Our client is a high profile, human-sized organisation (+/- 12 secretariat staff + 35 networked academics from various universities in Europe + 60 member organisations) providing expert advice in the form of reports and organising events in the field of regulation. Their members include many global companies, national regulatory authorities and reputable universities. Their offices are located close to the Bois de la Cambre/Ter Kameren and are accessible by public transport. They are today recruiting an Administrative Assistant to support the teams in the think tank secretariat.
Job description:
Project Administration (50% of time)
- Responsible for the administrative work of the project management teams
- Diary management, organising project meetings
- Handling the coordination with projects’ participants: i.e. academics who complete projects, sponsoring corporate members, regulators, and other stakeholders, including EU and national policy makers
- Preparing, editing and filing project documents, contracts, etc.
- Organising project meetings, booking dates, liaising with participants and speakers, etc.
Database management
- Maintaining a clean and updated stakeholder database: inputting new members, staff, contacts, updating addresses and contacts details, etc.
- Liaising with other secretariat colleagues and academic staff for the updating of the database
Other general management
- Assisting in various administration tasks
- Assistance in organisation of (online, hybrid and physical) high-profile, private and public events (incl. liaising with speakers and participants, registration, logistics, etc.)
Profile:
- The ideal candidate holds a relevant bachelor (Office Management, Languages, Communication, etc.)
- You are perfectly fluent In English orally and in writing (C1 minimum). A knowledge of another EU language is an asset
- You have at least 3 years’ experience in a similar role
- You master the MS Office suite, visio-conference systems and have experience working with a CRM
- You have very good communication and interpersonal skills and a proven ability to deal with a wide variety of stakeholders, often at senior level
- You have a strong eye for detail and very good organisational, time management and solution-seeking skills
- You are dynamic, structured, flexible, reliable and stress resistant
- You are a team player who enjoys working as part of a small team
- You can work independently as well as cross functionally
- You are fast thinking and can see the big picture
- You apply common sense and seek to offer the best possible service
- You are genuinely internationally minded and enjoy working with people from different cultures
Offer:
- A permanent and full-time contract
- Starting date: A.S.A.P.
- A competitive salary and comprehensive benefits package including luncheon vouchers, health insurance, etc.
- Working hours: 38h00/week
- A unique opportunity in a quality oriented and intellectually stimulating environment in very nice offices!
To apply for this job email your details to agnes@care4youconsult.com