Our client is an investment company with offices in Brussels, Luxembourg and Singapore. They support strong ethical values such as respect, integrity, discretion and team spirit. Their investment team consists of +/- 15 people and is currently looking to recruit a talented Management Assistant who will be working alongside another Assistant. Their Brussels office is located in the city centre and easily reachable by public transport.
Role description:
- Offering administrative and logistical support to a team of Investment Managers;
- Agenda management: preparing and organising various internal and external meetings, setting up calls, etc.
- Coordinating national and international business travel (tickets, hotels, taxis, itineraries);
- Organising & coordinating events (venue search, invitations, attendees list, reservation of hotel rooms & restaurants, travel coordination, evening activities, speakers, brochures/presentations/documents, …)
- Participating in office-wide projects on an ad-hoc basis (e.g. recruitment of trainees, compilation of internal/external newsletters, implementation of new IT tools, creation of internal policies, …)
- Contact management: keeping CRM system up to date with contact details and input on investment opportunities;
- Collecting, compiling and distributing relevant information within the team (minutes of meetings, reports…) and ensuring a proactive follow-up of action points
- General administrative tasks, such as registering managers for conferences, uploading documents onto SharePoint, editing documents and presentations, archiving relevant documents, etc.
- Acting as an interface with other assistants within the group.
Please note that this list of responsibilities is non exhaustive and that you may be asked to take on additional tasks, depending on the workload and in order to cater for the needs of the team and of the company.
Profile:
- You have an excellent knowledge (oral and written) of English. A good level of French and Dutch is a plus.
- You hold a relevant bachelor’s or master’s degree (Office Management, Languages, …)
- You have at least 4-5 years of proven experience in a similar role. An experience in a similar environment is a significant plus (private equity, financial services, management consulting, …)
- You are computer literate (MS Office, SharePoint, Teams, SalesForce or other CRM, databases, Outlook, … ). You enjoy learning and working with new IT tools.
- You have excellent interpersonal skills, you can communicate with courtesy and diplomacy and you understand the importance of discretion & confidentiality in a business environment
- You anticipate deadlines and you plan your work accordingly
- You can adjust easily to changing priorities and circumstances
- You have a strong team spirit and a genuine sense of collaboration as you will be working closely together with another assistant in the department
- You show a high degree of integrity and you are motivated to learn more about this interesting sector
Offer & practicalities:
- Starting date: to be discussed
- Permanent contract
- Competitive salary & benefits package
- Access: the company is located in the centre of Brussels and is therefore easily accessible by public transport
- Hours: 38h/week, possibility to work 2 days/week remotely
- Very respectful and friendly working environment where there is a lot of room for personal development !
To apply for this job email your details to elke@care4youconsult.com