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Care4You: HR consulting, recruitment and selection of administrative and middle management profiles, Brussels area, Belgium

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Personal/Team Assistant – German native or equivalent

9 January 2023 by elke

  • 1040 Brussels
  • Posted 4 weeks ago

Our client is a small, international law firm located in central Brussels. They are currently recruiting a diligent assistant to assist 1 or 2  lawyers.

Job description:

  • Acting as a first point of contact for internal and external parties: dealing with correspondence and phone calls
  • Managing diaries (Outlook-agenda) and organising meetings and appointments, often controlling access to the manager/executive/lawyer
  • Booking and arranging travel, transport and accommodation
  • Organising events and conferences
  • Reminding the manager/executive/lawyer of important tasks and deadlines (deadline management)
  • Typing, compiling and preparing reports, presentations and correspondence (emails, letters)
  • Handling transcriptions
  • Proofreading technical, often complex legal texts (requires a high level of linguistic skills, especially in German)
  • Managing databases (CRM) and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Miscellaneous tasks to support their lawyer(s), the whole Brussels team and making sure that the procedures in the office are running smoothly
  • Future evolution possibilities in the role: assisting/backing up the Office Manager with some HR-related & accounting duties

Profile:

  • The ideal candidate holds a Bachelor in Office Management or Languages
  • You have a perfect level in German (both oral and written) and a fluent level in English (also both oral and written). Knowledge of French and/or Dutch can be a strong asset.
  • You ideally possess 2-5 years of experience in a similar role and ideally in a similar environment
  • You are computer literate and possess advanced skills in MS Office
  • You are extremely precise and rigorous, with a genuine eye for detail
  • You are highly organised and able to set priorities
  • You are proactive & solution oriented and you always apply common sense
  • You are a good team player and have good interpersonal, communication and diplomatic skills
  • You are flexible and very much enjoy working in a small team

Offer:

  • A 1-year contract
  • Starting date: as soon as possible!
  • A competitive salary with some extra-legal benefits
  • Extensive training during the onboarding period
  • Homeworking possibilities: 1 -2 days per week
  • Holidays: 32 days per year
  • International working environment, very friendly team to work in!

To apply for this job email your details to elke@care4youconsult.com

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