Executive Assistant to the General Director

Our client is a high profile, human-sized company in the service sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work alongside 2 Senior Executive Assistants.

 Purpose of the job:

To reinforce the existing team of Executive Assistants and to provide first class support to the General Manager.

Job description:

• diary management (using Outlook)
• organising meetings and business trips (mostly in Europe)
• organising business lunches
• organising the planning of the chauffeur
• filing, scanning, copying various documents
• preparing various files
• typing documents using Word
• handling incoming phone calls
• handling the incoming and outgoing mail
• having all sorts of contacts, both internal and external
• liaising with the other departments, forwarding them documents

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• Excellent level of French and English (spoken and written)
• You are perfectly presented (corporate presentation)
• You possess very good skills on MS Office
• You possess at least 3 years experience in a secretarial position, ideally acquired in professional services (management consulting, international law firms)
• You are extremely precise, rigorous, dynamic, organised, with a genuine eye for detail
• You are stress resistant and reliable
• You are resilient (the diary of the Director changes constantly and meetings need to be booked, cancelled, re-booked, etc.)
• You are a very good team player (as you will be working as part of team of 3) and have good interpersonal and communication skills
• You also are very diplomatic and discrete
• You are flexible (the Secretariat is open between 8.30 am and 7.00 pm so the 3 Assistants have to organise themselves in order to ensure this time schedule)

Offer:

• A permanent contract
• Starting date: as soon as possible!
• A very competitive salary and comprehensive benefits package including luncheon vouchers, a comprehensive health and group insurances, etc.
• Working hours: 37h30/week to be organised between 8.30 am and 7.00 pm together with the other Assistants. Some overtime, until 7.30 pm, will occur
• Location: the company is located in the heart of Brussels and is therefore very easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels!
• This is the ideal opportunity for an ambitious individual seeking to gain experience as a high-level Assistant in one of the most prestigious environments in Brussels!