Our client is a leader in international real estate services. They are present in more than 60 countries and in Belgium they employ +/- 100 people. Their Brussels office is very centrally located and therefore easily reachable by train and metro. They are today looking to recruit a diligent Commercial Assistant who will be supporting a team of 5-6 Sales Managers.
Purpose of the job
As a Commercial Assistant , you are of vital importance to the optimal functioning of the team. You will assist the department in all administrative tasks and you will also be in daily contact with clients.
Job description
- You will take care of incoming phone calls including responding to routine questions, taking messages and redirecting callers
- You will organise the team’s agenda
- You will prepare internal and external client meetings including welcoming external visitors, arranging for transportation when necessary, making restaurant reservations, taking care of travel arrangements together with the company’s Travel Coordinator
- You will prepare correspondence when required, including client mailings, teasers, …
- You will prepare PowerPoint presentations & reports including Property sheets
- You will update and manage internal databases
- You will coordinate marketing support with the Marketing Department
- You will create and manage internal Sharepoints
- You will manage and update internal templates
- You will translate documents into English, Dutch and French
- You will prepare expense reports
- You will take care of reception back-up when required
- You will perform any other assigned administrative projects as requested by the team.
Profile
- You ideally hold a Bachelor’s Degree in Office Management, Management Assistant, Languages, Marketing, Communication or in any related field
- You have 3-5 years of experience in a support role, ideally in a Commercial Department
- You have excellent verbal and written skills in Dutch, English and French
- You have a very good command of the MS Office package (Word, Excel, PowerPoint, Outlook) and you enjoy learning new software/applications
- You work thoroughly with an eye for detail and with a focus on the results to achieve
- You have a service-oriented and proactive attitude which leads to a high client satisfaction internally and externally
- You have excellent organisational skills which enable you to multi-task and to prioritise efficiently
- You enjoy working in team but are also able to work autonomously and take initiatives
- You enjoy working in a fast-past environment
- You have a positive and friendly personality
Offer
- A permanent contract
- Starting date: as soon as possible
- A competitive salary
- Fringe benefits including luncheon vouchers, health insurance, group insurance, a discretionary bonus and 6 extra holidays
- Access: the company is located in central Brussels and is easily accessible by train and metro
- The opportunity to work in a fast-paced international environment where you can have interesting learning opportunities and enjoy a very positive working atmosphere!