Receptionist/Administrative Assistant

Our client is a leading global Executive Search Firm.    Their Belgian offices (+/- 20 people) are located in central Brussels and are therefore very accessible by public transport.  They are currently recruiting a diligent Receptionist/Administrative Assistant.

Job description:

Your tasks and responsibilities will include:

• Answering, screening and forwarding incoming phone calls while providing basic information
• Serving visitors by greeting, welcoming, directing to a meeting room and announcing them appropriately
• Booking conference rooms and ensuring all relevant equipment, material and refreshments are provided
• Preparing the meeting rooms (including IT/audio-visual equipment, setting up Skype/ Facetime/video conference meetings if necessary)
• Ordering and coordinating lunches & catering
• Ordering kitchen supplies for the office & the meeting rooms
• Ordering taxis and express courier
• Receiving, sorting and distributing daily mail/newspapers/deliveries/couriers
• Manage smooth functioning of office environment (e.g. changing water tanks, filling copier, changing cartridges, etc.)
• Updating internal telephone list
• Performing other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
• Making sure the reception and client area are constantly professional looking
• Supporting the projects teams by creating and updating candidates and client profiles in the CRM/Database
• Supporting/backing up the Personal Assistants on administrative tasks (agenda management, meeting and travel arrangements) – if and when necessary
• Answering applicants by email
• Offering support with the sending of mailings and the follow-up of invitations for marketing events
• Assisting with the organisation of client or staff events

Profile:

• You are fluent in Dutch, English and French
• You possess ideally already 1-4 years of experience (or more) in a similar role – preferably in a similar environment (service sector)
• You are able to represent the company in a professional way, you can communicate & interact effectively with different stakeholders (candidates, clients, suppliers, internal staff)
• You are able to maintain confidential information and you have the ability to field phone calls with enthusiasm, professionalism, tact, common sense and persistency
• You show an absolute drive towards professionalism & client satisfaction
• You are organised and rigorous, you work with a genuine eye for detail
• You are proactive & solution oriented
• You are a good team player and you have a flexible attitude

Offer:

• A permanent and full-time contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package
• Possibility to evolve over time towards an Executive Assistant/Project Coordinator role !
• International and very dynamic working environment with room for initiative
• The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels!