Our client is a start-up family office whose purpose is to manage the assets of its owners Their offices are located in the city centre of Brussels and are therefore very accessible by public transport. Their small and easy-going yet highly professional team is looking for a shiny and diligent individual to set up the administration side of things.

Purpose of the role

This is a newly created role. The Office Assistant will be the first and only person of the organisation in charge of the administrative support. This includes handling the reception, providing secretarial support to the 2 Investment Managers, handling office management responsibilities including payroll administration, basic accounting, ordering office supplies, etc.

Job description

• Manning the reception, making sure the reception area is always spotless (reception lounge, etc.)
• Preparing the meeting room, checking what meetings are taking place every day, ordering lunches for meetings, bringing them to the rooms, tidying up the rooms after the meeting
• Welcoming visitors, handling their requests, assisting them
• Handling incoming phone calls, taking messages
• Handling incoming mail, liaising with courier and express delivery companies, handling outgoing mail
• Responsible for office management duties: handling office and kitchen supplies, ordering furniture, IT equipment, etc.
• Liaising with suppliers, developing contractual agreements with suppliers and vendors
• Providing secretarial support to the 2 Investment Managers: diary management, meeting organisation and travel arrangement
• Payroll administration together with the social secretariat
• Basic accounting duties, issuing invoices, handling incoming invoices, and preparing them for payment
• And more!

Profile

• The ideal candidate holds a relevant bachelor (Office management, Languages, etc.)
• You are bilingual French/English with very good writing skills in both languages
• A first similar experience of 2-3 years is required, ideally acquired in the corporate sector
• Good IT skills (MS Office)
• Corporate presentation, courteous, discrete with a positive attitude
• Genuinely customer minded and desire to be helpful and to offer a top-of the-range service to internal and external clients
• Ability to interact at all levels, diplomatic skills, an extreme discretion is paramount
• Very good interpersonal skills, smiling and dedicated
• Self-starter: this is a start-up so the person will need resourcefulness and creativity in order to participate to the development of the structure
• A doer who aims at delivering a spotless service
• Quality minded, as this is a very high-level environment where it is crucial to aim at providing an outstanding support to the Investment Managers and third parts

Offer

• A permanent and full-time contract
• Starting date: A.S.A.P.
• Competitive salary
• Location: the offices are located in central Brussels and are therefore very easily accessible by public transport
• The opportunity to be part of the creation of a company and to work in a truly very high-level environment!

Our client is a human-sized firm (+/- 20 staff) in the asset management sector. They thrive on investing into a small number of businesses in order to fully engage with them and participate in their long-term development. To achieve this goal, they build ambitious and successful partnerships with the management teams of these organisations. They are located in the Louise area in Brussels. They are today looking to recruit a diligent Accountant who is seeking to onboard their exciting venture.

 Purpose of the role:

To handle daily accounting routine tasks, to handle salary-related follow up, to prepare financial reporting and to gradually be involved in company-wide projects. Reporting to the CFO.

Job Description:

General accounting

• Maintenance of the chart of accounts
• Accounting of fixed assets
• Accounting of bank movements and reconciliation to the purchase and sales processes
• Accrual and accrual-reversal process
• Maintenance of the analytical dimension of the accounting (projects, nature of costs)

Accounts payables

• Full creation of suppliers in the software (Adfinity)
• Matching of the invoices to the ordered items
• Control of the invoices for compliance with legal obligations
• Scanning of the invoices for archiving, approval and accounting
• Interaction with the team to get the approval of the invoices
• Controlling of expense note (completeness of the supporting document, potential tax treatment)

• Scanning of the expense notes/invoices for archiving, approval and accounting
• Handling annual 281.50 sheets
• Handling monthly VAT reporting obligations and the process of foreign VAT recovery
• Providing regular payment reporting to the National Bank of Belgium

Accounts receivables

• Gathering the data to establish sales invoices
• Booking the invoices
• Following up on the payments

Salary administration

• Handling the invoices received from the social secretariat
• Reconciling the invoices to the accounting instructions received
• Reviewing the accounting instructions received to detect errors
• Ensuring that the data processed by the social secretariat reconciles with the books on a yearly basis (reconciliation of the books to statement 325.10).

Financial Reporting

• Establishment of annual accounts on a statutory basis for all companies
• Preparation of the Monthly statutory statement of the companies, along with their analytical review for sharing with the CFO and the highest level of management
• Preparation of the Monthly consolidated statement of the companies, inclusive of an analytical review, for sharing with the CFO and the highest level of management
• Preparation of a bi-monthly report tracking the various project costs, split by project and by vendor, alongside a variance analysis to budget
• Preparation of cash-flow statements with an ex-post and an ex-ante approach

Ad-hoc support of management companies of the members of the team

• Ensuring that all the documents are sent in time to the fiduciaries
• Ensuring that the fiduciaries have done their tasks on time
• Preparing sales invoices for Management Committees

Profile:

• You hold a Bachelor in Accounting
• You have at least 3-5 years of experience acquired in a similar role
• You ideally have experience in a financial holding or in an international corporate services company
• You are fluent in French with an excellent level of English
• You have an excellent knowledge of Excel, including of the advanced functionalities (pivot tables, macros, Vlook ups, etc.)
• You have an operational knowledge of an accounting software such as Adfinity or BOB
• You are extremely rigorous, precise with a strong eye for detail
• You are reliable and know how to meet deadlines, as this is a very fast paced environment
• You are hands on and enjoy operational tasks while being able to handle a complex reporting and to see the big picture
• You are resourceful and proactive
• You are positive and team minded as you will be interacting closely with the whole Brussels team

Offer:

• A permanent, full time employment contract
• Starting date: ASAP!
• A competitive salary with fringe benefits including luncheon vouchers, Eco cheques, group and health insurances, 26 holiday days (the working week is 38h00), etc.
• Location: the company is located in the Louise area and is therefore reachable by public transport
• The opportunity to work in a fast paced, human-sized company with a flat hierarchy and a stimulating business culture!

 

Our client is a high-quality insurance broker. As an acknowledged specialist in their field, they propose tailor made solution to their clients with the aim to offer them a premium service. Their services are primarily designed for businesses and cover the following fields: fire insurance, car insurance, third party liability insurance, cyber risk insurance, multiple risk insurance, senior management liability insurance, work accident insurance and transport insurance. Their business was launched 3 years ago and while the company is still in a start-up phase, they already count 6 employees and they have ambitious growth plans for the months and years to come. They are today recruiting a diligent individual to join them as Client Case Officer.

Purpose of the role:

To be the linchpin between clients and insurance companies. Together with another Client Case Officer, to manage the back-office administration of files while maintaining an ongoing and closely knit client relationship.

Job description:

• Following up client files: gathering all the necessary documents, sending contracts, ensuring the official signing of contracts, sending proof of insurance, managing the follow up of the invoicing, archiving documents, updating client data
• Preparing inventories for clients (summary of on-going insurance policies)
• Opening up damage files and ensuring their follow up with the broker in charge (car accidents, etc.)
• Handing the administrative follow up of all on going files, doing the follow up of policies’ updates
• Managing the follow up of the insurance policies updates
• Preparing presentations together with the brokers
• Managing client requests, answering their questions, punctually offering them a tailor-made counselling for specific damage cases
• Liaising with insurance companies, ensuring a diligent and efficient administrative handling of cases
• Regularly liaising with clients concerning their files, whether by phone or e-mail
• Monitoring the insurance market in order to identify new policies which could interest existing clients, sharing these findings with the brokers
• Additional tasks: booking appointments for the brokers with clients, attending some client meetings

Profile:

• You ideally hold a Bachelor in Insurance, Office Management, Management, etc.
• You have already acquired a first experience in a similar role and ideally in the insurance sector
• You have an excellent knowledge of French (spoken and written). Dutch and English are a plus
• You are computer literate on MS Office (Word, Excel & PowerPoint). A knowledge of Brio is a plus
• You are figure-minded with a logical mind
• You are efficient, structured and precise
• You have a good emotional intelligence, very good listening skills, genuine empathy and a strong sense of service
• You are proactive, tenacious and you are keen to achieve your set targets
• You are autonomous but also team minded
• You are comfortable working in a small structure where being an all-rounder with very good multitasking skills is essential
• Thanks to your genuine interest for the insurance sector, you know how to establish priorities and can smoothly adjust to changing circumstances

Offer:

• A full time and permanent contract
• Starting date: as soon as possible!
• A competitive salary and benefits package including group and health insurances, luncheon vouchers and eco cheques (€250/year)
• Working hours: 37h30/week. The schedule is flexible as starting time is between 7.30 am and 9.00 am and finishing time between 3.30 pm and 5.00 pm
• Location: the offices are located in Kraainem and are very easily accessible by car, tram and bus. Parking facilities nearby
• The opportunity to work in a stimulating environment, and for a growing organisation!

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office gathers +/- 30 staff and is located in Woluwe-Saint-Lambert. They are today looking for a diligent Corporate Partnerships Manager to work as part of their closely knit Philanthropy Team.

Purpose of the role

To cultivate and engage partnerships with businesses and foundations, in close cooperation with team members. To develop and execute other aspects of the philanthropic strategic plan.

Job description

• Participating in developing the global philanthropy strategy, especially as it relates to partnerships:
• analysing the market, the competition, potential businesses/foundations, etc., and sharing this with the team
• developing short and long-term engagement strategies, including related budgets
• Soliciting and maximising financial support from foundations and corporate sources in Belgium and at an international level
• cultivating existing corporate relationships, increasing engagement to the cause of the association
• proactively seeking, analysing, and initiating new proposals and engagement opportunities for businesses, based on corporate guidelines and interests
• cultivating relationships with existing and new foundations, increasing their engagement in the cause
• ensuring that all partnership and reporting requirements are established and fulfilled on time (e.g., contracts, budgets), as well as tracking and reporting on overall performance
• Collaborating closely with team members on specific areas:
• with the Philanthropy Events Manager, developing sponsorship packages for events (e.g., gala dinners, virtual or live sports, cultural, musical, corporate or other events, both national and international) and potentially organising and managing some events
• With the Philanthropy Communications Manager, developing the communication tools required for sponsorship and partnerships including cases for support, tailored newsletters, etc.
• With other team members and Ambassadors, helping cultivate relationships with potential major donors, including potential legacies
• Developing annual campaigns, contributing to awareness about them among actual and potential donors, especially corporate and foundation partners, and securing matching gifts to be offered during campaigns
• Following publicly available or other information that is relevant to planning in the philanthropy domain and sharing it within the philanthropy team as appropriate
• Supporting the philanthropy team by providing input on various subjects such as technical tools (website, CRM, fundraising platforms, filing, etc.), communications (social media messaging, annual report, specific campaigns, newsletters, etc.), debriefing of past events/activities and planning of new ones
• Regularly inputting development actions and donor information into CRM, and taking care of partnership-related administration, including filing

Profile

• Master’s degree
• A relevant professional experience of minimum 5 years in corporate relations, partnerships development and management, preferably in a non-profit/philanthropic environment
• Fluent written and spoken Dutch, English and French
• Experience in writing proposals and very good business/marketing/sales understanding to design attractive partnership programmes
• Knowledge of corporate fundraising techniques: information gathering, cultivation, solicitation, and stewardship strategies
• Strong interpersonal and networking skills, resulting in lasting and productive relationships
• An excellent team player, eager to work collaboratively in a small team
• Very good oral presentation skills (public speaking)
• Ability to combine excellent negotiating & convincing skills (capacity to develop appealing “sales pitches”) with a good degree of empathy, tact & diplomacy
• Integer person with strong business ethics
• Energetic, goal-oriented and resourceful personality

Offer

• A permanent and full-time contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package including luncheon vouchers, Eco vouchers, health insurance, pension scheme, full reimbursement of public transport costs, cell phone, laptop, parking facilities, homeworking possibilities, 26 holidays/year
• Working hours: 38h/week, some flexibility will be required in order to attend punctual events in the evenings (but overtime will be recuperated)
• Location: the offices are located in Woluwe-Saint-Lambert (close to the Cora).
• A stimulating working environment and an organisation which genuinely makes a difference!
• The opportunity to contribute to innovative, practice-changing medical research!

 

Our client is a prestigious human-sized company in the private equity sector. Their elegant offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent Receptionist/Office Assistant who will be working as part of a team of 4.

Purpose of the role

To man the reception and the reception area, to ensure that a first class service is offered to all internal and external clients, to ensure the smooth running of the office, to provide ad hoc secretarial support to the various departments when needed

Job description:

• Making sure the reception and client area are constantly professional looking
• Answering, screening and forwarding incoming phone calls while providing basic information
• Serving visitors by greeting, welcoming, directing and announcing them appropriately
• Booking and managing meeting rooms, ensuring all relevant equipment, material and refreshments are provided. Clearing the meeting rooms after each meeting
• Ensuring daily that printers/fax are loaded with paper and that all IT equipment is in order
• Participating in the order and management of office supplies and stock control
• Receiving, sorting, distributing and sending daily mail/newspapers/deliveries/couriers
• Assisting with the organisation of internal events
• Punctually assisting the Executive Assistants of the various departments: filing, archiving documents, assisting with the preparation of document using MS Office

Profile:

• You are fluent in French and English, with a working knowledge of Dutch
• You possess ideally a first experience in a similar role – preferably in a similar environment (corporate sector such as law firms, consulting, finance)
• You take pride in representing the company in a very professional way (smart and corporate presentation)
• You are able to maintain confidential information and you have the ability to field phone calls with enthusiasm, professionalism, tact, common sense and persistency
• You are able to interact appropriately with people of all levels including CEOs/VIPs
• You show an absolute drive towards meeting the highest professional standards to ensure client satisfaction
• You are organised and rigorous, you work with a genuine eye for detail
• You are proactive, resourceful & solution oriented
• You are a good team player and you have a flexible attitude (also towards working hours)

Offer:

• A full time and permanent contract
• Starting date: as soon as possible!
• Working hours: the reception is open from 8.00 am until 7.00 pm so the 4 Receptionists work in shifts to cover this schedule. Some overtime will occasionally occur in the evening until 7.30 pm. The official working week is 37h30
• A very competitive salary and comprehensive benefits package including luncheon vouchers, health insurance, group insurance, etc.
• The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels!

Our client is a high profile, human-sized company in the service sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work alongside a Senior Executive Assistant.

Purpose of the job:

To form a team with a Senior Executive Assistant and to provide first class support to the General Director.

Job description:

• diary management (using Outlook)
• organising meetings and business trips (mostly in Europe)
• organising business lunches
• organising the planning of the chauffeur
• filing, scanning, copying various documents
• preparing various files
• typing documents using Word
• handling incoming phone calls
• handling the incoming and outgoing mail
• having all sorts of contacts, both internal and external
• liaising with the other departments, forwarding them documents

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• Excellent level of French and English (spoken and written)
• You are perfectly presented (corporate presentation)
• You possess very good skills on MS Office
• You possess at least 3 years experience in a secretarial position, ideally acquired in professional services (management consulting, international law firms)
• You are extremely precise, rigorous, dynamic, organised, with a genuine eye for detail
• You are stress resistant and reliable
• You are resilient (the diary of the Director changes constantly and meetings need to be booked, cancelled, re-booked, etc.)
• You are a very good team player (as you will be working as part of team of 2 Assistants) and have good interpersonal and communication skills
• You also are very diplomatic and discrete
• You are flexible (the Secretariat is open between 8.30 am and 7.00 pm so the 2 Assistants have to organise themselves in order to ensure this time schedule)

Offer:

• A permanent contract
• Starting date: as soon as possible!
• A very competitive salary  and benefits package including luncheon vouchers, a comprehensive health and group insurances, etc.
• Working hours: 37h30/week to be organised between 8.30 am and 7.00 pm together with the other Assistant. Some overtime, until 7.30 pm, will occur
• Location: the company is located in the heart of Brussels and is therefore very easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels!
• This is the ideal opportunity for an ambitious individual seeking to gain experience as a high level Assistant in one of the most prestigious environments in Brussels!

Our client is a high-profile international law firm active in more than 30 countries. The pursuit of excellence, a collaborative approach and mutual respect & trust are key elements in their working environment.  Their Belgian offices are located in central Brussels and are therefore accessible by public transport. They are currently recruiting a diligent Management/Personal assistant to assist a team of lawyers in their competition department.

Purpose of the role:

As a personal assistant you will provide vital organisational and administrative support to a team of lawyers allowing them to focus on their legal work.  A more senior colleague will train you on a variety of tasks, procedures and on the technology used.  After an integration period you will be expected to deal with the following tasks efficiently and independently:

Job description:

• Coordinating calendars and agendas in a proactive manner: planning appointments, meetings & (conference) calls; booking meeting rooms and restaurants, etc.
• Organising travels and accommodation in collaboration with internal travel agent
• Managing mailboxes and contacts, monitoring all incoming emails and ensuring a timely follow-up
• Preparing, processing and filing (electronically) correspondence, legal documents and reports (Word, Excel)
• Preparing and submitting the lawyers’ expense notes
• Reviewing the lawyers’ timesheets in preparation of billing (e-billing)
• Processing invoices, liaising with accounting department
• Handling incoming calls, filtering calls when appropriate, taking messages
• Having regular phone contacts with high-profile external partners (including clients)
• Preparing PowerPoint presentations for various meetings & seminars
• Liaising with the marketing department for the organisation of client events and the sending of mailings

Profile:

• The ideal candidate holds – at least – a bachelor’s (e.g. in Office Management, Languages, …)
• You are fluent (oral and written) in German, Dutch and English. Knowledge of French can be an asset.
• You have a first experience – ideally in a similar role (administrative support) and in a similar environment (law firm or the service sector in general)
• You are computer literate and possess advanced skills in MS Office, you enjoy learning and working with different databases and systems
• You are extremely precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set priorities
• You are proactive & solution oriented and you always apply common sense
• You are a good team player and have good interpersonal, communication and diplomatic skills (contact with various stakeholders)
• You adopt a positive, flexible and mature attitude; you understand the importance of discretion

Offer:

• A full-time and permanent contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package (including luncheon vouchers, an insurance package, full reimbursement of public transport costs, sports facilities, extra-legal holidays and more!)
• International and very dynamic working environment with room for initiative & personal growth
• The opportunity to work in a quality oriented, corporate environment in superb offices in the centre of Brussels!
• A stable team with very friendly and loyal colleagues!

 

 

Our client is a well-established and international company active in the biomedical sector.  They are a market leader in laboratory testing and services that they offer to clients active in different industries (agricultural, environmental, food, pharmaceutical, …).   In the context of a newly created COVID-19 test project, they are currently urgently looking for a motivated receptionist/administrative assistant.

Purpose of the role:

Welcoming people who are coming for a COVID-19 test, verifying relevant documents (application forms, ID cards, medical subscriptions, …), administrative follow-up of the process.

Most important tasks and responsibilities:

• Managing the reception: greeting and welcoming all visitors in a friendly & professional manner, answering their questions and giving information, showing empathy and compassion in order for patients to feel welcome and at ease
• Verifying the documents which visitors/patients bring with them: test application forms, ID cards, medical prescriptions, etc.
• Registering personal and medical data of each patient into the system (Excel)
• Processing payments (via a payment terminal or mobile app) unless the patients have already paid beforehand
• Collaborating closely with a nurse who will be administering the tests, ensuring an efficient queueing and rotation system with respect for the safety and hygiene rules (hand hygiene, social distancing, separate entry & exit path, …)
• Administrative follow-up of the process: sending the completed Excel-lists to the appropriate department internally at the end of each day, answering incoming e-mails and telephone calls, filing and archiving relevant documents, checking the stock of medical and other material, etc.
• Making sure the reception and waiting area are constantly professional looking

Profile requirements:

• You speak fluently Dutch and French. Ideally you also have a good working knowledge of English
• You already have proven experience in a similar role (reception, administrative support). Previous training or experience in the medical sector is a strong asset but not a necessity.
• You have strong capacities to welcome people in a warm, friendly and tactful way; as well as to represent the company in a professional way (professional presentation and elocution)
• You are computer literate (Outlook, Word, Excel) and you have strong administrative skills
• You know how to deal discretely with very confidential information (personal and medical documents)
• You are accurate, thorough and organised and you work with a lot of eye for detail
• You are autonomous, resourceful and solution oriented
• You are willing to show some flexibility regarding the working hours and the work location (you will not be working from the same location every day)

What we offer:

• Contract: a 6-month contract (might be extended afterwards)
• Starting date: as soon as possible!
• Working hours: a full-time contract (38h/week) from Monday to Friday. The exact working schedule can differ slightly from day to day.
• Location: the headquarters is located near Kortrijk/Courtrai but the job holder will work from different locations in Belgium. Candidates living in the region of Izegem or Kortrijk can drive together with a colleague to the different locations.   Candidates coming from other regions (Oost-Vlaanderen, Brussels, Vlaams-Brabant, …) will need to use own transportation but their travel costs will be reimbursed.
• A competitive salary
• A role with a lot of contacts. The possibility to be part of a new and quite exceptional project with clear relevance to society!

Our client is a well-established and international company active in the biomedical sector.  They are a market leader in laboratory testing and services that they offer to clients active in different industries (agricultural, environmental, food, pharmaceutical, …).   In the context of a newly created COVID-19 test project, they are currently urgently looking for a motivated receptionist/administrative assistant.

Purpose of the role:

Welcoming people who are coming for a COVID-19 test, verifying relevant documents (application forms, ID cards, medical subscriptions, …), administrative follow-up of the process.

Most important tasks and responsibilities:

• Managing the reception: greeting and welcoming all visitors in a friendly & professional manner, answering their questions and giving information, showing empathy and compassion in order for patients to feel welcome and at ease
• Verifying the documents which visitors/patients bring with them: test application forms, ID cards, medical prescriptions, etc.
• Registering personal and medical data of each patient into the system (Excel)
• Processing payments (via a payment terminal or mobile app) unless the patients have already paid beforehand
• Collaborating closely with a nurse who will be administering the tests, ensuring an efficient queueing and rotation system with respect for the safety and hygiene rules (hand hygiene, social distancing, separate entry & exit path, …)
• Administrative follow-up of the process: sending the completed Excel-lists to the appropriate department internally at the end of each day, answering incoming e-mails and telephone calls, filing and archiving relevant documents, checking the stock of medical and other material, etc.
• Making sure the reception and waiting area are constantly professional looking

Profile requirements:

• You speak fluently Dutch and French. Ideally you also have a good working knowledge of English
• You already have proven experience in a similar role (reception, administrative support). Previous training or experience in the medical sector is a strong asset but not a necessity.
• You have strong capacities to welcome people in a warm, friendly and tactful way; as well as to represent the company in a professional way (professional presentation and elocution)
• You are computer literate (Outlook, Word, Excel) and you have strong administrative skills
• You know how to deal discretely with very confidential information (personal and medical documents)
• You are accurate, thorough and organised and you work with a lot of eye for detail
• You are autonomous, resourceful and solution oriented
• You are willing to show some flexibility regarding the working hours and the work location (you will not be working from the same location every day)

What we offer:

• Contract: a 6-month contract (might be extended afterwards)
• Starting date: as soon as possible!
• Working hours: a full-time contract (38h/week) from Monday to Friday. The exact working schedule can differ slightly from day to day.
• Location: the headquarters is located near Kortrijk/Courtrai but the job holder will work from different locations in Belgium. Candidates living in the region of Izegem or Kortrijk can drive together with a colleague to the different locations.   Candidates coming from other regions (Oost-Vlaanderen, Brussels, Vlaams-Brabant, …) will need to use own transportation but their travel costs will be reimbursed.
• A competitive salary
• A role with a lot of contacts. The possibility to be part of a new and quite exceptional project with clear relevance to society!

Our client is an international federation operating in the field of sustainable development. Their main mission is to offer a wide scope of services to their members, ranging from monitoring EU legislation developments to enhancing the exchange of best practices through the organisation of workshops and conferences. They are located in the city centre of Brussels and count +/- 70 staff.

As part of an internal transformation aiming at bringing a new state of the art methodology for project and portfolio management, they are creating a new position and therefore recruiting a Project Management Office Manager.

Purpose of the role

• To increase maturity in project and portfolio management
• To implement a new methodology for all the organisation’s projects; being events, training activities, studies, advocacy and communication
• To train and coach internally all Project Leaders and Heads of Department on the new methodology, acting as reference for all PMO related questions
• To directly report to the Secretary General and to be a member of the Strategic Project Board

Main responsibilities

• After the necessary audit phase of existing practices, improve the current Project Management Process, provide guidance for the identification of project management tools and develop a governance framework
• Accelerate the professionalisation of project management across the organisation
• Act as referencefor all project management related questions
• Build and maintain an overview of all internal & external projects
• Set up and monitor reporting process tools, dashboard on status, resources, timing of each project
• Act as a mentor for the project managers and provide regular training session to develop the staff
• Ensure the implementation and respect of project management processes and facilitate decision makingrelated to the prioritisation and selection of projects, with due consideration for available resources, capacity management and change management
• Organise gate reviews and implement post implementation analysis for major projects
• Ensure, for internal projects, that coordination is fluent between the different departments, particularly the support departments (IT, finance, etc.) and the other departments
• Possibly act as a Project Manager for some internal projects
• Inform the Strategic Project Board on project progress
• Ensure, in coordination with the Senior Director Strategy, that the Strategic Project Board is given the key elements to take the decision to launch and end projects, in particular in the light of the capacity and resources available

 The ideal candidate should have the following profile

• Master’s degree (Applied Economics, Commercial Engineering, Civil Engineering, ICT, etc.)
• At least 5 years of practical experience in a PMO role in addition to several years of experience in an operational Project and/or Programme Manager role
• Excellent fluency in English (written and spoken)
• Overall knowledge & experience in Project & Portfolio Management and Corporate Governance
• Demonstrated successful experience in medium-size/large company and/or in start-up environment
• Knowledge of IT Project Management Tools, PMI certification would be an asset (Prince 2 or equivalent)
• Digital native, with a good understanding of IT processes
• Experience in change management is a plus
• Excellent listening skills and capacity to formulate clear messages that are tailored to your audience
• Assertive, self assured, empathetic, convincing with very good diplomatic skills
• Continuously looking for improvements
• Team player, talented in making people work together

Offer

• Starting date: ASAP
• A permanent, full-time contract
• A competitive salary with a complete benefits package including luncheon vouchers, health and group insurance, 100% reimbursement of transport costs, homeworking possibilities
• Location: the company is located in the city centre of Brussels and is therefore reachable by public transport
• This is a unique opportunity to join a fast-moving organisation and a truly multicultural environment
• Possibility to create a role from scratch and act as a real change manager!
• The opportunity to work in an environment that truly makes a difference (sustainable development)!