Communications Coordinator for an International Association

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office gather +/- 30 staff and is located in the heart of the city (easy access via public transport). They are today expanding and are looking for a diligent Communications Coordinator to work as part of their closely knit Communications Team.

Purpose of the role

To provide support to the communications team, working closely with team members and assisting on a broad variety of communications-related tasks. 

Job description

• Working with Communications Managers to execute communications-related tasks in view of promoting virtual and in-person events and partnerships
• Cooperating with the teams active in networking and relationship building with the organisation’s member groups
• Communicating key messages to the scientific community
• Assisting in the use and management of social media platforms (Instagram, Facebook Twitter, Linked In, etc.) by drafting, scheduling, posting content, tracking and analysing analytics, developing ways to improve the organisation’s public visibility and increasing the number of followers and supporters
• Using the latest communications technologies
• Creating and/or managing a service provider to create and maintain the organisation’s graphics and materials, including info graphics, social media graphics, invitations, special campaigns, events signage, tax attestations, greeting cards, newsletters, brochures, factsheets, background briefs, PowerPoint presentations, templates and reports
• Managing the image/graphic acquisition and files for the staff to use
• Helping to upgrade and maintain the existing website using tools such as WordPress
• Supporting web content creation, posting and page design (in Dutch, English and French)
• Assisting in press and public relation campaigns, e.g. researching/drafting press releases, managing media lists and contact databases, conducting media monitoring using related tools
• Assisting in promoting and achieving a consistent style and messaging throughout internal and external communications
• Drafting and proofreading various documents (for publication, annual report, website and social media content)
• Acting as SPOC for designers, printers, translators and other service providers
• Assisting in a variety of administrative tasks using several tools, including CRM and fundraising platform
• Watching trends in new communications tools and learning/using them when needed to keep communications dynamic and relevant
• Participating in the organisation’s events

Profile

• You hold a Bachelor in Communications, Marketing or equivalent
• You have at least 2 years relevant experience and/or traineeships
• You are a “tech-savvy” and particularly at ease with digital communication in general and social media in particular
• You have outstanding spoken and written Dutch and English and a very good level of French
• You are very comfortable with a wide variety of technical and creative software packages and are eager to learn new ones (CRM, iRaiser, Adobe Creative Cloud, Hootsuite, Canva, Mailchimp, Cision, etc.)
• You are flexible, well organised and problem-solving oriented
• You operate well within a diverse team but you also are autonomous
• You have a strong sense of responsibility and ethics
• You have a real eye for detail,
• And, last but not least, you are a positive and enthusiastic individual who wants to contribute to the success of a key international player in the field of medical research

Offer

• A permanent and full time contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco vouchers (€ 250/year), health insurance, pension scheme, full reimbursement of transport costs, cell phone, laptop, 26 holiday days
• Working hours: 38h00/week, regular hours
• Location: the offices are located in the centre of Brussels and are very accessible by public transport (metro/tram)
• The opportunity to work in a stimulating environment and for an organisation, which genuinely makes a difference!