Our client is an international consulting company mainly active in the automotive, telecom, life sciences and energy sector. They are today urgently looking for an HR Assistant. The jobholder will be partly based in the Brussels office, which is very accessible by public transport (3 days/week), and partly in the Zaventem office (2 days/week).

Purpose of the job

To be the main contact person for new Dutch-speaking employees. To work as part of a team of 3 including a French speaking HR Assistant and the HR/Payroll Officer.

Job description

• To welcome newcomers: to provide information to new employees, to review company policies and procedures, payroll information
• To create and maintain employees files in the database
• To collect and process personal data from the new and leaving employees
• To inform new employees on phone, insurances and luncheon vouchers policies and procedures
• To be their point of contact and to give them all the necessary information
• To administer the employee benefits programme with suppliers (insurances, luncheon vouchers, etc.), to do the follow up of benefits packages
• To manage work contracts (printing, filing, etc.)
• To handle the personnel administration of expatriate employees and trainees in cooperation with the head office, to do the follow up of work permits, to process and control the expenses, holidays and sick leaves of expatriate employees
• To handle exit interviews

Profile

• You ideally hold a Bachelor in Human Resources, Business Administration, Law or Accounting
• You are a young graduate without experience or you already have a first experience in the field of HR
• You are fluent in Dutch (most important language for the role) and have a working knowledge of French and English
• A basic knowledge of Belgian social legislation is a plus
• You work thoroughly and with an eye for detail, you are organised, are able to manage your time effectively and are flexible
• You possess strong interpersonal and communication skills
• You focus on providing a high-quality service, have strong problem solving skills and you are very discrete
• You enjoy working in a team

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, and a discretionary bonus
• Location: the jobholder is based 3 days in central Brussels and 2 days in the Zaventem office
• A great opportunity to mark your first steps in the field of HR!

 

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a renowned firm in the service sector. Their office (+-120 people), located in the Louise/Porte de Namur area of Brussels, is today looking to recruit a part-time Receptionist who will be in charge of managing the reception area and the meeting rooms.

Job description

• Welcoming visitors and accompanying them to a conference room, informing people internally that their visitor arrived
• Handling visitor badges
• Handling incoming phone calls, screening the calls, transferring calls internally, taking messages
• Managing the reservation of meeting rooms
  • Making updates and changes to the reservations
  • Liaising with the catering service and with the Executive Assistants
  • Checking the rooms prior to the meetings
  • Setting-up the room in absence of catering service
  • Handling all the orders (catering, kitchen supplies, etc.)
• Mail
  • Sending off mail by Bpost
  • Sending off registered letters
• Booking taxis and limousines
• Assisting with the reservation of restaurants & hotels, travel arrangements
• Organising all sort of courier services
• Liaising with IT
• Ordering flowers, following-up on birthday gifts

The ideal candidate has the following profile:

• Good administrative skills and ideally previous experience as a Receptionist
• Perfectly fluent in English. Additional languages such as French, Dutch and German are strong assets
• Accurate drafting and typing with experience of Windows based packages including Word, Excel, PowerPoint and Outlook
• Corporately presented, very good elocution and well mannered
• Excellent organisational skills with an eye for detail
• Resourceful, reliable and responsible
• Team player, flexible and stress resistant
• Discrete and strong sense of confidentiality
• Open minded, smiling, willing, with a cheerful personality

Offer:

• A contract of limited duration of 3 months (but can be extended)
• Starting date: asap
• Working hours: 2pm-6pm Monday to Friday
• A competitive salary with fringe benefits (luncheon vouchers, group and health insurance)
• The opportunity to work in a dynamic and international environment!

 

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a renowned firm in the service sector. Their office (+-120 people), located in the Louise/Porte de Namur area of Brussels, is today looking to recruit a part-time Receptionist who will be in charge of managing the reception area and the meeting rooms.

Job description

• Welcoming visitors and accompanying them to a conference room, informing people internally that their visitor arrived
• Handling visitor badges
• Handling incoming phone calls, screening the calls, transferring calls internally, taking messages
• Managing the reservation of meeting rooms
  • Making updates and changes to the reservations
  • Liaising with the catering service and with the Executive Assistants
  • Checking the rooms prior to the meetings
  • Setting-up the room in absence of catering service
  • Handling all the orders (catering, kitchen supplies, etc.)
• Mail
  • Sending off mail by Bpost
  • Sending off registered letters
• Booking taxis and limousines
• Assisting with the reservation of restaurants & hotels, travel arrangements
• Organising all sort of courier services
• Liaising with IT
• Ordering flowers, following-up on birthday gifts

The ideal candidate has the following profile:

• Good administrative skills and ideally previous experience as a Receptionist
• Perfectly fluent in English. Additional languages such as French, Dutch and German are strong assets
• Accurate drafting and typing with experience of Windows based packages including Word, Excel, PowerPoint and Outlook
• Corporately presented, very good elocution and well mannered
• Excellent organisational skills with an eye for detail
• Resourceful, reliable and responsible
• Team player, flexible and stress resistant
• Discrete and strong sense of confidentiality
• Open minded, smiling, willing, with a cheerful personality

Offer:

• A contract of limited duration of 3 months (but can be extended)
• Starting date: asap
• Working hours: 2pm-6pm Monday to Friday
• A competitive salary with fringe benefits (luncheon vouchers, group and health insurance)
• The opportunity to work in a dynamic and international environment!

 

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is an international organisation located in the city centre of Brussels and is currently looking to recruit a General Services Coordinator on a permanent contract basis.

 Purpose of the role

To ensure the maintenance of the building, the equipment and the infrastructure of the office. To ensure that optimal working conditions are achieved and maintained. To be the point of contact for issues related to the safety of the building.

 Job Description

• Supervising and handling the maintenance of the building including the security system, as well as coordinating and following-up on any necessary work;
• Responsible for doing minor manual work (lifting parcels, moving pieces of furniture, etc.), doing basic plumbing and repairs (changing bulbs, changing electric plugs, etc.)
• Maintenance of equipment, furniture and other office materials, research into office suppliers, management of inventories;
• Management of specific material needed for events
• Security: acting as the first point of contact with the external security company; ensuring risk prevention and the safety of the installations;
• Stock management;
• Driver duties; driving members of staff to and from airport and to meeting points in Brussels
• During events (which take place abroad twice/year during 1 week): contact with carriers, organisation of freight, manage customs and insurance formalities, packing and recording material for the transport to and from the session venue, distribution and provision of on-site material and preparation of meeting rooms;
• Meetings in the office in Brussels: preparation of meeting room, distribution of documents and materials.

 Profile:

• High school diploma and at least two years of experience as General Services Coordinator or similar position;
• Experience of working in an international environment an advantage;
• Fluent English, operational French
• Class B driving licence holder for at least two years
• Service minded;
• Strong manual skills;
• Proactive and good common sense;
• Team spirit;
• Rigorous and organised;
• Flexibility to adjust to changing demands;
• Multicultural awareness – capable of working in a multinational environment;
• Able to work under pressure;
• IT Proficiency: Microsoft Office (Excel, Word and Outlook);
• Availability to travel at least twice a year, for approximately 10 days each time.

 Offer:

• Starting date: ASAP!
• A permanent and full-time contract with an expatriate status
• A competitive salary with a benefits package (pension plan, health insurance)
• Location: central Brussels, very easily accessible by public transport
• Opportunities to work in an international environment and in a small and dynamic team

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com

Our client is an international organisation located in the city centre of Brussels and is currently looking to recruit a General Services Coordinator on a permanent contract basis.

 Purpose of the role

To ensure the maintenance of the building, the equipment and the infrastructure of the office. To ensure that optimal working conditions are achieved and maintained. To be the point of contact for issues related to the safety of the building.

 Job Description

• Supervising and handling the maintenance of the building including the security system, as well as coordinating and following-up on any necessary work;
• Responsible for doing minor manual work (lifting parcels, moving pieces of furniture, etc.), doing basic plumbing and repairs (changing bulbs, changing electric plugs, etc.)
• Maintenance of equipment, furniture and other office materials, research into office suppliers, management of inventories;
• Management of specific material needed for events
• Security: acting as the first point of contact with the external security company; ensuring risk prevention and the safety of the installations;
• Stock management;
• Driver duties; driving members of staff to and from airport and to meeting points in Brussels
• During events (which take place abroad twice/year during 1 week): contact with carriers, organisation of freight, manage customs and insurance formalities, packing and recording material for the transport to and from the session venue, distribution and provision of on-site material and preparation of meeting rooms;
• Meetings in the office in Brussels: preparation of meeting room, distribution of documents and materials.

 Profile:

• High school diploma and at least two years of experience as General Services Coordinator or similar position;
• Experience of working in an international environment an advantage;
• Fluent English, operational French
• Class B driving licence holder for at least two years
• Service minded;
• Strong manual skills;
• Proactive and good common sense;
• Team spirit;
• Rigorous and organised;
• Flexibility to adjust to changing demands;
• Multicultural awareness – capable of working in a multinational environment;
• Able to work under pressure;
• IT Proficiency: Microsoft Office (Excel, Word and Outlook);
• Availability to travel at least twice a year, for approximately 10 days each time.

 Offer:

• Starting date: ASAP!
• A permanent and full-time contract with an expatriate status
• A competitive salary with a benefits package (pension plan, health insurance)
• Location: central Brussels, very easily accessible by public transport
• Opportunities to work in an international environment and in a small and dynamic team

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com

Notre client est un leader international dans le domaine du conseil aux entreprises et plus précisément dans tout ce qui touche aux Ressources Humaines. Ils sont présents dans une cinquantaine de bureaux dans le monde. Leur bureau de Bruxelles est localisé dans le centre ville et est donc très accessible en transport en commun. Ils sont aujourd’hui à la recherche d’un(e) Assistant(e) de direction.

Objectif du poste :

Apporter un soutien administratif de premier ordre à un Consultant Senior, et cela, aussi bien en l’assistant sur ses activités nationales qu’internationales.

Les responsabilités de l’Assistant (e) de direction seront les suivantes :

• Gestion de l’agenda du Consultant: organisation de rendez-vous clients en Belgique et à l’étranger, organisation de rendez-vous téléphoniques, de vidéoconférences et de réunions internes
• Préparation et distribution de documents sensibles tels que des propositions commerciales, des rapports d’activité, etc.
• Suivi minutieux de tous les dossiers gérés par le Consultant
• Coordination de tous les aspects pratiques et logistiques liés au client et au Consultant (organisation des déplacements, hébergements, réunions, etc.)
• Préparation des notes de frais mensuelles et suivi de la facturation clients
• Mise à jour des bases de données et systèmes internes
• Scanner, copier et classer les documents

Profil recherché :

• Une expérience de 2-3 ans minimum en tant qu’Assistant(e) de direction auprès de Cadre(s) dirigeant(s) et dans un environnement international complexe
• De très bonnes compétences informatiques, en particulier sur Word. Excellentes capacités de relecture
• Anglais courant (oral et écrit) avec un très bon niveau en français et/ou néerlandais
• Excellentes compétences administratives, capacité à gérer des activités complexes et à gérer plusieurs tâches en parallèle
• Grand sens de l’organisation, précision et rigueur, capacité à gérer et respecter les priorités
• Très bonnes capacités de communication et cela avec tous niveaux d’interlocuteurs
• Grand sens de la discrétion et de la confidentialité, capacité à traiter des informations très sensibles et à gérer des contacts externes avec professionnalisme, tact et persistance
• Une personnalité positive, enjouée, équilibrée et mature. Une bonne capacité à gérer le stress et un grand sens du service client

Offre :

• Un contrat à durée indéterminée
• Possibilité de travailler à 80 ou 90%
• Horaires flexibles et possibilité de travailler de la maison 1 jour/semaine
• Un salaire compétitif assorti d’avantages extra-légaux incluant tickets restaurant, assurances groupe et hospitalisation et bonus annuel
• L’opportunité de travailler dans un environnement stable et agréable, où un véritable esprit d’ouverture prévaut
• Date de commencement: dès que possible!

Merci d’adresser votre candidature à Agnès Guilloux (agnes@care4youconsult.com), Partner au sein du cabinet de recrutement Care4You.  Toutes les candidatures seront traitées avec la plus grande discrétion.  Pour plus de renseignements, n’hésitez pas à nous contacter par téléphone!

 

Our client is a world leader in HR consulting. They have more than 50 offices around the globe.  The Brussels office was opened several decades ago and is today a leading firm on the Belgian market. Their exclusive offices are located in the centre of Brussels and are therefore accessible by public transport.  They are currently recruiting a Management/Executive Assistant.

Scope of the role:

Working both at national and at international level, the successful candidate will provide day-to-day support to the activities of a high- level Consultant.

This Management/Executive Assistant will have the following responsibilities:

• Managing the consultant’s agenda: this will include client meetings in Belgium and abroad, telephone meetings, videoconferences and internal meetings
• Preparing and distributing important confidential documents such as client proposals, progress reports, etc.
• Following up and carefully keeping track of all ongoing files handled by the consultant
• Co-ordinating all practical details related to client, consultant and third part arrangements such as meetings, travelling, lodging, etc.
• Preparing the monthly expense reports and following-up with the project invoices
• Updating databases and internal systems
• Scanning, copying, filing documents

Experience and Qualifications Required for the position:

• A minimum of 2-3 years’ experience as Management/Executive assistant supporting Senior Executives in a complex and international environment
• Excellent word processing (Microsoft Word) and proofreading skills
• Fluency in English (spoken and written) with a very good level in Dutch and/or French
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent contract
• Possibility to work 80 or 90%
• Flexible working schedule + possibility to work from home during 1 day/week
• A competitive salary with a good package including luncheon vouchers, group and health insurance, annual bonus
• The opportunity to work in a stable and pleasant environment where open-mindedness and good atmosphere prevail
• Starting date: A.S.A.P.!

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

 

Notre client, une société à taille humaine réputée dans le secteur financier et localisée dans le centre ville de Bruxelles, est à la recherche d’un(e) Assistant(e) juridique/Paralégal dynamique pour rejoindre leur département Taxe et Juridique.

Objectif du poste:

Sous la supervision du Directeur Juridique, vous participerez activement à toutes les tâches en matière de droit des sociétés (convocation aux assemblées générales, préparation des documents nécessaires, etc.) et en matière de conformité au niveau fiscal et juridique.

Responsabilités:

Vous serez impliqué(e) dans les tâches suivantes:

• Droit des sociétés:
• préparer les conventions pour les comités de direction et les réunions d’actionnaires
• organiser les comités de direction et les documents nécessaires
• préparer les comptes rendus de ces réunions
• être en contact avec les actionnaires et les membres du comité de direction
• mettre à jour les listes d’actionnaires et faire le suivi avec les banques dépositaires
• préparer les publications légales
• préparer le rapport annuel
• classer tous les documents juridiques

• Gestion de la bibliothèque et des savoirs:
• veille juridique: faire en sorte que le département juridique soit en permanence en possession des dernières informations en matière juridique et fiscale
• organiser, classer et mettre à jour la base de données légale et fiscale (jurisprudence, dossiers, doctrine juridique, etc.)

• Soutien administratif général au département taxe et juridique:
• assister dans les tâches de conformité (fiscale, juridique, en matière de régulation, de transparence, etc.)
• relecture de mémos juridiques, de compte rendus et de rapports
• gestion de l’agenda du département, organisation de réunions et préparation des voyages
• préparer et participer à la réunion hebdomadaire du département
• classer toutes les notes et documents papier et électronique (e-mail, comptes rendus, documents de conformité, documents liés aux transactions, etc.)
• préparer et finaliser les présentations PowerPoint ainsi que les documents Word et Excel

 

Profil:

• Bachelor en Droit et/ou environ 10 ans d’expérience pertinente dans un environnement “corporate” ou dans un cabinet d’avocats international de premier plan
• Anglais et français courants aussi bien à l’oral qu’à l’écrit, bonne connaissance du néerlandais
• Maîtrise de MS Office (Word, Excel, PowerPoint et Outlook)
• Bonne connaissance générale du monde des affaires (par exemple, connaissance des sociétés cotées et du détail de leurs actionnariat, structures juridiques, etc.)
• Excellentes capacités d’organisation, rigueur et souci du détail
• Excellentes capacités de communication, fiabilité et discrétion
• Très bon esprit d’équipe et attitude volontaire et positive
• Vous êtes toujours prêt(e) à apprendre et avez une bonne résistance au stress

Offre & informations pratiques:

• Contrat à durée indéterminée
• Salaire compétitif avec un package complet
• Date de commencement: dès que possible
• Localisation: centre ville de Bruxelles (accessible facilement en transport en commun)
• L’opportunité de rejoindre une société stable et reconnue, qui a la culture du respect, de l’esprit d’équipe, de la loyauté et de l’engagement pour la qualité et les résultats

Merci d’adresser votre candidature à Agnès Guilloux (agnes@care4youconsult.com), Partner au sein du cabinet de recrutement Care4You.  Toutes les candidatures seront traitées dans la plus grande discrétion.   N’hésitez pas à nous contacter par téléphone pour plus de renseignements!

Notre client est un acteur majeur de l’immobilier de bureaux. Ils sont présents dans plus de 60 pays et emploient +/- 100 personnes en Belgique. Leur bureau bruxellois est localisé dans le centre ville et est donc très facilement accessible en transport en commun. Ils sont aujourd’hui à la recherche d’un professionnel de la paie et de la gestion administrative du personnel pour travailler auprès du Manager RH pour la Belgique et le Luxembourg.

Objectif du poste

Effectuer la paie mensuelle de tous les salariés, gérer les tâches administratives diverses inhérentes au département RH, apporter un soutien au Manager RH sur différents projets du département

Description de fonction

• Gérer la paie mensuelle pour les bureaux belge (100 employés) et luxembourgeois (20 employés), en collaboration avec le secrétariat social
• Etre le point de contact des employés concernant les questions RH (répondre à leurs questions de législation sociale, sur les congés, vacances, allocations sociales, concernant les assurances, GSM de société, etc.)
• Etre responsable pour l’administration des dossiers du personnel, s’assurer qu’ils sont en permanence bien à jour
• Résoudre les problèmes liés à l’administration du personnel et collaborer avec le secrétariat social à ce sujet
• Mettre à jour et gérer les bases de données internes
• Préparer les livrets d’accueil pour les nouveaux employés
• Recrutement: créer et mettre à jour les descriptions de poste dans le système interne, enregistrer les CV, organiser les rendez-vous avec les candidats, etc.
• Finance: vérifier et assigner toutes les factures du département RH, aider le Manager RH à collecter les données financières en vue du reporting interne
• Tâches et projets ad-hoc: mettre à jour les organigrammes, organiser les sessions de formation, participer à l’implantation de nouveaux systèmes et/ou bases de données, etc.

Profil

• Vous êtes idéalement titulaire d’un Bachelor en Ressources Humaines, Psychologie, Paie ou dans tout autre domaine pertinent
• Vous avez 2-4 ans d’expérience réussie dans le domaine de la gestion du personnel et/ou de la paye
• Vous maitrisez parfaitement le néerlandais et l’anglais (aussi bien à l’oral qu’à l’écrit). Une bonne connaissance du français est un atout important
• Une bonne connaissance de la législation sociale belge et de la paie sont nécessaires
• Vous travaillez en profondeur, avec le souci du détail et avec le but d’atteindre les objectifs fixés
• Vous avez un certain esprit critique lorsqu’il s’agit d’évaluer et de revoir les procédures et méthodes de travail habituelles
• Vous avez de très bonnes capacités d’organisation qui vous permettent d’être multitâche et d’établir les priorités
• Vous aimez travailler en équipe mais êtes également capable de travailler de façon autonome et de prendre des initiatives
• Vous avez à coeur d’offrir un service de très grande qualité et êtes très discret(ète)
• Et par dessus tout, vous avez une personnalité ouverte et positive !

Offre

• Un contrat à durée indéterminée
• Date de commencement: dès que possible
• Un salaire compétitif
• Des avantages extralégaux incluant: des tickets restaurant, des assurances groupe et hospitalisation, un bonus discrétionnaire et un ordinateur portable de société
• Accessibilité: la société est localisée dans le centre de Bruxelles et est donc facilement accessible par métro ou train
• L’opportunité de travailler dans un environnement international, positif et stimulant où vous pourrez développer vos connaissances!

Merci d’adresser votre candidature à Agnès Guilloux (agnes@care4youconsult.com), Partner au sein du cabinet de recrutement Care4You.  Toutes les candidatures seront traitées avec la plus grande discrétion.  Pour plus de renseignements, n’hésitez pas à nous contacter par téléphone!

Our client, a well-established Investment Company located in the City Centre of Brussels, is looking for dynamic in-house Paralegal/Legal Assistant who will join their Tax & Legal Department.

Purpose of the role:

You will actively participate in the corporate housekeeping and tax and legal compliance of the company, the management of the tax and legal database and the support of the Tax and Legal Department under the direct supervision of the General Counsel.

Responsibilities:

You will be involved in the following tasks:

Corporate housekeeping of the company and its subsidiaries:

• preparing convening notices to the board and shareholders’ meetings
• organising board meetings and preparing board packs
• drafting minutes of the board and shareholders’ meetings ;
• liaising with shareholders’ and board members ;µ
• updating shareholders’ registers and liaising with depositary bank ;
• performing legal publications :
• preparation of the annual report ;
• electronic and paper filing of corporate housekeeping documentation.

Knowledge management:

• keeping tax and legal department up to date on tax and legal developments ;
• organising, filing and updating the legal and tax database (precedents , seminars, legal doctrine and case law).

General administrative support to the Tax & Legal Department :

• assistance on compliance (tax, financial, regulatory, transparency, etc.) ;
• proofreading of legal memos, minutes and reports ;
• managing tax and legal department’s calendar, organising meetings and making travel arrangements ;
• attending and preparing the weekly meeting of the tax and legal team ;
• electronic and paper filing of notes, emails, minutes, transaction and compliance documents ;
• preparing and finalising PowerPoint presentations, Word and Excel documents.

Attributes required:

• Bachelor degree in Law and/or about 10 years of relevant experience in a corporate environment or in a leading international law firm;
• Fluent in English and French (written and oral), good knowledge of Dutch;
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook);
• Good general business knowledge (e.g. knowledge of listed companies and their regulatory environment);
• Excellent organisational skills, rigorous and detail minded ;
• Strong communication skills, reliable and discrete person ;
• Team player with a “can do”-attitude ;
• Eager to learn, stress-resistant.

Offer & practical information:

• Permanent contract (CDI)
• Competitive salary with full benefits package
• Starting date: asap
• Work location: City Centre of Brussels (easy access with public transport)
• Opportunity to join a very renowned and stable company which values respect, loyalty, commitment to high-quality results and a good team spirit.

Thank you for sending your application to Elke Wellens, Partner at Care4You (elke@care4youconsult.com).  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!