Our client is a world leader in executive recruiting and management consulting. They have more than 60 offices around the globe. The Brussels office (+/- 30 people) was opened several decades ago and covers both Belgium and Luxembourg. Their exclusive offices are located in the centre of Brussels and are therefore accessible by public transport. They are currently recruiting a talented Executive Assistant who will support 2 Consultants.
Scope of the role:
Working both at national and at international level, the successful candidate will provide administrative, logistical & organisational support to the day-to-day activities of 2 Consultants who are active in various sectors (financial services, tech, consumer goods, health).
Tasks & responsibilities:
- Managing the consultants’ agendas: this will include client meetings, candidate interviews (both in Belgium and abroad), conference calls, videoconferences and internal meetings
- Contributing to, preparing, reviewing and distributing important confidential documents such as client proposals, role specifications, candidate reports, progress reports, references, etc.
- Following up and carefully keeping track of all ongoing assignments handled by the consultants; anticipating needs and actions; contributing to the quality and smooth running of each project
- Coordinating all practical details related to client, consultant and candidate arrangements such as meetings, travelling (domestic and international), lodging, etc.
- Maintaining excellent relationships with (worldwide) firm members, clients, prospects and candidates in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
- Updating the in-house candidate and client management database
- Preparing PowerPoint presentations for marketing and client purposes
- Following-up on project invoices and expense reports in collaboration with Finance Team
- Collaborating with other assistants on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and/or work procedures, etc.
Profile requirements:
- You have minimum 3-4 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a strong asset
- Excellent word processing (Microsoft Word) and proofreading skills
- Fluency in English and French (spoken and written) with a very good level in Dutch
- Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
- Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
- Strong communication skills and a talent for interacting with stakeholders of all levels
- A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
- A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation
Offer:
- Permanent and full-time contract
- Flexible working schedule + possibility to work from home during 2 days/week
- A competitive salary with a good package including luncheon vouchers, group and health insurance, annual bonus
- The opportunity to work in a very stable, professional and pleasant environment where open-mindedness and good atmosphere prevail
- Starting date: as soon as possible
To apply for this job email your details to elke@care4youconsult.com