équipe, un très bon relationnel, d’excellentes capacités de communication et un sens de la diplomatie
• Vous êtes flexible (notamment au niveau des horaires car une organisation en « shift » est de rigueur) et extrêmement discret(ète)
• Vous avez un très bon niveau d’énergie, de la résistance au stress de la proactivité et appréciez de travailler dans un environnement où tout va très vite

Offre :

• Un contrat à durée indéterminée et à plein temps
• Date de commencement : dès que possible !
• Un salaire très compétitif et un package d’avantage extra-légaux complet incluant : des chèques repas (€8,00), une assurance groupe et hospitalisation (incluant les soins ambulatoires et dentaires), un plan de pension, le remboursement intégral des frais de transport, un bonus annuel discrétionnaire, 23 jours de congés annuels
• Horaires de travail : la semaine de travail est de 37h30 avec 1 jour de télétravail/semaine
• Organisation du travail : le secrétariat est ouvert de +/- 8h30 à 18h00 donc les 3 Assistant(e)s s’organisent ensemble pour couvrir cet horaire
• Localisation : la société est localisée en plein centre-ville et est donc très facilement accessible en métro
• L’opportunité de travailler dans un environnement et un cadre très professionnel au sein de locaux magnifiques localisés dans le centre de Bruxelles et dans une équipe soudée et bienveillante !

 

 

Our client is a small, international law firm located in central Brussels. They are currently recruiting a diligent assistant to assist 1 or 2  lawyers.

Job description:

• Acting as a first point of contact for internal and external parties: dealing with correspondence and phone calls
• Managing diaries (Outlook-agenda) and organising meetings and appointments, often controlling access to the manager/executive/lawyer
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive/lawyer of important tasks and deadlines (deadline management)
• Typing, compiling and preparing reports, presentations and correspondence (emails, letters)
• Handling transcriptions
• Proofreading technical, often complex legal texts (requires a high level of linguistic skills, especially in German)
• Managing databases (CRM) and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their lawyer(s), the whole Brussels team and making sure that the procedures in the office are running smoothly
• Future evolution possibilities in the role: assisting/backing up the Office Manager with some HR-related & accounting duties

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You have a perfect level in German (both oral and written) and a fluent level in English (also both oral and written). Knowledge of French and/or Dutch can be a strong asset.
• You ideally possess 2-5 years of experience in a similar role and ideally in a similar environment
• You are computer literate and possess advanced skills in MS Office
• You are extremely precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set priorities
• You are proactive & solution oriented and you always apply common sense
• You are a good team player and have good interpersonal, communication and diplomatic skills
• You are flexible and very much enjoy working in a small team

Offer:

• A permanent contract
• Starting date: as soon as possible!
• A competitive salary with some extra-legal benefits
• Extensive training during the onboarding period
• Homeworking possibilities: 1 -2 days per week
• Holidays: 32 days per year
• International working environment, very friendly team to work in!

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area. They are currently seeking to recruit a temporary Assistant to help them on various communications & events projects. This is a 3 or 4 month fixed term contract.

Job Description

• Creating event content in English on the company websites
• Working with communications and event management tools and databases
• Helping the team with logistics pre-, during and post- events
  • Assisting the team with the selection of venues
  • Preparing and sending invitations, preparing participants’ lists
  • Confirming attendants
  • Liaising with the speakers, drafting the agendas of the meetings, preparing badges, etc.
  • Ensuring that the meeting rooms are ready, set up and equipped appropriately (IT equipment, catering, etc.)
  • During the events, welcoming participants, attending to their needs, answering their queries, ensuring the smooth running of the events, troubleshooting
• Supporting social media outreach and event promotion and feedback
• Producing pre- and post-event outputs (including video editing)

Profile:

• Academic background in communication, events management, administration, and project management, etc.
• Interest in and knowledge of European affairs
• Excellent written and oral English ( minimum C1 level)
• Computer literacy
• Notions of audio and video production are a plus
• Knowledge of CRM databases and content management systems
• Knowledge of social media
• Capacity to work with people from different nationalities
• Good organisation and time-management
• Curiosity and adaptability, practical mindedness
• Professionalism, capacity to represent the organization in front of third parts

Offer:

• Dates: from July 2024 until September or October 2024 (exact dates to be discussed)
• A full-time fixed term contract. Possibility to be extended
• A competitive salary with benefits package (luncheon vouchers, group DKV (including ambulatory and dental insurance), homeworking allowance
• Homeworking schedule: 2 days per week
• The opportunity to gain valuable experience in an international environment and to develop numerous skills
• Being part of a dynamic and supportive team

Our client is a human-sized (20 staff) European network of public administrations located in Brussels (Trône/Arts-Loi area). They promote the development of good practices in their fields of expertise through the exchange of knowledge and know how. They contribute to the European policymaking to improve citizens’ lives. In order to support their structural growth, they are today recruiting a diligent HR & Admin Officer. This is a newly created position, which could be a part time or full time.

PURPOSE OF THE ROLE

You will be the contact person for all HR and personnel-related matters. You will be responsible for implementing administration activities and the HR procedures of the company. You may also advise management on matters like pay negotiations, disciplinary and grievance procedures, equal opportunities policy and employment law.

You will also be responsible for office-related duties such as office management and the organisation of events.

You will closely work with the Head of Finance and will report to the CEO.

JOB DESCRIPTION 

Human Resources (+/- 70% of FTE)

• Processing payroll, salaries, and benefits (with social secretariat)
• Supporting the development and implementation of HR initiatives and systems
• Providing counselling on policies and procedures
• Being actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process
• Being responsible for all HR procedures including managing staff leave, issuing contracts, etc.:

• Creating and implementing effective onboarding plans
• Supporting the management on all HR issues
• Maintaining employee records (attendance, etc.) according to policy and legal requirements
• Reviewing employment and working conditions to ensure legal compliance
• Organizing occasional team training and development

Administration

• Managing effective administration proceedings and dealing with general post and email enquiries
• Ordering stationery, furniture, equipment as required
• Ordering and paying for office material
• Ensuring the office is clean and tidy at all times, particularly for internal meetings
• Liaising with external providers as required
• Supporting the business support officer as required

Other Duties

• Representing the company at external meetings and conferences (occasional European travel)
• Developing good working relationships with Members and external stakeholders (EU institutions, NGOs, private organizations, national governments, etc.)
• This list of duties is not exhaustive and other tasks and responsibilities will be required of the post holder including any other duties commensurate with the post as requested by the CEO.

PROFILE

• Graduate degree level, ideally in a relevant field such as Business Administration, Psychology, Human Resources or Employment/Social Law
• Fluency (C1/C2) in English (written & spoken), and a professional knowledge (B2+) in French or Dutch
• Previous HR and payroll-related experience (+/- 3 years)
• Excellent organizational and communications skills
• Attention to detail (processing salaries & benefits)
• Capacity to professionally represent the company towards third parts
• Very good IT skills (MS Office)
• Ability to work autonomously
• Strong time management skills
• Ability to manage multiple tasks and excellent follow up skills both internally and externally

OFFER

• A permanent contract
• This position can be done on. Part time ( 3 or 4 days/week) or full time
• Starting date: as soon as possible!
• A salary in line with the non-for-profit sector
• A benefits package including luncheon vouchers, health insurance, additional holiday days
• Working hours & organisation: 38h00/week, 1 day of homeworking/week
• Location: the offices are located in the Trône/Arts-Loi area and are therefore very easily accessible by public transport
• The opportunity to join a well-respected multicultural European network working for a more inclusive society and who supports its staff in their professional development

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area. They are currently experiencing a significant growth and are currently looking to recruit a diligent HR & Office Manager on a permanent contract basis. This is a newly-created position

Purpose of the role

 You will have 4 main areas of responsibilities in this role: HR Coordination, Operations Management, Financial Administration & PA to the Secretary General.  You will supervise one person and report to the Secretary General and his Deputy.

Job Description:

 HR Coordination (60%)

• Coordinating payroll: being responsible for the payroll process, liaising with social secretariat
• Personnel Administration: handling all administration related to hospitalisation & invalidity insurance/pension scheme/etc., managing/updating personnel records
• Recruitment: launching and coordinating recruitment processes, liaising with external partners, preparing offers and employment contracts, coordinating induction programme for new employees
• Handling “INs & OUTs”: administrative/legal follow-up in case of arrival/departure of employees
• Performance Management: steering the whole appraisal process twice/year, ensuring the follow up of action points and decisions taken during the appraisals (salary increases, training needs, etc.)
• Social Legislation & HR Policies: handling all matters related to social legislation, updating/working out labour regulations & HR policies, keeping management informed about new tax/legal regulations on labour &  employment, liaising with local authorities & institutes (e.g., ONSS/RSZ, Mensura, etc.), being the SPOC for employees, answering their questions on social legislation matters
• Providing advice and assistance to management on HR planning and management issues
• Ad-hoc projects: reviewing/improving internal processes and procedures such as travel policies, work regulations, health & safety, etc.

Operations Management (20%)

• Contracts management: updating/negotiating contracts with suppliers (hotels, travel agencies, caterers, suppliers of office material & equipment, etc.), external partners and landlord
• With the support of the Office Assistant, ordering office & kitchen supplies and other equipment when necessary
• Managing all insurances (building, travel insurance, etc.)
• Handling renovation project(s)
• IT: making sure newcomers are set-up correctly and receive the necessary training, liaising with IT service provider in case of issues/technical interventions/maintenance, following-up some “high-priority tickets” together with the Office Assistant, etc.

Financial Administration (20%)

• Registering suppliers’ invoices in the system, following-up on the payments; preparing Accounts Payable for the external Accountant
• Preparing invoices and following-up on billing process
• Following-up on legal publications (e.g., Moniteur belge/Belgisch Staatsblad)
• Liaising with the external Accountant and Chartered Accountants, preparing the necessary documents for the audits

PA responsibilities (10%)

• Providing a first class organisational support to the Secretary General
• Managing his extensive travel schedule ( several trips/month worldwide)
• Booking flight tickets and accommodations
• Rationalising his business trips, easying his tranfers and ensuring that his rhythm allows him, as much as possible, to preserve an acceptable balance between his professional & private life

Profile:

• Bachelor’s Degree in Office Management, Languages or HR/Business Administration
• At least 5 years’ experience in a simlar role and at a similar level
• An experience acquired in professional services (consulting, law firm, etc.) or in another EU trade association/lobby/think tank and in a similar-size organisation is a plus
• Fluent English (C2) and a professional knowledge of Dutch or French (B2/C1 – daily contacts with local suppliers)
• Strong HR knowlegde both soft (recruitment) and hard (Belgian social legislation)
• Comfortable working with figures and handling financial-related tasks
• Excellent communication, capacity to interact at all levels, approachable individual with genuine emotional intelligence, both diplomatic and firm when needed
• Suited to a human-sized organisation where allroundness and resourcefulness are crucial
• Very good team spirit and collaborative approach
• Leadership skills as you will be supervising one person (the Office Assistant)
• Ability to manage priorities is essential as the role is multi-faceted
• Trustworthy, responsible and accountable, capacty to work without supervision
• A commitment to the values and goals of the European Union

Offer:

• Starting date: ASAP!
• A permanent and full-time contract
• A competitive salary with a complete benefits package (luncheon vouchers, group insurance, DKV (including ambulatory and dental insurance), 24 holiday days
• Homeworking schedule: 2 days per week
• A motivating and challenging role within an influential international trade association
• Opportunities to work and develop in an international environment
• A small and dynamic team.

Notre client est un acteur reconnu du secteur du conseil. Leurs bureaux sont localisés dans le centre de Bruxelles et sont donc très accessibles en transports en commun. Pour leur département Investissement, Ils sont aujourd’hui à la recherche d’un(e) Assistant(e) efficace pour un de leurs Associés. La personne travaillera également en équipe avec 2 autres Assistantes.

Description de fonction :

• apporter un soutien administratif à un Associé, un Principal et leur petite équipe
• gestion complexe et chronophage des agendas de l’équipe (dans Outlook)
• organisation de nombreuses réunions et de nombreux voyages (principalement en Europe)
• participer à l’organisation de plusieurs conseils d’administration/an, préparer les documents nécessaires
• gestion du courrier entrant et sortant
• gestion des e-mails
• préparation des notes de frais
• gestion des appels entrants, prise de message, filtrage
• rassembler et diffuser des informations-clés sur différents sujets auprès de nombreux interlocuteurs(trices)
• contacts téléphoniques fréquents avec des partenaires extérieurs de haut niveau
• tâches administratives diverses telles que classement, photocopies, etc.
• travailler en équipe avec 2 autres Assistantes, partager les informations avec elles, être le back up les un(e)s des autres

Profil :

• Le(a) candidat(e) idéal(e) est titulaire d’un Bachelor en Office Management ou en Langues
• Vous avez un excellent niveau d’anglais (C2) et un très bon niveau de français (B2/C1)
• Vous avez +/- 3 ans d’expérience dans une fonction et dans un environnement similaire
• Vous maîtrisez les outils informatiques et surtout Outlook
• Vous êtes extrêmement précis(e), vif(ve), organisé(e), rigoureux(se) avec un sens aigu du détail
• Vous avez un très bon esprit d’équipe, un très bon relationnel, d’excellentes capacités de communication et un sens de la diplomatie
• Vous êtes flexible (notamment au niveau des horaires car une organisation en « shift » est de rigueur) et extrêmement discret(ète)
• Vous avez un très bon niveau d’énergie, de la résistance au stress de la proactivité et appréciez de travailler dans un environnement où tout va très vite

Offre :

• Un contrat à durée indéterminée et à plein temps
• Date de commencement : dès que possible !
• Un salaire très compétitif et un package d’avantage extra-légaux complet incluant : des chèques repas (€8,00), une assurance groupe et hospitalisation (incluant les soins ambulatoires et dentaires), un plan de pension, le remboursement intégral des frais de transport, un bonus annuel discrétionnaire, 23 jours de congés annuels
• Horaires de travail : la semaine de travail est de 37h30 avec 1 jour de télétravail/semaine
• Organisation du travail : le secrétariat est ouvert de +/- 8h30 à 18h00 donc les 3 Assistant(e)s s’organisent ensemble pour couvrir cet horaire
• Localisation : la société est localisée en plein centre-ville et est donc très facilement accessible en métro
• L’opportunité de travailler dans un environnement et un cadre très professionnel au sein de locaux magnifiques localisés dans le centre de Bruxelles et dans une équipe soudée et bienveillante !

 

 

Our client is a high profile, human-sized company in the consulting sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work as part of their Investment Department and to assist a Partner and his team. The job holder will also team up with 2 other Assistants.

Job description:

• providing support to a Partner, a Principal, and a small team
• complex and time-consuming diary management (using Outlook)
• organising numerous meetings and business trips (mostly in Europe)
• participating in the organisation of several Committee Meetings/year, preparing board packs for the meetings
• handling the incoming and outgoing mail
• handling e-mails
• preparing expense reports
• handling incoming calls, filtering calls when appropriate, taking messages
• gathering and sending key information on various topics to multiple stakeholders
• having regular phone contacts with high-profile external partners
• varied administrative duties including filing, photocopying, etc.
• teaming up with 2 other Assistants, sharing information with them, backing up each other

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You are perfectly fluent in English (C2) and have a very good level of French (B2/C1)
• You possess +/- 3 years’ experience in a similar role and in a similar environment
• You are extremely precise, rigorous, organised, with a genuine eye for detail
• You are computer literate and possess very good skills on Outlook
• You are a good team player (as you will be teaming up with other Assistants) and have good interpersonal, communication and diplomatic skills
• You are flexible in terms of working hours as you will be working in “shifts” with your colleagues
• You are extremely discrete
• You are energetic, stress resistant, sharp, proactive and enjoy working in a fast-paced environment

Offer:

• A full time & permanent contract
• Starting date: as soon as possible!
• A very competitive salary and very comprehensive benefits package including: luncheon vouchers (€8,00), health insurance (including ambulatory and dental), group insurance, pension plan, full reimbursement of transport costs, a yearly discretionary bonus, 23 holiday days
• Working hours: the working week is 37h30 with 1 day of homeworking/week
• Working schedules: the secretariat is open from +/- 8.30 am until 6.00 pm so the 3 Assistants organise themselves to cover this schedule
• Location: the company is centrally located and is therefore easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels and in a closely-knit and kind team of professionals!