Our client is an international innovative research and development company, which is part of a renowned global company. It combines the benefits of a human-sized structure and of a large, stable corporation: flexibility, informal environment but also sophisticated processes and procedures and long term business strategies. Their Brussels office (120 staff), located in Ixelles/Elsene, mostly consists of mathematicians, engineers and researchers. During the past 2 years, they have experienced a significant growth and need to reinforce the HR team. They are therefore looking to recruit a diligent HR & Payroll Officer to team up with the HR Manager and with another HR Officer.

Purpose of the job

To be responsible for the payroll of 120 employees including expats. To be in charge of the whole personnel administration. To participate in the organisation of company events.

Job description

Payroll and payroll administration (60% of the time)

• Ensuring a correct and timely payroll administration in compliance with social legislation
• Encoding salary data into the system, checking and making corrections when needed
• Ensuring and controlling correct payments
• Managing leave and absences
• Ensuring the correctness of data sent to the social secretariat (SD Worx)
• Ordering, controlling and distributing Eco-cheques and meal vouchers
• Managing the payroll of expat employees together with an external audit firm
• To answer employees’ questions regarding their pay slips
• Liaising with SDWorx on specific tax exemption matters regarding the Researchers/Scientists, providing the social secretariat with the necessary documents, investigating the files, checking that the criteria are met in order to benefit from the exemption, making tax exemption applications

Personnel Administration (25% of the time)

• Being the point of contact for the employees regarding HR administration and social legislations matters
• Following up employees’ files, registering/cancelling employees on the various insurance schemes, following up their files, handling questions about health and group insurances, etc.
• Taking care of the administrative follow-up and communication regarding child benefits, educational leave, parental leave, child allowances, etc.
• Being responsible for the administration of the employees’ files

Event organising (15% of the time)

• Participating in the organisation company events
• Organising events such as St Nicolas, Christmas dinners, teambuilding activities, etc.

Profile

• You ideally hold a Bachelor or Master in Human Resources, Psychology or in any related field
• You have 2-4 years of experience in a similar position and especially in payroll
• You have a sound knowledge of applicable social legislation. An experience with expats is a plus
• You are French or Dutch mother tongue with a working knowledge of the 2^nd national language and are fluent in English (very good written skills as well). The 3 languages will be used daily and are all equally important for the role
• Experience with SDWorx tool (payroll) is a plus
• You have an eye for detail, you are able to manage your time effectively (especially when the workload is high) and you have strong analytical skills
• You possess strong interpersonal and communication skills and you are discrete
• You are autonomous and flexible

Offer

• A permanent, full time contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including luncheon vouchers (€7,50), health insurance (including ambulatory costs and dental & eye insurances), group insurance, full reimbursement of transport costs, laptop and discretionary bonus. Possibility of on-site bi-weekly free fitness courses and free weekly language courses. Possibility of a company car (in exchange for a reduction of the monthly gross salary) and fuel card
• Access: the company is located in South East Brussels and is easily accessible by train/tram
• Hours: 38h00/week, possibility of homeworking (1 day/week) after a 6 month tenure
• 24 holiday days/year
• The opportunity to work in a truly international and intellectually stimulating environment!

Notre client est un acteur réputé et respecté en matière d’expertise et de conseil dans le domaine de la régulation européenne. Leurs membres comptent parmi les universités les plus prestigieuses du domaine ainsi que des autorités de régulation et des entreprises du secteur privé. Leur bureau, à taille humaine, se trouve près du Bois de la Cambre et est donc accessible en transports en commun.

Ils sont aujourd’hui à la recherche d’un(e) Asistant(e)/Office Manager pour une mission d’1 mois environ à compter du 13 avril 2018.

Description de fonction:

• Réceptionner, traiter et distribuer le courrier
• Gérer les appels téléphoniques entrants, accueillir les visiteurs
• Encoder les factures dans un tableur Excel
• Gérer l’agenda du Directeur Général (via Outlook)
• Organiser ses réunions et voyages (principalement en Europe)
• Apporter un soutien administratif aux autres Managers
• Participer à l’organisation de réunions hebdomadaires sur Bruxelles: envoyer les invitations, préparer la liste des participants, etc.
• Communiquer avec des interlocuteurs de très haut niveau (des Commissaires européens, des personnalités importantes venant de la politique ou du monde des affaires, etc.)
• Effectuer des tâches d’office management et de gestion du bâtiment (contact avec les fournisseurs, commandes de fournitures de bureau, contacts avec la copropriété, avec la société de maintenance informatique, avec la société de téléphonie, etc.)

Profil:

• Le(a) candidat(e) idéal(e) a 3 à 5 ans d’expérience réussie en tant qu’Assistant(e) de direction
• Vous avez un excellent niveau d’anglais oral et écrit (car c’est la langue de travail) ainsi qu’un très bon niveau de français
• Vous maîtrisez MS Office (Word, Excel, Outlook)
• Vous avez une excellente présentation, une très bonne élocution et du savoir vivre
• Vous avez de très bonnes capacités de communication, un très bon relationnel et êtes à l’aise dans un environnement assez formel
• Vous faites preuve de beaucoup de précision, de rigueur, d’organisation avec un vrai souci du détail
• Vous savez résister au stress et êtes très fiable
• Vous êtes doté(e) d’un très bon esprit d’équipe (travail en binôme avec une autre assistante)
• Vous avez beaucoup de diplomatie et de discrétion
• Vous êtes flexible et multitâches
• Vous êtes soucieux(se) d’offrir un service de grande qualité à vos clients internes et en particulier au Directeur Général

Offre:

• Un contrat de remplacement du vendredi 13 avri 2018 au vendredi 18 mai 2018(date exacte de fin de contrat à préciser)
• Un contrat à temps plein
• Un salaire compétitif
• Le remboursement intégral des frais de transport
• Horaires : 9h00-18h00 (du lundi au jeudi), 9h00-16h00 (le vendredi)
• L’opportunité de travailler dans un environnement et un cadre très professionnel et intellectuellement stimulant au sein de très beaux locaux!

Our client is a high profile, human-sized organisation providing expert advice and consulting in the field of regulations for companies operating on the EU market. Their members include influential Academics and universities, regulation authorities and private companies. Their offices are located close to the Bois de la Cambre/Ter Kameren and are therefore accessible by public transport.

They are currently looking for a temporary Assistant/Office Manager for a 1 month contract starting on 13 April 2018.

Job description:

• To handle, analyse and dispatch the incoming mail
• To handle incoming phone calls, welcome visitors
• To input invoices into an Excel spread sheet
• To manage the diary of the General Director (using Outlook)
• To organise meetings and business trips (mostly in Europe)
• To provide support to the other Managers
• To participate in the organisation of weekly events taking place in Brussels: sending invitations, preparing lists of participants, etc.
• To liaise with high profile partners (Key note speakers such as EU Commissioners or influential political or business figures)
• To perform facilities and office management duties: liaising with the landlord, ordering office supplies, liaising with IT/telecom companies

Profile:

• The ideal candidate has 3-5 years experience in an Executive/Management Assistant role
• You have an excellent level of English (spoken and written) as it is the working language and have a working knowledge of French
• You possess very good skills on MS Office (Word, Excel, Outlook)
• You have an excellent business presentation, are well spoken and well mannered
• You have excellent communication and interpersonal skills and can operate in a rather formal environment
• You are extremely precise, rigorous, organised, with a genuine eye for detail
• You are stress resistant and reliable
• You are a very good team player (as you will be working with another Assistant)
• You also are very diplomatic and discrete
• You are flexible and a genuine all rounder
• You thrive on offering a first class service to your internal clients (and primarily to the General Director)

Offer:

• A fixed term contract from 13 April until 18 May (exact end date to be confirmed)
• A full time contract
• A competitive salary
• 100% reimbursement of transport costs
• Working hours: 9.00 am-6.00 pm (Monday till Tursday), 9.00 am-4.00 pm on Fridays
• The opportunity to work in a quality oriented and intellectually stimulating environment in very nice offices!

Notre client est une société internationale spécialisée dans les appareils médicaux.  Ils sont leader dans leur secteur. Pour leur siège social localisé à Diegem, ils sont aujourd’hui à la recherche d’une(e) Assistant(e) commercial(e), logistique et service clients. Il s’agit d’une création de poste.

Description de fonction:

Vos responsabilités seront les suivantes:

Logistique

• Vérifier les bons de commande qui arrivent par mail et sélectionner une société de transport
• Préparer les bons de commande pour le transport: enregistrer le numéro de référence, le transmettre à la comptabilité (pour confirmation et facturation), conditionner la marchandise dans des emballages (préparer environ 5 emballages/jour), préparer les étiquettes UPS, les appliquer sur les boîtes correspondantes
• Préparer les documents de transport (liste des biens, facture)
• Etre en contact avec les agents d’UPS pour organiser la collecte des marchandises, faire le suivi de la livraison avec UPS
• Gérer le stock de matériel nécessaire aux envois (boîtes de conditionnement, matériel de protection, étiquettes)

Support commercial & marketing

• Faire le suivi de l’agenda des évènements marketing et des congrès
• Coordonner l’organisation de congrès internationaux: meubles pour le stand, enregistrement des participants, matériel à envoyer et à retourner, etc.
• Coordonner les commandes et faire le suivi du matériel marketing (brochures, CDs, etc.)
• Préparer les rapports de vente mensuelle et les rapports Salesforce (dans Excel)

Support technique

• Enregistrer dans Salesforce les containers servant au transport des pièces (entrées/sorties) ainsi que les différentes étapes du processus

• suivi de la réception des containers par le client
• suivi de l’arrivée et du départ des pièces défectueuses
• coordination des différentes étapes avec le service technique
• coordination avec la société de réparation (arrivée et départ des pièces)
• retour du matériel au client
• vérification de l’état du container (aspect général et fonctionnement) et suivi adéquat
• etc.

• Gestion des plaintes: clore le dossier en collaboration avec le Service Qualité basé aux Etats-Unis, vérifier le suivi à effectuer avec le Service Technique de Diegem

Support à la formation

• A la réception d’une demande de formation via SalesForce de la part des Gestionnaires de Compte, coordonner la préparation et l’envoi du matériel nécessaire
• Vérifier la liste du matériel requis, enregistrer les transferts de stock du département commercial au département formation, gérer les retours du matériel à Bruxelles, vérifier l’état du matériel à réception

Support à la comptabilité

• Etre le “back up” au niveau de la facturation, du paiement et des requêtes diverses
• Etre le “back up” pour l’administration comptable dans Salesforce
• Etre le “back up” pour l’administration dans Sage300 (logiciel comptable)

Divers

• suivi des plans d’assurance annuels (expiration/reconduction)
• assister au niveau des soumissions en collaboration avec l’Assistante de direction
• gérer l’atelier de réparation
• suivi de l’inventaire du stock
• commander les fournitures de bureau et les cartes de visite (en collaboration avec l’Assistante de direction)

Profil:

• Vous maitrisez parfaitement l’anglais et le français (oral et écrit). L’espagnol et le néerlandais sont des atouts.
• Vous avez déjà une première expérience de 2 à 5 ans dans un rôle similaire, idéalement acquise dans un environnement international
• Vous maîtrisez les outils informatiques et en particulier MS Office (Word, Excel, Outlook). Une connaissance de Salesforce et de Sage300 est un plus
• Vous êtes dynamique et débrouillard(e), positif(ve) et vous apprenez vite
• Vous êtes autonome, organisé(e) et capable d’établir clairement les priorités
• Vous êtes proactif(ve), orienté(e) solution et vous prenez les choses en mains
• Vous avez un bon esprit d’équipe, de bonnes compétences interpersonnelles, le sens de la communication et de la diplomatie
• Vous êtes flexible, responsable, et aimez évoluer au sein d’une petite équipe
• Vous pouvez assurer quelques tâches manuelles telles que la manipulation de petites charges (maximum 15 kg – 1 à 5 charges/jour)

Offre:

• Un contrat à temps plein et à durée indéterminée
• Date de commencement: dès que possible!
• Un salaire très compétitif assorti d’avantages extra légaux (tickets restaurant, assurances groupe et hospitalisation, plan de pension)
• Un environnement de travail dynamique et international, qui autorise la prise d’initiative et qui offre des possibilités de développement personnel
• Localisation: les bureaux sont situés à Diegem/Zaventem et sont donc facilement accessibles en voiture. Il est également possible d’y accéder en transports en commun: par bus (De Lijn), ou en train (station: Zaventem Village + 15 mn de marche ou station de l’aéroport de Zaventem puis navette)

 

Our client is an international company specialising in medical devices, they are a world leader in their sector.  For their European headquarters in Diegem, they are currently recruiting a diligent Logistics, Customer and Sales Assistant.  It is a newly created position.

Job description:

As a Logistics, Customer and Sales Assistant you will have the following responsibilities:

Logistics

• Checking incoming orders (email) and selecting a shipment/transport company
• Preparing the orders for shipment: registering lot number on order form and hand it over to accounting (for order confirmation and invoicing), packing the goods in boxes (max 5 boxes/day need to be prepared), preparing UPS labels and sticking them on the appropriate box
• Preparing administrative shipping documents (packing list, pro-forma invoice)
• Liaising with UPS agents for pick-up of material, following-up on UPS delivery (express deliveries)
• Stock management of shipping material (boxes, protection material, labels)

Sales & Marketing support

• Keeping the agenda of the yearly marketing activities and congresses
• Coordinating the organisation of international congresses: furniture for the booth, registration of participants, material to be sent & returned, etc.
• Coordinating and keeping track of marketing material (brochures, CDs, etc.)
• Preparing monthly sales reports and Salesforce reports (in Excel)

Technical Service support

• Registering loaners (in/out) and the different steps in the process in Salesforce:

• follow-up of reception of loaner by customer
• follow-up of departure/arrival of defective unit
• coordinating next steps with technical service
• coordinating arrival/return from repair company
• returning machine to customer
• verify status of loaner (visual & functioning) and follow-up accordingly
• etc.

• Handling complaints: closing cases in collaboration with Quality Department in US, checking follow-up actions with Technical Department in Diegem

Training support

• When receiving requests for training from Account Managers via Salesforce, coordinating preparation list & shipping of material
• Checking list of requested material, registering stock transfers from Sales to Training, managing return of material to Brussels, checking material status upon return

Back-up for accounting

• Acting as an effective back-up for invoice/payment and other accounting queries
• Back-up for Salesforce accounting administration
• Back-up for Sage300 administration (accounting programme)

Various

• Following-up on yearly insurance plans (expiration/renewal process)
• Assisting with tenders in collaboration with the Executive Assistant
• Organising the technical room
• Stock inventory follow-up
• Ordering stationery and business cards (in collaboration with Executive Assistant)

Profile:

• You have excellent oral and written skills in English and French. Spanish and Dutch can be strong assets.
• You ideally have a first experience of 2-5 years in a similar role and ideally in an international environment
• You are computer literate and possess advanced skills in MS Office (Word, Excel, Outlook). Knowledge of Salesforce and Sage300 can be an asset.
• You are a dynamic self-starter with a positive attitude, you quickly learn new things
• You are autonomous, organised and able to set clear priorities
• You are proactive & solution oriented and you easily take ownership over your work
• You are a good team player and have good interpersonal, communication and diplomatic skills
• You are flexible, mature and you enjoy working in a small team
• You are not afraid to do some manual (=lifting of boxes), but, maximum weight of a box is 15kg and there are only 1 – 5 boxes to handle on a daily basis.

Offer:

• A permanent, full-time contract
• Starting date: as soon as possible!
• A very competitive salary and comprehensive benefits package (luncheon vouchers, health and group insurance, pension plan)
• International and very dynamic working environment with room for initiative & personal growth
• Location: offices are situated in Zaventem/Diegem so ideally you are able to commute to the offices by own car. But, it is possible to use public transport (via a bus of ‘De Lijn’ , via Railway Station Zaventem village and then a 15’-walk or via Railway Station Zaventem airport and then a shuttle bus).

 

Our client is an international consulting company mainly active in the automotive, telecom, life sciences and energy sector. Their Brussels office (+/- 100 staff) is centrally located and therefore easily accessible by public transport. As part of their growth, they are today looking for a Billing Assistant to join their Invoicing/Sales Administration department (6 staff).

Job description

• Compiling and registering all documents necessary to prepare the billing process (timesheets, purchase order forms, matching in view of reconciliation)

• Preparing and sending the monthly invoices and, when applicable, sending credit notes
• Updating client files (with contact details, address, legal entity, VAT number, etc.)

• Following up on outstanding amounts and payments
• Re-launching clients with outstanding invoices (mostly by phone)
• Participating in the end-month closing process (reporting, etc.)
• Liaising with clients, consultants and internal business teams (telephone/email)

Profile

• You hold an Bachelor in Accounting or Business Management
• You already possess a 2-3 years experience in accounting (accounts payable or general accounting) or in sales administration
• An experience in the service sector is a plus
• You are fluent in French & English, an operational knowledge of Dutch can be a very strong asset
• You have a good knowledge of Belgian accounting rules & principles
• You have a good level in Excel
• You work thoroughly and with an eye for detail, you are organised, rigorous, involved and solution oriented
• You quickly understand the priorities within an accounting department and you are able to respect tight deadlines
• You possess strong analytical skills as well as very good communication skills (including very good phone skills)
• You enjoy working in a team

Offer & Additional information

• A permanent and full time contract
• Starting date: September 2018
• Reason for the recruitment: promotion of the job holder
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, full reimbursement of transport costs and 32 holiday days/year
• Working hours: 40h00/week, 8.00 am-8.30 am until 5.00 pm-5.30 pm, with 1 hour lunch break. Occasional overtime will occur, mostly during the month end closing
• Access: the company is located in central Brussels and is easily accessible by metro and tram
• A great opportunity to work in a fast-paced, international and multi-cultural environment and to gradually evolve towards a Team leader role!

 

Our client is a small, international, not-for-profit organisation active in the internet industry.  They provide a varied range of services to its members, e.g. promoting their interests within the sector and in a wider context, organising international meetings & workshops, sending them reports and publications on relevant topics within the industry, etc.  They are located in the centre of Brussels and their offices are therefore very accessible by public transport. They are currently looking to recruit an experienced and enthusiastic Policy Advisor.

Job description:

As a Policy Advisor your tasks and responsibilities will include:

• Monitoring and analysing the EU policy landscape for issues of relevance to the members
• Drafting policy and issuing papers in the fields of data protection, privacy, cyber security, content control, consumer protection, internet governance and other topics of relevance to the internet industry
• Engaging in outreach activities with EU institutions, law enforcement, and industry stakeholders
• Supporting the Legal and Regulatory Working Group, including support the Chair and Vice-Chair, participating in and reporting on workshop meetings
• Organising and implementing trainings on the internet ecosystem for policy-makers and the wider public
• Supporting the group of Chairs and Vice-Chairs of the association’s six Working Groups and facilitating their yearly meeting in Brussels
• Regular travel abroad: 10-12 business trips a year (worldwide), including 3 trips of 1 week

Profile:

• You hold a Master’s Degree in European Affairs, Policy, Law or Tech
• You are perfectly fluent in English (spoken and written) a very good knowledge of French or Dutch is an important asset
• You have a minimum of 3-5 years in a similar role, preferably in a membership-based organisation
• You are a self-starter with excellent organisational/planning skills
• You are thorough and service minded
• You are a talented project manager who can work under pressure and set clear priorities
• You have very good interpersonal skills, you are diplomatic and you are a strong networker
• You have good knowledge of or a genuine interest in the internet world;
• You feel comfortable operating within a small structure and working with virtual teams for several projects

Offer:

• A permanent and full-time contract (open to discuss a 90 or 80%-contract)
• A salary in line with your skills and experience and a comprehensive benefits package (including individual performance-related bonus, company result-based bonus, pension scheme and full insurance package)
• Flexible working hours
• An individual training programme
• The opportunity to work in a truly international environment in a not-for-profit industry
• Starting date: as soon as possible

Our client is a small, international, not-for-profit organisation active in the internet industry.  They provide a varied range of services to its members, e.g. promoting their interests within the sector and in a wider context, organising international meetings & workshops, sending them reports and publications on relevant topics within the industry, etc.  They are located in the centre of Brussels and their offices are therefore very accessible by public transport. They are currently looking to recruit an experienced and enthusiastic Policy Advisor.

Job description:

As a Policy Advisor your tasks and responsibilities will include:

• Monitoring and analysing the EU policy landscape for issues of relevance to the members
• Drafting policy and issuing papers in the fields of data protection, privacy, cyber security, content control, consumer protection, internet governance and other topics of relevance to the internet industry
• Engaging in outreach activities with EU institutions, law enforcement, and industry stakeholders
• Supporting the Legal and Regulatory Working Group, including support the Chair and Vice-Chair, participating in and reporting on workshop meetings
• Organising and implementing trainings on the internet ecosystem for policy-makers and the wider public
• Supporting the group of Chairs and Vice-Chairs of the association’s six Working Groups and facilitating their yearly meeting in Brussels
• Regular travel abroad: 10-12 business trips a year (worldwide), including 3 trips of 1 week

Profile:

• You hold a Master’s Degree in European Affairs, Policy, Law or Tech
• You are perfectly fluent in English (spoken and written) a very good knowledge of French or Dutch is an important asset
• You have a minimum of 3-5 years in a similar role, preferably in a membership-based organisation
• You are a self-starter with excellent organisational/planning skills
• You are thorough and service minded
• You are a talented project manager who can work under pressure and set clear priorities
• You have very good interpersonal skills, you are diplomatic and you are a strong networker
• You have good knowledge of or a genuine interest in the internet world;
• You feel comfortable operating within a small structure and working with virtual teams for several projects

Offer:

• A permanent and full-time contract (open to discuss a 90 or 80%-contract)
• A salary in line with your skills and experience and a comprehensive benefits package (including individual performance-related bonus, company result-based bonus, pension scheme and full insurance package)
• Flexible working hours
• An individual training programme
• The opportunity to work in a truly international environment in a not-for-profit industry
• Starting date: as soon as possible

Notre client est une société d’investissement basée à Bruxelles.  Les maîtres-mots de leur culture d’entreprise sont esprit d’équipe, discrétion, implication et orientation vers les résultats.  Ils sont aujourd’hui à la recherche d’un(e) Réceptionniste/Assistant(e) qui aura des tâches de réception et d’office management ; la nouvelle recrue apportera également un soutien hebdomadaire au département Ressources Humaines et à la communication externe.

Description de poste

Réception/Office Management (40% du temps)

• Coordonner les tâches d’accueil avec la réceptionniste :
  o        Accueil des visiteurs
  o        Gestion des réservations des salles de réunion
  o        Commande de fournitures diverses
  o        Gestion des badges pour les parkings et des codes WiFi pour les visiteurs
  o        Réception de courrier entrant, DHL, coursiers, etc.
  o        Gérer les stocks des cartes de visites de tout le personnel
• Coordonner avec l’équipe ‘Accounting & Consolidation, IT et infrastructure’ les tâches administratives relatives à la gestion journalière de la comptabilité et du bâtiment

Assistanat à la communication externe (30% du temps)

• Gestion de l’envoi des rapports annuels : mettre à jour les listes dans la base de données, préparer les lettres d’accompagnement, coordonner avec un service de livraison
• En partenariat avec une agence externe, coordonner la préparation de la revue de presse journalière et/ou hebdomadaire

Assistanat au département RH (30% du temps)

• Gestion du dossier de remboursement auprès de CEVORA : sur base des factures des centres de formation, rassembler la documentation et compléter les formulaires de remboursement sur la plate-forme de Cevora
• Suivi des dossiers d’assurances pour le bâtiment en collaboration avec le département financier
• Suivi du dossier tiers-payants : rassembler les factures et pièces justificatifs en vu de leur traitement en payroll

Profil recherché

• Vous êtes bilingue français/anglais avec une connaissance opérationnelle du néerlandais
• Vous êtes idéalement titulaire d’un Bachelor de type Secrétariat/Office Management ou Langues
• Vous justifiez d’une expérience réussie d’au moins 5 ans dans un rôle  similaire
• Une expérience acquise dans un environnement similaire pourrait être un atout important  (cabinet d’avocats, d’audit ou secteur financier)
• Vous maîtrisez les outils informatiques courants (MS Office, Lotus Notes)
• Personnalité: vous êtes très discret(ète), précis(e) et méthodique, doté(e) d’un excellent esprit d’équipe et d’un grand sens de la collaboration. Vous anticipez les deadlines et planifiez votre travail en conséquence. Vous savez évoluer avec aisance dans un environnement à la fois formel et “familial” et savez échanger avec courtoisie et diplomatie. Vous êtes consensuel(le) et gardez toujours en tête les résultats à atteindre et les solutions à trouver.

Offre  & aspects pratiques:

• Poste à pourvoir au plus vite !
• Contrat à plein temps et à durée indéterminée
• Salaire compétitif
• Avantages extra-légaux: tickets restaurant, assurance groupe, assurance (incluant hospitalisation soins dentaires et assurance ambulatoire), remboursement des frais de transport (100%)
• Accessibilité : la société, située au centre de Bruxelles, est très facilement accessible en transport en commun
• Horaires: 38h00/semaine. Des dépassements horaires – ponctuels – surviendront au cours de l’année, lors d’échéances-clefs.
• C.A.R.E. programme : coaching personnalisé par un Consultant de Care4You durant la période d’intégration et en collaboration avec le nouvel employeur

Our client is an investment company located in Brussels. They support strong ethical values such as team spirit, discretion, involvement and result orientation. They are currently recruiting a Receptionist/Office Assistant who will have reception and office management duties, the new recruit will also give administrative support in the field of HR and external communication.

Job description:

Reception/Office Management (40% of the time)

• Manning the reception together with the Receptionist:
  • Welcoming visitors
  • Managing bookings of meeting rooms
  • Ordering all sorts of supplies (office, kitchen, etc.)
  • Handling incoming and outgoing mail, DHL, couriers, etc.
  • Managing the stocks of business cards for the whole staff
  • Managing parking badges and WiFi codes for visitors
• Coordinating all administrative tasks linked to the daily management of the building and the accounting in strong collaboration with the ‘Accounting & Consolidation, IT et infrastructure‘ team

Support to the external communication  (30% of the time)

• Managing the sending of the annual report: updating the database, preparing accompanying letters, coordinating the delivery of the annual report with a supplier
• Together with an external agency, coordinating the preparation of the daily/weekly press review

Support to the HR department  (30% of the time)

• Managing reimbursement files of CEFORA/CEVORA : checking incoming invoices of their training centres, collecting all relevant documentation and completing their on-line reimbursement forms
• Following-up on insurance files for the building in collaboration with the finance department
• Following-up on third-party payment files : collecting the invoices and proofs of the incurred costs for payroll purposes

Profile:

• You are bilingual French/English with a good working knowledge of Dutch
• You hold ideally a Bachelor’s Degree in Office Management, Secretariat-Languages, …
• You possess at least 5 years successful experience in a similar role. An experience in a similar environment is a significant plus (law firm, big 4 or financial sector)
• You are computer literate (MS Office, Lotus Notes)
• Personality: you are very discrete, precise and methodical, with a strong team spirit and a genuine sense of collaboration. You know how to anticipate deadlines and how to plan your work accordingly. You are comfortable in a formal yet family environment and you spontaneously communicate with courtesy and diplomacy. You are consensual and you always keep in mind the superior interests of the company, the solutions to be found and the objectives to be reached.

Offer & practicalities:

• Starting date: ASAP!
• Full time and open ended contract
• Competitive salary
• Fringe benefits: luncheon vouchers, group insurance, insurance (including hospitalisation, dental and ambulatory ) reimbursement of transport costs (100%)
• Access: the company is located in central Brussels and is therefore easily accessible by public transport
• Hours: 38h00/week. Occasional overtime will occur during the years
• C.A.R.E. programme: personalised coaching by a Consultant of Care4You during the integration phase and in collaboration with the new employer