Our client is a privately-owned company and a world leader in its sector. With their innovative products and approach, they have been serving clients for over 100 years in more than 60 countries across Europe, the Middle East and Africa. For their headquarters in Zaventem, they are currently recruiting a diligent Management Assistant.
Job description:
As a Management Assistant you will be assisting the CFO and a Vice President in their daily activities:
- proactive management of complex diaries
- coordination of international travels (including via applications, multi-mode arrangements, detailed travel itineraries and travel expenses)
- organisation of management meetings and events in various locations across Europe (including full logistics)
- organisation of conference calls/videoconferences
- preparation of presentations, including data collection and integration
- general office administration: screening telephone calls, following-up on emails, filing relevant documents, preparing meeting rooms, preparing and following-up on purchase orders & invoices, scanning/photocopying/binding documents, etc.
- liaising with high-profile internal & external parties (members of top management, clients, vendors, …)
- back-up for the Personal Assistant of the CEO
- back-up for another Management Assistant who is the dedicated assistant of 2 other VPs
Profile:
- The ideal candidate holds – at least – a Bachelor’s Degree in Office Management, Languages, Marketing, …
- You have excellent oral and written skills in English. Any other European language would be an asset (German, French, Dutch, Eastern European languages, …)
- You possess minimum 2-5 years of experience in a similar role and ideally in an international corporate environment
- You have experience working for multiple top-level business managers
- You are computer literate and possess advanced skills in MS Office & other software (Word, Excel, PowerPoint, Outlook, SAP)
- You are precise and rigorous, with a genuine eye for detail
- You are highly organised and able to set clear priorities
- You are a strong problem solver with a can-do mindset looking for continuous improvement
- You are proactive and you easily take ownership over your work, you are able to complete tasks with limited input/supervision
- You are able to communicate and work well with stakeholders at all levels in the organisation
- You are a team player but you are also able to work autonomously
- You are flexible (occasional overtime) and eager to learn & grow in this role
Offer:
- A permanent contract
- Starting date: as soon as possible!
- Working hours: full-time contract, 38.5h/week
- A very competitive salary and comprehensive benefits package (luncheon vouchers, health and group insurance, travel allowance, 20 + 6 holidays)
- International and very dynamic working environment with room for initiative & personal growth
- Location: offices are situated in Zaventem so ideally you are able to commute to the offices by own car