Personal/Team Assistant – German native or equivalent

Our client is a small, international law firm located in central Brussels. They are currently recruiting a diligent assistant to assist 1 or 2  lawyers.

Job description:

• Acting as a first point of contact for internal and external parties: dealing with correspondence and phone calls
• Managing diaries (Outlook-agenda) and organising meetings and appointments, often controlling access to the manager/executive/lawyer
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive/lawyer of important tasks and deadlines (deadline management)
• Typing, compiling and preparing reports, presentations and correspondence (emails, letters)
• Handling transcriptions
• Proofreading technical, often complex legal texts (requires a high level of linguistic skills, especially in German)
• Managing databases (CRM) and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their lawyer(s), the whole Brussels team and making sure that the procedures in the office are running smoothly
• Future evolution possibilities in the role: assisting/backing up the Office Manager with some HR-related & accounting duties

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You have a perfect level in German (both oral and written) and a fluent level in English (also both oral and written). Knowledge of French and/or Dutch can be a strong asset.
• You ideally possess 2-5 years of experience in a similar role and ideally in a similar environment
• You are computer literate and possess advanced skills in MS Office
• You are extremely precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set priorities
• You are proactive & solution oriented and you always apply common sense
• You are a good team player and have good interpersonal, communication and diplomatic skills
• You are flexible and very much enjoy working in a small team

Offer:

• A permanent contract
• Starting date: as soon as possible!
• A competitive salary with some extra-legal benefits
• Extensive training during the onboarding period
• Homeworking possibilities: 1 -2 days per week
• Holidays: 32 days per year
• International working environment, very friendly team to work in!