Our client is a leader in international real estate services.  They are present in more than 60 countries and in Belgium they employ +/- 100 people.  Their Brussels office is very centrally located and therefore easily reachable by train and metro. They are today looking to recruit a diligent Payroll and HR Administration Officer who will be reporting to the HR Manager Belgium and Luxembourg.

Purpose of the job

Processing the monthly payroll, handling various administrative tasks, supporting the HR Manager on ad-hoc HR projects.

Job description

• Processing the monthly payroll for the Belgian (100 people) and Luxembourg office (20 people) in collaboration with the social secretariat
• Being the point of contact for the employees regarding HR-related topics, e.g. answering questions regarding sick leave, holidays, maternity/parental leave, child allowances, insurance packages, mobile phone, etc.
• Being responsible for the administration of the personnel files, ensuring that all employee records are up to date
• Solving and pursuing problems connected to personnel administration and liaising with the social secretariat when needed
• Updating and managing internal databases
• Preparing on-boarding packs for newcomers
• Recruitment: creating/updating job descriptions in system, registering CVs, organising interviews with candidates, etc.
• Finance: checking and inputting all HR-related invoices, helping the HR Manager to collate financial data for internal reporting
• Ad-hoc tasks & projects: updating organisational charts, organising training sessions, assistance with the implementation of a new system/database, etc.

Profile                                                         

• You ideally hold a Bachelor’s Degree in Human Resources, Psychology, Payroll or in any related field
• You have 2-4 years of experience in the field of HR Administration and/or Payroll
• You have excellent written and verbal skills in English and Dutch. A good working knowledge of French is a strong asset.
• You have a sound knowledge of Belgian social legislation and payroll procedures
• You work thoroughly with an eye for detail and with a focus on the results to achieve
• You have a critical and curious mind to review processes and ways of working
• You have excellent organisational skills which enable you to multi-task and to prioritise efficiently
• You enjoy working in team but are also able to work autonomously and take initiatives
• You focus on providing a high-quality service and you are very discrete
• Above all, you have a positive and friendly personality

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including luncheon vouchers, health insurance, group insurance, a discretionary bonus and a laptop
• Access:  the company is located in central Brussels and is easily accessible by train and metro
• The opportunity to work in a fast-paced international environment where you can have interesting learning opportunities and enjoy a very positive working atmosphere!

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a small, international law firm located in central Brussels and therefore very accessible by public transport. They are currently recruiting a diligent individual to assist 1 Partner (and possibly 1 other lawyer).

Job description:

• diary management
• coordinating travels & accommodation, preparing detailed travel itineraries
• organising internal and external meetings
• preparing client letters
• monitoring incoming emails and ensuring a timely follow-up
• some reception duties: welcoming clients and visitors, handling deliveries
• formatting all sorts of legal documents
• drafting letters and legal documents
• coordinating time sheets, expense notes and billing
• handling incoming calls, filtering calls when appropriate, taking messages
• ordering lunches
• having regular phone contacts with high-profile external partners (including clients)
• some office management duties: ordering new office supplies, liaising with suppliers, etc.
• varied administrative duties including filing, scanning, photocopying, etc.

Profile:

• The ideal candidate holds a Bachelor in Office Management or Languages
• You have a fluent level in German and English (both oral and written). Knowledge of French and/or Dutch can be an asset.
• You possess 2-5 years of experience in a similar role and ideally in a similar environment
• You are computer literate and possess advanced skills in MS Office
• You are extremely precise and rigorous, with a genuine eye for detail
• You are highly organised and able to set priorities
• You are proactive & solution oriented and you always apply common sense
• You are a good team player and have good interpersonal, communication and diplomatic skills
• You are flexible and extremely discrete

Offer:

• A permanent contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package
• International and very positive working environment
• The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels!

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a renowned financial holding. Their human-sized office (25 people), located near the central station in Brussels, is today looking to recruit an Executive Assistant who will be assisting the CEO and 2 members of the Executive Committee.

Job Description:

• Providing high-level administrative support to the CEO and 2 top-level Executives
• Diary management
• Organising and preparing meetings (General Assemblies, Board Meetings, Audit Committees, …)
• Travel arrangements (flights, trains,  Visas, hotel bookings, taxis, etc.)
• Preparing expense reports
• Preparing documents and presentations using MS Office (Word, Excel & PowerPoint)
• General administrative duties (handling correspondence, updating contact lists, scanning and filing documents, etc.)
• Ad-hoc projects (e.g. research work, events organisation, etc.)
• Some private secretarial duties
• Helping out with the organisation of internal events
• Finance-related duties: preparing expense reports, follow up of invoices, etc.

Profile:

• You are perfectly fluent in English and French (with excellent writing skills in both languages).  Dutch is an important asset.
• You already have at least 5-10 years of experience acquired in a Management/Executive Assistant role
• Experience in the service sector (finance, private equity, consulting, legal) can be a strong asset
• You are autonomous, dynamic, proactive and you have good problem solving skills
• You are genuinely service minded and versatile
• You have a very good team spirit and sense of cooperation
• You know how to prioritise, are quality minded, punctual, reliable and flexible

Offer:

• A permanent employment contract
• Starting date: May/June 2017
• A competitive salary with fringe benefits
• The opportunity to work in a dynamic, international but human-sized company

Thank you for sending your application to Agnès Guilloux (agnes@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client, an international organisation based in central Brussels, is the voices of its stakeholders and aims at promoting their actions at European and international level. Their human-sized office is located in the centre of Brussels and is therefore very accessible by public transport. They are today looking to recruit a diligent Press and Media Relations Officer to join their team.

Purpose of the role: to ensure regular media coverage and help recognising the organisation as a reference in its field.

Job description

• Develop and implement press and media plan in collaboration with the Manager
• Prepare speaking notes for spokespersons and organise the practical details of the media meeting
• Develop proactive contacts with specialised and general press, increasing media reliance
• Make the organisation known as the leading source of accurate and timely information
• Manage and regularly upgrade press contacts and database
• Identify topics to issue regular press communications (e.g. press releases, media backgrounders, articles and interviews) to communicate the activities of the organisation
• Organise and follow-up media conferences, briefings, training and interviews with influencers
• Manage the Press Office Twitter Account
• Update regularly the press centre section of the website
• Prepare media plans and manage press registrations for events
• React to trends and events affecting the sector on a proactive basis
• Carry out background research and write copy for online communication materials: campaigns, website, etc.
• Edit, proofread and review content where necessary: knowledge, policy and statistic briefs, action points, technical reports, corporate brochures, etc.
• Coordinate the corporate monthly newsletter
• Update the press budget
• Ensure media monitoring and effective reporting of media coverage
• Take active part in team and editorial meetings to identify future themes and editorial angles in line with the communication plan
• Be the back up of the Editor

Profile

• The ideal candidate holds a Bachelor or a Master in Communications, Journalism, PR or in any related subject
• You already possess 3-5 years of relevant experience, with an emphasis on press and media relations
• You speak and write fluent English. A business knowledge of French is necessary
• You are a determined self-starter
• You know how to convince and engage others
• You are team minded and value a collaborative work environment
• You are autonomous and have project management skills
• You have excellent communication skills, can represent the company towards third parts and can adjust to all sorts of interlocutors
• You can multitask and can demonstrate very good organisational abilities

Offer

• A permanent contract
• Starting date: ASAP
• A competitive salary with a complete benefits package
• Accessibility: the company is located in central Brussels and is very easily accessible by public transport
• This is a unique opportunity to join a fast moving organisation and a truly multicultural environment!

 

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com

Our client is a European leader in HR solutions within the technology and engineering sector.  Their Brussels office (+/- 100 staff) is centrally located and therefore easily accessible by public transport. They are today experiencing a significant growth and are therefore looking to recruit a diligent HR & Payroll Officer who will be reporting to the Payroll Manager.

Purpose of the job

To act as a true right hand to the Payroll Manager, to be the main point of contact between the consultants and the company, to answer daily questions of employees regarding HR, to be in charge of the administrative lifecycle of employees (as of the day they enter the company until their last working day), to handle the complete time registration process, to prepare the payroll for all employees.

Job description

• Supporting the Payroll Manager in their daily activities
• Being the point of contact for the employees regarding HR-related topics, e.g. answering questions regarding sick leave, holidays, maternity/parental leave, child allowances, insurance packages, mobile phone, etc.

• Being responsible for the administration of the employees’ files
• Following-up on the whole time registration process (holidays, sickness days, absences, changes in status, etc.)
• Preparing the payroll (fix and variable remuneration elements) in collaboration with social secretariat: sending them the necessary information, verifying the information & calculations that they send back, making sure the correct modifications are done in case of errors, etc.

Profile                                                         

• You ideally hold a Bachelor or Master in Human Resources, Psychology, Payroll or in any related field
• You have 2-3 years of experience in the field of HR Administration and/or Payroll
• Previous experience working with time registration and other payroll-related software can be a strong asset
• You are fluent in Dutch & French with a good knowledge of English
• A basic knowledge of Belgian social legislation is a plus
• You work thoroughly and with an eye for detail, you are organised and able to manage your time effectively
• You possess strong interpersonal and communication skills
• You focus on providing a high-quality service and you are very discrete
• You enjoy working in a team and having contacts with different internal & external stakeholders

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, and a discretionary bonus
• Access:  the company is located in central Brussels and is easily accessible by metro and tram
• The opportunity to work in a fast-paced international environment where you could develop your HR & Payroll knowledge!

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is an international consulting company mainly active in the automotive, telecom, life sciences and energy sector.  Their Brussels office (+/- 100 staff) is centrally located and therefore easily accessible by public transport. They are today urgently looking for an HR/Payroll Assistant.

 

Purpose of the job

To answer daily questions of employees regarding HR, to handle the administrative process when permanent/temporary employees enter or leave the company, to handle the whole administration regarding salary packages and extra-legal benefits, to manage contracts and social documents, to deal with personnel administration both regarding social legislation and payroll aspects.

Job description

• Being the point of contact for the employees regarding HR-related topics, e.g. answering questions regarding sick leave, holidays, maternity/parental leave, child allowances, insurance packages, mobile phone, etc.
• Being responsible for the administration of the employees’ files, creating new starters in the system
• Editing contracts & addenda, preparing all necessary documents when employees enter or leave the company
• Liaising with social security bodies and various suppliers (health & group insurance providers, social secretariat, mobile phone provider, etc.): making sure new members are affiliated, cancelling leavers, communicating alterations in family situation, etc.
• Following-up on the salary & benefits package of each employee, making sure the necessary amendments are done in a timely manner
• Welcoming new employees on their first day
• Following-up on work permit requests
• Being in charge of the trainees in collaboration with Actiris, Forem, VDAB and certain training institutes

Profile

• You ideally hold a Bachelor or Master in Human Resources, Psychology or in any related field
• You are a young graduate without experience or you already had a first experience in the field of HR Administration and/or payroll
• You are fluent in French and English, an operational knowledge of Dutch can be an asset
• A basic knowledge of Belgian social legislation is a plus
• You work thoroughly and with an eye for detail, you are organised and able to manage your time effectively
• You possess strong interpersonal and communication skills
• You focus on providing a high-quality service and you are very discrete
• You enjoy working in a team and having contacts with different internal & external stakeholders

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, and a discretionary bonus
• Access:  the company is located in central Brussels and is easily accessible by metro and tram
• A great opportunity to mark your first steps in the field of HR!

Thank you for sending your application to Agnès Guilloux (agnes@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is an international consulting company mainly active in the automotive, telecom, life sciences and energy sector.  Their Brussels office (+/- 100 staff) is centrally located and therefore easily accessible by public transport. They are today urgently looking for a Client Administrator.

Job description

• Compiling and registering all documents necessary to prepare the billing process (timesheets, purchase order forms)
• Preparing and sending the monthly invoices
• Updating client files (with contact details, address, legal entity, VAT number, etc.)
• Following up on outstanding amounts and payments
• Re-launching clients with outstanding invoices
• Participating in the end-month closing process (reporting, etc.)
• Liaising with clients, consultants and internal business teams (telephone/email)

Profile

• You ideally already possess a first experience in accounting (accounts payable or general accounting) or in customer service/client administration
• You are fluent in French & English, an operational knowledge of Dutch can be a very strong asset
• You have a good level in Excel
• You work thoroughly and with an eye for detail, you are organised and solution oriented
• You like communicating with clients and finding solutions together
• You quickly understand the priorities within a financial department and you are able to respect tight deadlines
• You possess strong analytical skills
• You enjoy working in a team

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, and a discretionary bonus
• Access:  the company is located in central Brussels and is easily accessible by metro and tram
• A great opportunity to work in a fast-paced, international and multi-cultural environment!

Thank you for sending your application to Agnès Guilloux (agnes@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a European leader in HR solutions within the technology and engineering sector.  Their Brussels office (+/- 100 staff) is centrally located and therefore easily accessible by public transport. They are today experiencing a significant growth and are therefore looking to recruit a diligent HR Assistant who will be reporting to the Payroll Manager.

Purpose of the job

To answer daily questions of employees regarding HR, to handle the administrative process when permanent/temporary employees enter or leave the company, to handle the whole administration regarding salary packages and extra-legal benefits, to manage contracts and social documents, to deal with personnel administration both regarding social legislation and payroll aspects.

Job description

• Being the point of contact for the employees regarding HR-related topics, e.g. answering questions regarding sick leave, holidays, maternity/parental leave, child allowances, insurance packages, mobile phone, etc.
• Being responsible for the administration of the employees’ files, creating new starters in the system
• Editing contracts & addenda, preparing all necessary documents when employees enter or leave the company
• Liaising with social security bodies and various suppliers (health & group insurance providers, social secretariat, mobile phone provider, etc.): making sure new members are affiliated, cancelling leavers, communicating alterations in family situation, etc.
• Following-up on the salary & benefits package of each employee, making sure the necessary amendments are done in a timely manner
• Welcoming new employees on their first day
• Following-up on work permit requests
• Being in charge of the trainees in collaboration with Actiris, Forem, VDAB and certain training institutes

Profile

• You ideally hold a Bachelor or Master in Human Resources, Psychology or in any related field
• You are a young graduate without experience or you already had a first experience in the field of HR Administration
• You are fluent in Dutch and English, an operational knowledge of French can be an asset
• A basic knowledge of Belgian social legislation is a plus
• You work thoroughly and with an eye for detail, you are organised and able to manage your time effectively
• You possess strong interpersonal and communication skills
• You focus on providing a high-quality service and you are very discrete
• You enjoy working in a team and having contacts with different internal & external stakeholders

Offer

• A permanent contract
• Starting date: as soon as possible
• A competitive salary
• Fringe benefits including a monthly net allowance, luncheon vouchers, health insurance, group insurance, and a discretionary bonus
• Access:  the company is located in central Brussels and is easily accessible by metro and tram
• A great opportunity to mark your first steps in the field of HR!

Thank you for sending your application to Elke Wellens (elke@care4youconsult.com), Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Our client is a well-established, international company active in the travel industry. They are currently recruiting a diligent Customer Relations & Social Media Officer to join their multilingual & multicultural team in Brussels (+/- 20 people). Their offices are located in the centre of Brussels (easy to reach with public transport) and they employ +/- 100 people.

Job description

• you are the focal point of contact for customers in different countries: you reply promptly to their queries via phone/email/fax/letter/social media in accordance to the company’s commercial politics & ethical/quality standards
• you process and follow-up on specific files (service & information requests, official complaints, compensation/reimbursement files)
• you formulate answers to the online questions of customers (“click-to-chat”) and/or – in case of a very specific request – you transfer the question to the appropriate department
• you act as Moderator for the company’s account on several social media (e.g. Twitter/Instagram) by adding some content and by participating in online conversations with customers/prospects
• contact management and updating the database
• you participate occasionally in marketing/commercial projects (e.g. a loyalty campaign) where you proactively contact customers/prospects

Profile

• You are fluent in French, German and English. You also possess good written skills in these languages. A working knowledge of Dutch is a plus
• You have a first relevant experience of +/- 2 years (in a customer service/client relations role, ideally B2C)
• You have some knowledge of social media (Twitter, Instagram, Facebook, etc.). For instance, you know the different sites/tools and how to use them, the appropriate language to use, the dangers when using them in your communication with customers, etc.)
• You have strong oral & written communication skills: you are clear & articulate, you have a good elocution and you have strong writing skills
• You possess good listening skills, you are able to show empathy towards your customers and you are very service & quality minded
• You are calm and stress resistant, you feel at ease when talking with customers
• You have the ability to work autonomously and to manage priorities but you are also genuinely team spirited
• You have a positive and dynamic work attitude, you like learning new things and developing yourself
• You are flexible in terms of working hours: working in shifts (7.30am-3.30pm and 12.30pm-8.30pm) and working during weekends (on average during 2 weekends/month) is not a problem for you

Offer

• Starting date: asap!
• A permanent, full-time contract
• A competitive salary with a very complete benefits package (including bonuses for working in shifts/during weekends), luncheon vouchers, health and group insurance, benefits in kind, 39 holidays)
• The opportunity to work in a truly international & multicultural environment, in a company which is constantly evolving and within a fascinating sector!

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Agnès: agnes@care4youconsult.com

We are urgently seeking to recruit a Management Assistant for 1 of our clients situated in the north/northwest of the Brussels Capital Region.

Purpose of the role:  in collaboration with 2 colleagues coordinating the very busy schedules and activities/programmes of 2 Top Executives.

Your tasks & responsibilities will include:

• Complex agenda management: planning & confirming appointments, keeping an eye on upcoming deadlines, proactively suggesting some dates already for certain meetings/activities which need to be scheduled in the next month(s), …)
• Preparing and organising van internal and external meetings
• Coordinating internal and external events in close collaboration with your 2 colleagues
• Email management (screening, anticipating things, indicating priorities)
• Processing and following-up on incoming telephone calls and emails
• Preparing confidential files
• Handling correspondence
• Archiving and filing all relevant documents (on paper + electronically)
• Handling translations (occasionally)
• Welcoming visitors, liaising with internal and external parties

Profile:

• The ideal candidate has an excellent level in Dutch (oral + written), with a good knowledge of French and an operational level in English.
• Ideally a Bachelor’s Degree (office management, languages, …), but, candidates who are equivalent by experience, are more than welcome to apply for the position.
• You have at least 3 years of experience in a similar role (administration, management assistant, office management, …)
• You are computer literate (MS Office, especially good knowledge of Word and Outlook) and you have a good typing speed
• You are polite, articulate, discrete & respectful and you possess strong interpersonal skills
• You work very accurately with a lot of care & order; you pay attention to the presentation of your work and to the smallest details
• You think before you act, you have a proactive attitude, you are capable of foreseeing problems and suggesting alternative solutions
• You can work independently but you also function well within a team (in this role you will be working together with 2 colleagues)
• You are flexible in terms of working hours (occasional overtime) and in terms of the back-up system when colleagues are absent
• You are open to constructive criticism
• You are looking to make a long-term commitment with your next employer

Offer & practicalities:

• A permanent contract
• Starting date: ASAP!
• A salary that will depend on the level of experience, luncheon vouchers, group insurance, reimbursement of transport costs
• Working hours: 38h/week
• Company is not easily accessible with public transport so ideally you have a personal vehicle
• Very nice and respectful working environment, spectacular offices!

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Elke: elke@care4youconsult.com, GSM: 0489/062 368