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Care4You: HR consulting, recruitment and selection of administrative and middle management profiles, Brussels area, Belgium

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Management Assistant for market leader in Zaventem – JOB FILLED!

13 August 2018 by Elke Wellens

Our client is a privately-owned company and a world leader in its sector.  With their innovative products and approach, they have been serving clients for over 100 years in more than 60 countries across Europe, the Middle East and Africa.  For their headquarters in Zaventem, they are currently recruiting a diligent Management Assistant.

Job description:

As a Management Assistant you will be assisting the CFO and a Vice President in their daily activities:

  • proactive management of complex diaries
  • coordination of international travels (including via applications, multi-mode arrangements, detailed travel itineraries and travel expenses)
  • organisation of management meetings and events in various locations across Europe (including full logistics)
  • organisation of conference calls/videoconferences
  • preparation of presentations, including data collection and integration
  • general office administration: screening telephone calls, following-up on emails, filing relevant documents, preparing meeting rooms, preparing and following-up on purchase orders & invoices, scanning/photocopying/binding documents, etc.
  • liaising with high-profile internal & external parties (members of top management, clients, vendors, …)
  • back-up for the Personal Assistant of the CEO
  • back-up for another Management Assistant who is the dedicated assistant of 2 other VPs

Profile:

  • The ideal candidate holds – at least – a Bachelor’s Degree in Office Management, Languages, Marketing, …
  • You have excellent oral and written skills in English. Any other European language would be an asset (German, French, Dutch, Eastern European languages, …)
  • You possess minimum 2-5 years of experience in a similar role and ideally in an international corporate environment
  • You have experience working for multiple top-level business managers
  • You are computer literate and possess advanced skills in MS Office & other software (Word, Excel, PowerPoint, Outlook, SAP)
  • You are precise and rigorous, with a genuine eye for detail
  • You are highly organised and able to set clear priorities
  • You are a strong problem solver with a can-do mindset looking for continuous improvement
  • You are proactive and you easily take ownership over your work, you are able to complete tasks with limited input/supervision
  • You are able to communicate and work well with stakeholders at all levels in the organisation
  • You are a team player but you are also able to work autonomously
  • You are flexible (occasional overtime) and eager to learn & grow in this role

Offer:

  • A permanent contract
  • Starting date: as soon as possible!
  • Working hours: full-time contract, 38.5h/week
  • A very competitive salary and comprehensive benefits package (luncheon vouchers, health and group insurance, travel allowance, 20 + 6 holidays)
  • International and very dynamic working environment with room for initiative & personal growth
  • Location: offices are situated in Zaventem so ideally you are able to commute to the offices by own car

Office Manager for real estate boutique

20 July 2018 by Elke Wellens

Our client is a young real estate company specialised in project development.  They only started 4 years ago but the company is rapidly growing.  They are today looking to recruit a diligent Office Manager to join their Brussels team (+/- 10 people) in 1050 Brussels.

Purpose of the job

As an Office Manager, you are of vital importance to the optimal functioning of the team and your role will be multifaceted.  You will act as a Personal Assistant to the Managing Directors, you will handle all the administration related to the building and the office material & equipment, you will support the Finance Director in the accounting process and you will also be involved in marketing tasks & events organisation.

Job description

  • Coordinating agendas and reservations for the Managing Directors
  • Updating contact lists
  • Ensuring the smooth running of the office: ordering new office & kitchen supplies, liaising with suppliers, handling issues related to the office equipment & machinery/technical interventions/maintenance, making sure the reception & client area are constantly professional looking, etc.
  • Assisting the Finance Director in the accounting process, e.g. preparing expense reports, scanning & filing invoices, etc.
  • Preparing internal & external client meetings including welcoming visitors, arranging for transportation when necessary, making restaurant reservations, taking care of travel arrangements, etc.
  • Preparing PowerPoint presentations & reports
  • Updating and managing internal databases
  • Offering marketing & communication support, e.g. managing the communications regarding the company and the ongoing projects on social media, carrying out market studies including a competitor’s analysis, preparing client mailings, organising company events, etc.
  • General administrative duties: managing & updating internal templates, translating documents, preparing correspondence, filing & archiving relevant documents, etc.
  • Any other assigned administrative project as requested by the team

Profile                                                         

  • You ideally hold a Bachelor’s Degree in Office Management, Management Assistant, Languages, Marketing, Communication or in any related field
  • You have 5 years of relevant experience in a support role (Management Assistant, Commercial Assistant, Office Manager, …)
  • You have excellent verbal & written skills in French and English, a good working knowledge of Dutch could be a strong asset
  • You have a very good command of the MS Office package (Word, Excel, PowerPoint, Outlook) and you enjoy learning new software/applications
  • You work thoroughly with an eye for detail and with a focus on the results to achieve
  • You have a service-oriented and proactive attitude which leads to a high client satisfaction internally & externally
  • You have excellent organisational skills which enable you to multi-task and to prioritise efficiently
  • You enjoy working in team but are also able to work autonomously and take initiatives
  • You enjoy working in a fast-past environment and you can be creative/resourceful when necessary
  • You have a positive and friendly personality

Offer

  • A permanent contract
  • Starting date: as soon as possible
  • A competitive salary
  • Fringe benefits including luncheon vouchers, group insurance and a mobile phone
  • Access:  the company is located in 1050 Brussels and is accessible by train & tram/bus
  • The opportunity to work in a dynamic and fast-growing company where you will be encouraged to take ownership of your job and show initiative!

Receptionist & Office Assistant (11am-7.30pm) – JOB FILLED!

17 July 2018 by Elke Wellens

Our client is an international law firm with numerous offices worldwide. Their Brussels office is located in the city centre of Brussels and is therefore very accessible by public transport (Louise area). Their human-sized and easy-going team is looking for a shiny personality to handle their reception and to help out with administrative duties.

Purpose of the job

The receptionist/office assistant is the first contact with all visitors, whether guests or vendors.  The person will be in charge of covering the reception, answering the telephone and welcoming guests to the public area.  Their role will also be to provide ad-hoc assistance to the Office Manager, to the Management Assistants and to the Attorneys.

Job description:

  • Serving guests by greeting, welcoming, directing and announcing them in a smart and elegant manner
  • Announcing by email the arrival of clients and guests, keeping the registry of visitors up to date
  • Answering, screening and forwarding the incoming phone calls, taking accurate messages to be sent by email in a timely manner
  • Receiving, monitoring and distributing daily incoming information in a timely manner (post, couriers, deliveries, hand-delivered packages, office supplies/stationery orders)
  • Keeping orderly visual of the reception lounge (waiting area), meeting rooms and kitchens
  • Daily tasks: consult the Reception Outlook agenda for the planning of the next day (meetings, visitors, deliveries), refill paper of printers & copiers, turn off electrical devices (coffee machines, copiers, heaters & lights), refill meeting room and kitchen supplies, visual tour of the reception lounge, meeting rooms and stationery room, making sure the reception and client area are constantly professional looking
  • Preparing meeting rooms and visitor room (ensuring light, notepads, pens and refreshments are provided)
  • Ordering lunches for meetings, take care of the preparations to serve the lunches in the meeting rooms, tidying the meeting rooms after the meetings and reset the rooms for new meetings
  • Sending emails or making phone calls for catering orders or book restaurants, ordering taxis
  • Going to post office for registered mails, occasional errands or pick up of documents to the European Commission or other places
  • Printing, encoding simple documents in Excel or Word sheets, scanning of documents
  • Assisting with hotel and travel arrangements
  • Operating multi-line telephone systems and office equipment (computers, printers, scanners, copiers and videoconferencing equipment (with help of tutorials and remote IT help desk team)
  • Working closely with the day Receptionist / Office Assistant, ensuring an efficient transfer and communication with the office Assistants, providing cover in case of absence
  • Providing administrative support to Office Manager (planning, monitoring the incoming suppliers visits, checking vendor invoices related to the Reception activity, simple accounting tasks, contributing to the organization of clients or staff events)

Profile:

  • Excellent command of English (oral + written), a very good working knowledge of French. Dutch and Russian are a plus.
  • Minimum 2 years of Reception and administrative experience, preferably in an international Law Firm, EU institution or organisation or hospitality sector
  • Good knowledge of Microsoft Office (Outlook, Word, Excel)
  • Excellent presentation, professional appearance and polite attitude, good elocution
  • Excellent interpersonal and customer service skills to communicate with senior level Attorneys, Clients, Staff, suppliers and others visitors
  • Highly organised & punctual, able to set priorities and multitask assignments, excellent attention to detail
  • Resourceful and positive attitude, ability to adapt to different situations and personalities and apply common sense
  • Respect for confidentiality and discretion
  • Stable and diplomatic personality, good listener
  • Ability to be proactive & solution oriented
  • Ability to work efficiently in a small team

Offer:

  • A permanent contract
  • Starting date: as soon as possible!
  • Working hours: 11am-7.30pm (Monday to Thursday), 10.30am-7pm (Fridays)
  • A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), health insurance, 100% reimbursement of transport costs, 23 holiday days
  • International and very dynamic working environment with room for initiative & personal growth.
  • A varied position within a closely-knit team where a very good atmosphere prevails, especially between the lawyers and the support departments
  • The opportunity to work in a quality oriented, corporate environment in very nice and offices in the centre of Brussels!

Receptionist for international environment

11 June 2018 by Elke Wellens

Our client is a high-profile international law firm with more than 20 offices worldwide and an HQ in London. Their Belgian offices are located in central Brussels and are therefore very accessible by public transport.  They are currently recruiting a Receptionist who will be working in a team with 2 other receptionists.

Job description:

  • Answering, screening and forwarding incoming phone calls while providing basic information – if & when needed
  • Serving visitors by greeting, welcoming, directing and announcing them appropriately
  • Booking conference rooms and ensuring all relevant equipment, material and refreshments are provided
  • Preparing the meeting rooms (including IT/audio-visual equipment)
  • Ordering and coordinating catering if necessary
  • Ordering kitchen supplies for the meeting rooms
  • Ordering taxis and express courier
  • Managing travel booking
  • Checking invoices related to reception activity
  • Receiving, sorting and distributing daily mail/newspapers/deliveries/couriers
  • Updating internal telephone and weekly movement lists
  • Maintaining security by following procedures and controlling access (issuing security badges, managing stock and database)
  • Performing other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
  • Assisting with the organisation of clients or staff events
  • Making sure the reception and client area are constantly professional looking
  • Ensuring an efficient transfer and communication with the other receptionists. Providing cover in case of absence.

Profile:

  • You are fluent in Dutch, English and French
  • You possess ideally 2-5 years of experience in a similar role – preferably in a similar environment (service sector)
  • You are able to represent the company in a professional way (smart presentation)
  • You always show enthusiasm, you are dedicated & professional
  • You are service oriented and rigorous, you work with a genuine eye for detail
  • You are dynamic, highly organised and able to set priorities
  • You are proactive & solution oriented and you always apply common sense
  • You are a good team player and have good interpersonal, communication and diplomatic skills
  • You are flexible and extremely discrete

Offer:

  • A permanent contract
  • Starting date: as soon as possible!
  • Working hours: 37.5h/week, every day from 8am until 4.30pm (with a 1-hour break)
  • A competitive salary and comprehensive benefits package
  • International and very dynamic working environment with room for initiative & personal growth
  • The opportunity to work in a quality oriented, corporate environment in superb offices in the centre of Brussels!

Accountant for international law firm

8 May 2018 by Elke Wellens

Our client is an international law firm with 12 offices worldwide.  Their Belgian offices (+/- 35 people) are located in central Brussels and are therefore very accessible by public transport.  The Brussels office of this law firm has been growing rapidly and is looking to fill a new position for a full time accountant under a permanent contract.

Job description:

  • Managing the invoicing process: preparing and sending client invoices based on the timesheets of the legal professionals
  • Following-up on payments, bad debt chasing
  • Managing accounts payable
  • Preparing yearly budgets
  • Offering support during month-end and annual closures
  • General bookkeeping support
  • Dealing with various ad-hoc queries & administrative tasks
  • Working closely together with the Finance Team in the UK

Profile:

  • The ideal candidate holds a Bachelor in Accounting
  • You have between 4-7 years of experience in the same position in a law firm or consultancy business with demonstrated proficiency in the latest accounting standards
  • You are fluent in Dutch and English and you have an operational level in French
  • You are computer literate and possess advanced skills in MS Office (Outlook, Word, Excel, accounting software)
  • You are precise and rigorous, with a genuine eye for detail
  • You are highly organised and able to set priorities with strong analytical skills
  • You are proactive & solution oriented and you always apply common sense
  • You have strong interpersonal, communication and diplomatic skills
  • You have a flexible working approach and you always strive to exceed the expectations of clients

Offer:

  • A permanent contract
  • Starting date: as soon as possible
  • International and dynamic working environment with room for initiative & personal growth
  • You will have the opportunity to work in a quality oriented, exciting and collaborative corporate culture in superb offices in the centre of Brussels
  • Wellbeing, family and work life balance are key within this company!

Community Officer (French-German-English)

8 May 2018 by Agnès Guilloux

Our client is a well-established, international company active in the travel industry.  They are currently recruiting a diligent Community Officer to join their multilingual & multicultural team in Brussels (+/- 30 people).  Their offices are located in the centre of Brussels (easy to reach by train) and they employ +/- 100 people.

Job description

  • Handling queries on social media coming from international clients (Twitter, Facebook, Messenger) in accordance to the company’s commercial politics & ethical/quality standards (ISO 9001)
  • Managing the live chat
  • Acting as Moderator
  • Dispatching client feedback to the relevant services
  • Monitoring information on the company, including on social media
  • Managing the external social media pages of the company
  • Proposing, writing, dispatching and following up content
  • Community management
  • Managing the various company accounts using the appropriate communication style (corporate, professional, community, etc.)
  • Moderating the content published by internet users
  • Editing regular reports
  • Following up trends in order to suggest new contents and to influence the corporate communication
  • Reporting the information coming from partners according to their relevance
  • Following up the Sales Department’s sponsorship campaigns, suggesting to put a stop to them in case of bad buzz or incidents
  • Participating in the crisis communication unit is case of bad buzz
  • Assisting in the production of external content
  • Respecting and following up the editorial charter
  • Following up the innovative projects and trends in order to have an impact on the creation of new content
  • Managing the queries of an international clientele via phone, e-mail and regular mail
  • Managing files relating to service requests, complaints and information requests

Profile

  • You are a fluent in French, German and English. You also possess good written skills in these languages. A working knowledge of Dutch is a plus
  • You have a first relevant experience of +/- 2 years in a customer service/client department or in an advertising agency
  • You have a sound knowledge of social media (Twitter, Messenger, Facebook, etc.). For instance, you know the different sites/tools and how to use them, the appropriate language to use, the dangers when using them in your communication, etc.
  • You are computer literate, especially on MS Office 2010
  • You have strong oral & written communication skills: you are clear & articulate, you have a good elocution and you have strong writing skills
  • You possess good listening skills, you are able to show empathy towards your customers and you are very service, solution & quality minded
  • You are calm, analytical, dynamic and stress resistant
  • You have the ability to work autonomously but you are also genuinely team spirited with a cooperative approach
  • You are sales minded and you support change
  • You are eager to learn and grow
  • You are flexible in terms of working hours: working in shifts (7.30am-3.30pm and 12.30pm-8.30pm) and working during weekends (on average during 2 weekends/month) is not a problem for you

Offer

-Starting date: ASAP!

-A permanent, full-time contract

-A competitive salary with a very complete benefits package (including bonuses for working in shits/during weekends), luncheon vouchers, health and group insurance, benefits in kind, 39 holidays)

-The opportunity to work in a truly international & multicultural environment, in a company which is constantly evolving and within a fascinating sector!

Multilingual Customer Relations Officer for the tourism industry

2 May 2018 by Agnès Guilloux

Our client is a well-established, international company active in the tourism industry.  They are currently recruiting a diligent Customer Relations Officer to join their multilingual & multicultural team in Brussels (+/- 30 people).  Their offices are located in the centre of Brussels (easy to reach with public transport) and they employ +/- 100 people.

Job description

  • being the focal point of contact for customers in different countries: you reply promptly to their queries via phone/email/fax/letter in accordance to the company’s commercial politics & ethical/quality standards
  • ensuring that an efficient and prompt service is offered to clients
  • ensuring that files are handled in a timely manner
  • responding efficiently to all queries such as information requests, complaints, and providing them an appropriate solution
  • contact management and updating the database with the details of the complaints and the solutions offered
  • ensuring that the service offered complies with the ISO certification
  • handling the litigation files
  • managing the booking of additional services such as taxi reservations, booking of meeting rooms, etc. within the specified timeframe
  • participating in various working groups and in cross-department projects impacting the Customer Service department

Profile

  • You are a perfectly bilingual in French and German. You also possess a working knowledge of English and notions of Dutch
  • You hold a relevant Bachelor and have a first relevant experience of +/-1 year (in a customer service/client relations role, ideally B2C)
  • You are PC literate with a good knowledge of MS Office 2010, CRM and a phoning tool
  • You have strong oral & written communication skills: you are clear & articulate, you have a good elocution and you have strong writing skills
  • You possess good listening skills, you are able to show empathy towards your customers and you are very service & quality minded
  • You are calm and stress resistant, you feel at ease when talking with customers
  • You have the ability to work autonomously and to manage priorities but you are also genuinely team spirited
  • You have a positive and dynamic work attitude, with good analytical abilities
  • You are flexible in terms of working hours: working in shifts (7.30am-3.30pm and 12.30pm-8.30pm) and working during weekends (on average during 2 weekends/month) is not a problem for you

Offer

  • Starting date: asap!
  • A permanent, full-time contract
  • A competitive salary with a very complete benefits package (including bonuses for working in shits/during weekends), luncheon vouchers, health and group insurance, benefits in kind, 39 holidays)
  • The opportunity to work in a truly international & multicultural environment, in a company which is constantly evolving and within a fascinating sector!

All-round Assistant for General Services Department – JOB FILLED!

30 April 2018 by Elke Wellens

Our client is an investment company located in Brussels. They support strong ethical values such as team spirit, discretion, involvement and result orientation. They are currently recruiting a Receptionist/Office Assistant who will have reception and office management duties, the new recruit will also give a weekly support to the Facility Management Department and in the field of external communication. (S)he will also offer administrative support to various projects.

Job Description

 Reception/Office Management

  • Organisation of the reception (ensuring a daily coverage from 7.30am until 5.30pm, in shift) – in collaboration with the current receptionist
  • Optimisation of the reception (identifying, proposing, implementing & managing new services/procedures which could bring an added value to the company (dry cleaning, parcel deliveries, ironing service, etc.)
  • Welcoming visitors (including giving Wi-Fi codes, badges, etc.), handling incoming phone calls
  • Coordinating all the meeting rooms
  • Managing the video-conference system
  • Managing the archives (floor -3)
  • Managing/updating the list with the parking badges/telephone list
  • Handling incoming and outgoing mail (DHL, UPS, etc.), managing the Frama contract (stamping machine)
  • Managing the stock of business cards, office paper, stamps
  • Managing the sending of the annual report
  • Handling the petty cash of the reception
  • Coordinating internal events (catering, practical organisation, etc.)
  • Validating order/delivery forms

Support to the external communication

  • Steering the daily press review: identifying, together with the investment team and the Executive Committee, new themes to be covered in the daily press (sectors to follow, companies in which they have a specific interest, etc.) and communicating this information to the external communication agency the company works with, to make sure their research efforts are in line with the areas of interest of the company (these areas evolve constantly)
  • Handling specific researches following requests from the Investment Team and/or from the Executive Committee (e.g. information requests targeted on internet research regarding a specific sector/company/family, etc.)
  • Handling the various subscriptions of employees (to business journals, magazines, etc.)

Facility Management support

  • Receiving deliveries
  • Aligning daily ongoing tasks and future projects with the Facility Management Team (paintwork, problems with doors/security, etc.) and the performance/results expected from the suppliers (expected frequency of visits from AIB Vinçotte, window cleaning service, etc.), validating work forms/timesheets (e.g.: Espaces verts, Solucious, Bemac, etc.)

Project support

  • Offering administrative support to different ongoing projects (data input in new systems/tools, verifying data, etc.)
  • Organising internal trainings on new (IT) tools

Back-up

  • Administrative back-up of the Assistant to the Accounting & Consolidation Team
  • Administrative back-up of the Facility Manager

Profile:

  • You are bilingual French/English with a good working knowledge of Dutch
  • You hold ideally a Bachelor’s Degree in Office Management, Secretariat-Languages, …
  • You possess at least 5 years successful experience in a similar role. An experience in a similar environment is a significant plus (law firm, big 4 or financial sector)
  • You are computer literate (MS Office, Lotus Notes)
  • Personality: you are very discrete, precise and methodical, with a strong team spirit and a genuine sense of collaboration. You know how to anticipate deadlines and how to plan your work accordingly. You are comfortable in a formal yet family environment and you spontaneously communicate with courtesy and diplomacy. You are consensual and you always keep in mind the superior interests of the company, the solutions to be found and the objectives to be reached.

Offer & practicalities:

  • Starting date: ASAP!
  • Full time and permanent contract
  • Competitive salary
  • Fringe benefits: luncheon vouchers, group insurance, insurance (including hospitalisation, dental and ambulatory ) reimbursement of transport costs (100%)
  • Access: the company is located in central Brussels and is therefore easily accessible by public transport
  • Hours: 38h00/week. Occasional overtime will occur during the years
  • C.A.R.E. programme: personalised coaching by a Consultant of Care4You during the integration phase and in collaboration with the new employer

 

Management Assistant for leading Executive Search firm

17 April 2018 by Agnès Guilloux

Our client is a top-level Executive Search firm. It currently has several offices across Europe and Asia. The Brussels office is located in Ixelles/Elsene. Its dynamic team counts 10 people. In order to sustain their growth, they are currently looking for a Management Assistant to provide support 2 Consultants.

Job Description

  • Welcoming clients and candidates
  • Handling incoming phone calls and e-mails, filing, copying documents
  • Providing administrative support to the consultants: typing various documents (client offers, job descriptions, confidential reports, references), preparing PowerPoint presentations, translating documents, dealing with mailings (i.e. Xmas cards), etc.
  • Managing the very busy diaries of the Consultants
  • Organizing meetings and making business travel arrangements in Belgium and abroad
  • Managing the database (business cards, encoding new CVs, updating records, etc.)
  • Organizing business lunches
  • And more!

 Profile

  • Bachelor degree (or equivalent by experience) in Secretariat/Office Management or Languages
  • A minimum of 3 years experience in an Assistant position in a customer-driven and international environment
  • Fluent in English/Dutch with operational French
  • Proficient in Microsoft Office applications and familiar with the internet. IT minded
  • Excellent communication skills, team spirit and very good interpersonal skills
  • Well organized, structured, hands-on and able to set priorities, stress resistant
  • Service minded, resourceful and flexible
  • Sense of confidentiality
  • Good business presentation

Offer

  • A permanent contract
  • Full time or 4/5th (80%)
  • Starting date: A.S.A.P
  • A competitive salary with a benefits package including luncheon vouchers (€7,00), group insurance, pension plan, health insurance, yearly discretionary bonus
  • Location: Ixelles/Elsene, accessible by public transport
  • The opportunity to work in an international environment and in a small, closely-knitted and dynamic team

 

HR & Payroll Officer for innovative high-tech company

17 April 2018 by Elke Wellens

Our client is an international innovative research and development company, which is part of a renowned global company. It combines the benefits of a human-sized structure and of a large, stable corporation: flexibility, informal environment but also sophisticated processes and procedures and long term business strategies. Their Brussels office (120 staff), located in Ixelles/Elsene, mostly consists of mathematicians, engineers and researchers. During the past 2 years, they have experienced a significant growth and need to reinforce the HR team. They are therefore looking to recruit a diligent HR & Payroll Officer to team up with the HR Manager and with another HR Officer.

Purpose of the job

To be responsible for the payroll of 120 employees including expats. To be in charge of the whole personnel administration. To participate in the organisation of company events.

Job description

Payroll and payroll administration (60% of the time)

  • Ensuring a correct and timely payroll administration in compliance with social legislation
  • Encoding salary data into the system, checking and making corrections when needed
  • Ensuring and controlling correct payments
  • Managing leave and absences
  • Ensuring the correctness of data sent to the social secretariat (SD Worx)
  • Ordering, controlling and distributing Eco-cheques and meal vouchers
  • Managing the payroll of expat employees together with an external audit firm
  • To answer employees’ questions regarding their pay slips
  • Liaising with SDWorx on specific tax exemption matters regarding the Researchers/Scientists, providing the social secretariat with the necessary documents, investigating the files, checking that the criteria are met in order to benefit from the exemption, making tax exemption applications

Personnel Administration (25% of the time)

  • Being the point of contact for the employees regarding HR administration and social legislations matters
  • Following up employees’ files, registering/cancelling employees on the various insurance schemes, following up their files, handling questions about health and group insurances, etc.
  • Taking care of the administrative follow-up and communication regarding child benefits, educational leave, parental leave, child allowances, etc.
  • Being responsible for the administration of the employees’ files

Event organising (15% of the time)

  • Participating in the organisation company events
  • Organising events such as St Nicolas, Christmas dinners, teambuilding activities, etc.

Profile

  • You ideally hold a Bachelor or Master in Human Resources, Psychology or in any related field
  • You have 2-4 years of experience in a similar position and especially in payroll
  • You have a sound knowledge of applicable social legislation. An experience with expats is a plus
  • You are French or Dutch mother tongue with a working knowledge of the 2nd national language and are fluent in English (very good written skills as well). The 3 languages will be used daily and are all equally important for the role
  • Experience with SDWorx tool (payroll) is a plus
  • You have an eye for detail, you are able to manage your time effectively (especially when the workload is high) and you have strong analytical skills
  • You possess strong interpersonal and communication skills and you are discrete
  • You are autonomous and flexible

Offer

  • A permanent, full time contract
  • Starting date: as soon as possible
  • A competitive salary
  • Fringe benefits including luncheon vouchers (€7,50), health insurance (including ambulatory costs and dental & eye insurances), group insurance, full reimbursement of transport costs, laptop and discretionary bonus. Possibility of on-site bi-weekly free fitness courses and free weekly language courses. Possibility of a company car (in exchange for a reduction of the monthly gross salary) and fuel card
  • Access: the company is located in South East Brussels and is easily accessible by train/tram
  • Hours: 38h00/week, possibility of homeworking (1 day/week) after a 6 month tenure
  • 24 holiday days/year
  • The opportunity to work in a truly international and intellectually stimulating environment!
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