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Care4You: HR consulting, recruitment and selection of administrative and middle management profiles, Brussels area, Belgium

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Paralegal for Investment holding company in Luxembourg – job placed

3 August 2016 by Elke Wellens

Our client, a well-established Investment Company located in the City Centre of Luxembourg, is looking for dynamic in-house Paralegal.  This is a fantastic opportunity for someone with some paralegal experience who wants to move to an in-house position within a prestigious familial brand.

Responsibilities:

  • Take care of the day-to-day legal activities in support to the legal counsel
  • Prepare meeting agendas and board packs and ensure accurate minute taking
  • Prepare, track and complete legal documentation and ensure its proper execution
  • Track and monitor the accuracy of legal documents and corporate governance
  • Update statutory and other information contained on various databases
  • Provide  administrative support to the investment & accounting team, as requested
  • Assist the Legal Counsel working on a portfolio which consists of 250 private equity funds and 10-20 direct investments.

Attributes required:

  • You have a bachelor degree in Law (BAC+3).
  • You have at least 2-5 years of experience in a big4, trust, fund company; fiduciary or law firm.
  • You are fluent in French and English, with excellent written and verbal communication skills.
  • You are highly organised, proactive, accurate and hands on.
  • You are comfortable with multitasking and able to work autonomously.
  • You are a great team player who always has a positive approach and is willing to help his/her colleagues.
  • You are able to communicate in an international working environment with all levels of staff.

Offer & practical information:

  • Permanent contract (CDI)
  • Competitive salary with full benefits package
  • Starting date: asap
  • Work location: City Centre of Luxembourg (easy access with car + public transport)

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Elke: 0032 489 062 368, elke@care4youconsult.com.

Team Assistant (DU/ENG/FR) for international environment

30 June 2016 by Elke Wellens

Our client is a high-profile international law firm with more than 20 offices worldwide. Their Belgian offices are located in central Brussels and are therefore very accessible by public transport.  As part of their growth strategy, they are currently recruiting a diligent individual to work for a team of 4 lawyers.

Job description:

  • diary management
  • coordinating some travels & accommodation
  • organising internal and external meetings
  • preparing all sorts of documents for these meetings
  • monitoring incoming emails and ensuring a timely follow-up
  • planning and organising conferences (occasionally)
  • drafting letters and legal documents
  • coordinating time sheets, expense notes and billing
  • handling incoming calls, filtering calls when appropriate, taking messages
  • preparing PowerPoint presentations for various meetings & seminars
  • having regular phone contacts with high-profile external partners (including clients)
  • varied administrative duties including filing, scanning, photocopying, etc.

Profile:

  • The ideal candidate holds a Bachelor’s Degree in Office Management/Languages/… or is equivalent by experience
  • You are fluent in Dutch or French with a very strong level in English and with a good command of the second national language
  • You possess ideally a first experience in a similar role – preferably in a similar environment (service sector)
  • You are computer literate and possess advanced skills in MS Office
  • You are extremely precise and rigorous, with a genuine eye for detail
  • You are highly organised and able to set priorities
  • You are proactive & solution oriented and you always apply common sense
  • You are a good team player and have good interpersonal, communication and diplomatic skills
  • You are flexible and extremely discrete

Offer:

  • A permanent contract
  • Starting date: as soon as possible!
  • A competitive salary and comprehensive benefits package
  • International and very dynamic working environment with room for initiative & personal growth
  • The opportunity to work in a quality oriented, corporate environment in superb offices in the centre of Brussels!

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Elke: elke@care4youconsult.com, GSM: 0489/062 368

Bookkeeper (80%) for Private Foundation- job placed

29 June 2016 by Elke Wellens

For 1 of our clients, a Private Foundation located in the centre of Brussels, we are currently recruiting an experienced Bookkeeper.

Goal of the role:  checking incoming invoices, registering them in the accounting software, preparing payments and making sure suppliers are paid in a timely manner, preparing month-end and year-end closings, checking cash registers, collaborating closely with Treasurer and President.

Job Description

  • You receive all incoming invoices, you verify the correctness (does the amount correspond with the amount on the purchasing order, is the correct VAT-number used, etc.), and you record the invoices in the accounting software (BOB50)
  • You liaise with Department Responsibles to confirm that the goods/services have been received
  • You prepare weekly payments and you make sure that – in collaboration with the Treasurer – all suppliers are paid in a timely manner
  • You track and record petty cash expenditures, you maintain petty cash funds in collaboration with Treasurer
  • You process and record the bank statements
  • You actively participate in monthly budget meetings
  • As a bookkeeper, you prepare and follow-up on the month-end and year-end closings
  • You help out with the monthly/yearly reporting
  • You collect and archive various financial and accounting-related documents

The ideal candidate has the following profile :

  • High School Diploma (option Office/Accounting) or a Bachelor Degree in Accountancy
  • A stable experience of minimum 5 years in a role as bookkeeper/accountant, ideally acquired in an association or within a middle-sized organisation
  • Thorough knowledge of an accounting software (ideally BOB50), Word, Excel, Outlook
  • Perfect spoken and written French, operational Dutch
  • Accurate, punctual and organised person with a strong job focus
  • Autonomous and methodical, able to operate within a given framework, strong sense of responsibility
  • Discrete person, capable of dealing with highly sensitive and confidential information
  • Respectful attitude towards colleagues, direct supervisor and the working environment in general
  • Integer and reliable person, willing to make a long-term commitment with next employer

Offer:

  • Permanent contract
  • 4/5th-contract (exact working schedule: to be defined)
  • Start : ideally September or October 2016
  • A salary conform the standards within the non-for-profit sector, luncheon vouchers, group insurance, reimbursement of transport costs
  • Company is easily accessible with public transport, very nice offices
  • Very pleasant and respectful working environment, company can offer real job security and a good work-life balance

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Elke: elke@care4youconsult.com, GSM: 0489/062 368

Receptionist (M/F) for dynamic SME

23 June 2016 by Agnès Guilloux

Our client is a renowned firm in the financial sector. Their human-sized office, located in the Louise/Porte de Namur area of Brussels, is today looking to recruit a diligent Receptionist who will be in charge of managing the reception area and the meeting rooms.

Job description

  • Welcoming visitors and suppliers
  • Handling incoming phone calls, transferring calls internally
  • Managing the booking of the 4 meeting rooms in collaboration with the Executive Assistants
    • Organising lunch meetings that vary from 2 to 20 participants
    • Setting up the rooms
    • Handling all the orders (catering, kitchen supplies, etc.)
    • Shelving the orders in the kitchen
    • Ordering fruits, beverages, kitchen equipment, etc.
    • Handling the logistics regarding the waiters
    • Clearing the meeting rooms at the end of each day
    • Handling internal lunches (occasionally with the waiters)
  • Mail
    • Dispatching internal mail
    • Handling outgoing courier and express mail
  • Booking taxis
  • Organising conference calls, checking the required equipment, under the supervision of the Executive Assistants
  • Preparing meetings (printing documents for Committee Meetings and other meetings)
  • Preparing expense reports for the Directors in collaboration with the Executive Assistants

The ideal candidate has the following profile:

  • At least 3 to 5 years of stable experience as a Receptionist, ideally acquired in the hotel industry or in a human-sized company within the service sector
  • Perfectly fluent English and French. Dutch is a plus
  • Corporately presented, very good elocution and well mannered
  • Enjoys working as part of a team and together with 2 Executive Assistants, but also able to work on an autonomous basis and to cope with a certain level of solitude (the person will be alone at the reception floor, the rest of the teams being based on another floor of the building)
  • Handy and with excellent organisational skills
  • Resourceful, reliable and responsible
  • Flexible and stress resistant
  • Discrete and strong sense of confidentiality
  • Excellent knowledge of Outlook, very good knowledge of MS Office
  • Open minded, smiling, willing, with a strong personality
  • Initiative taker (for instance: when the workload is quite low, the person is expected to volunteer and lend a helping hand to the teams)

Offer:

  • A permanent, full time employment contract
  • Starting date: September or October 2016
  • Working hours: 9.30 am-5.30 pm Monday to Friday with 1 hour lunch break
  • A competitive salary with fringe benefits (luncheon vouchers, group and health insurance)
  • The opportunity to work in a dynamic and human-sized company

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com

Talented Executive Assistant

9 June 2016 by Elke Wellens

Our client is a renowned firm in the corporate sector. Their human-sized office, located in the Louise/Porte de Namur area in Brussels, is today looking to recruit an all-round and experienced individual who will be in charge of a mix role (assistant and office management). The jobholder will be working alongside another Assistant.

Job Description:

Executive Assistant tasks (70% of the time):

  • Providing high-level administrative support to a top-level Executive and occasionally also to his team of international Managers
  • Diary management
  • Organising and preparing meetings
  • Travel arrangements (flights, Visas, hotel bookings, etc.)
  • Preparing expense reports
  • Preparing documents using MS Office (Word, Excel & PowerPoint)
  • General administrative duties (handling correspondence, updating contact lists, scanning and filing documents, etc.)
  • Ad-hoc projects (e.g. research work, events organisation, etc.)
  • Private secretarial duties (coordinating the Executive’s activities as a lecturer/speaker at international seminars & conferences, organising private travel, etc.)

Office Assistant tasks (30% of the time):

  • Ordering office supplies
  • Being the point of contact for all suppliers (facilities/building, IT maintenance, etc.)
  • Helping out with the organisation of internal events (e.g. Christmas Party, teambuilding, etc.)
  • Finance-related duties: preparing expense reports, follow up of invoices, creating/implementing financial procedures

Profile:

  • You are perfectly fluent in English and French (with excellent writing skills in both languages). Dutch is an important asset.
  • You already have at least 7-10 years of experience acquired in a Management/Team Assistant role
  • Experience in the service sector (consulting, finance, legal) can be a strong asset
  • You are figure and IT minded (Excel, CRM and LinkedIn), autonomous, dynamic, proactive and a genuine problem solver
  • You are genuinely service minded, have an excellent corporate presentation, are versatile with a very good team spirit and sense of cooperation
  • You genuinely enjoy working in pairs as you will be teaming up with another Assistant
  • You know how to prioritise, are quality minded, punctual, reliable and flexible (also regarding working hours)
  • You are open to feedback and enjoy continuous learning

Offer:

  • A permanent employment contract
  • Starting date: ASAP!
  • A competitive salary with fringe benefits
  • The opportunity to work in a dynamic and human-sized company

Thank you for sending your application to Agnès Guilloux, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!   Contact details Agnès: agnes@care4youconsult.com

Business Development Membership Manager – job placed

3 June 2016 by Elke Wellens

Our client is an international federation operating in the field of sustainable development. Their main mission is to offer a wide scope of services to their members, ranging from monitoring EU legislation developments to enhancing the exchange of best practice through the organisation of workshops and conferences. They are located in the city centre of Brussels and count +/- 60-70 staff.

They are today looking to recruit a Business Development Membership Manager

Purpose of the job

  • To develop and implement a sales strategy designed to attract new members and retain existing ones
  • To supervise a team of 3 people
  • To work under the supervision of the Director Marketing, Communication & Business Development

Main responsibilities will be:

To define the Business Development strategy for Western Europe:

  • Analyse the market structure, main actors, evolution and trend
  • Develop the new membership recruitment/strategy for the association in Western Europe
  • Elaborate the Business Development action plan with regards to the region’s Business Development targets
  • Monitor and report on the Business Developments results in Western Europe and put corrective actions in place

To implement the Business Development plan:

  • Follow-up Account Managers for Western Europe
  • Actively take contact with potential members highlighted into action plan, manage contacts in close relationship with the knowledge Managers, transform those contacts into new members
  • Ensure that member management processes are followed by all concerned people
  • Monitor and communicate progress reports on activity to target
  • Create and keep up good relationships with strategic and new members and act as one of the main contact points for all Western Europe-based Members (split of responsibilities with direct reports)
  • Attend selected trade fairs, conferences and exhibitions for prospection and networking (25% of the time is therefore spent in travel in Western Europe)
  • Prepare regular reporting
  • Take a role in the optimization of the database, build/develop a qualified contacts and shareholders database with focus on Western Europe
  • Initiate market researches
  • Coordinate with Eastern Europe region on common business development initiatives

To assist membership Admin team/Administration:

  • Overall management of 3 persons
  • Support the administration team with issues related to membership administration and streamlining automation processes
  • Manage the Membership Budget (Development + Admin)

To optimise advertising/publications revenues:

  • Support the advertising sales process (off and online)
  • Assist in updating marketing/communications promo database
  • Ensure that financial objectives are met
  • Results follow-up and launch corrective actions
  • Think about possible revenue making products to be added to the actual portfolio

The ideal candidate should have the following profile:

  • A Bachelor/Master in a relevant field (such as Commercial Sciences, Economics, Marketing)
  • Fluent English (spoken and written) and very good knowledge of French. A business knowledge of German is a significant plus
  • At least 5 years’ relevant international service sales experience in a B to B environment
  • Proven track record in sales, negotiation skills, good understanding of sales and marketing tools
  • Strategic thinker and result oriented
  • Persistent and patient
  • Good analytical skills
  • Attention to detail with strong motivation to “Make things happen”
  • Able to interact in a multi-cultural environment
  • Strong autonomy but able to work as a real team player in a small team, good networker
  • Commercial spirit, ability to deal with various partners
  • Excellent interpersonal and presentation skills
  • Strong cultural sensitivity
  • Computer literate

Offer

  • Starting date: September 2016 at the latest
  • A permanent, full time contract
  • A competitive salary with a complete benefits package including luncheon vouchers (€ 7,00), health and group insurance, 100% reimbursement of transport costs, yearly bonus, GSM allowance. Possibility of a company car and fuel card
  • Our client offers a real opportunity to develop skills and to contribute to the output of the team by continuously learning and exchanging experience with members and top experts from all over the world.

Thank you for sending your application to Agnès Guilloux, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!  Contact details Agnès: agnes@care4youconsult.com, GSM: 0489/062 392

Social Media Community Officer – job placed!

23 April 2016 by Agnès Guilloux

Our client is an international organisation whose main activities are to provide a varied range of services to its members. They are located in the European quarter of Brussels and are therefore very accessible by public transport. They are today looking to recruit a diligent individual to reinforce their Communications Department.

Purpose of the role: to manage the online/digital communication of the organisation, to monitor digital activities, develop actions and coordinate projects (developing new applications, the website, etc.), to provide quality and quantity analysis on the social media results and strategy. To report to the Communications Director.

Job description

  • Developing the social media and digital campaigning strategy and initiatives
  • Building digital campaign tools and actions
  • Managing and developing social media content and profiles, managing online communities
  • Expanding awareness of and familiarity with the latest and cutting edge digital and social media tools and developments in order to keep the organisation’s digital presence innovative and trend setting
  • Managing social media accounts on a daily basis, planning social media communication
  • Developing strategies in order to expand the online community
  • Creating a solid base of social media Influencers and stimulating traffic
  • Analysing and reporting on social media traffic
  • Coordinating website developments together with external agencies
  • Enhancing the user friendliness and efficiency of the website, reporting on website traffic
  • Participating in the website content coordination
  • Providing support to team members regarding their digital activities
  • Keeping an overview of the budget line for each activity and planning expenditures accordingly
  • Taking an active part in team meetings

 Profile

  • The ideal candidate holds a relevant Bachelor or Master (Communications, Digital Marketing, Corporate Communication, etc.)
  • You are perfectly fluent in English (spoken and written). Any additional EU language is a plus
  • You have a relevant experience of +/- 2 years in digital/social media communication with a knowledge of digital and marketing tools and community management
  • You have a strong genuine interest in new technologies and social medias
  • You have a good understanding in the field of internet technologies (html, css, xml, sql, javascript) and experience with search engines (SEO, SEA, SMO), design and content management systems (CMS) and design (Adobe Creative Suite)
  • You are autonomous yet with an excellent team spirit, have project management skills, excellent communication capacities and you are trustworthy and reliable
  • You are positive and enthusiastic, curious, efficient and eager to contribute to the communications strategy of the organisation

Offer

  • A full time, permanent contract
  • Starting date: ASAP!
  • A competitive salary with a complete benefits package including luncheon vouchers (€7,00), health and group insurances, full reimbursement of transport costs
  • The opportunity to work in a dynamic, intellectually stimulating and multicultural environment

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com, GSM: 0489/062 392

Afternoon/Evening Receptionist (11.30am – 8pm) – job placed !

13 April 2016 by Elke Wellens

Our client is an international law firm with numerous offices worldwide. Their Brussels office is located in the city centre of Brussels and is therefore very accessible by public transport (Louise area). Their human-sized and easy-going team is looking for a shiny personality to handle their reception and to help out with administrative duties.

Purpose of the job

The receptionist is the first contact with all visitors, whether guests or vendors.  The person will be in charge of covering the reception, answering the telephone and welcoming guests to the public area.  Their role will also be to provide ad-hoc assistance to the Office Manager, to the Management Assistants and to the Attorneys.

Job description:

  • Manning the reception, making sure the reception area is always spotless (reception lounge, meeting, etc.)
  • Preparing meeting rooms and visitor rooms (notepads, pens, refreshments), checking what meetings are taking place every day
  • Welcoming visitors, handling their requests, assisting them
  • Handling incoming phone calls, taking messages
  • Handling incoming mail, liaising with courier and express delivery companies, handling outgoing mail
  • Going to post office for registered mail, occasional errands or pick up of documents at the European Commission or other places
  • Responsible for some office management duties: handling office and kitchen supplies
  • Ordering lunches for meetings, bringing them to the rooms, tidying up the rooms after the meeting
  • Administration duties: sending faxes and emails, printing,/scanning documents, encoding some data into Word documents and Excel spread sheets
  • Occasionally assisting with hotel and travel arrangements for the Attorneys
  • Working/liaising with the Day Receptionist
  • Providing administrative support to the Office Manager

Profile:

  • The ideal candidate holds – at least – a high school diploma
  • You are fluent in English (oral + written) and you have a good working knowledge of French. Dutch and Russian are a plus.
  • You possess +/- 2 years of experience in a similar role and ideally acquired in a corporate environment (law firm, consulting, etc.)
  • You have a professional presentation and good manners
  • You are computer literate and possess a good knowledge of MS Office (Outlook, Word, Excel)
  • You are a good team player but can also work autonomously
  • You have good interpersonal, customer service and diplomatic skills
  • You know how to deal with extremely confidential information, you are a very discrete person
  • You work with a lot of eye for detail, you have a positive and proactive attitude
  • You are able to prioritise and multitask assignments, you can work efficiently under pressure

Offer:

  • A permanent contract
  • Starting date: as soon as possible!
  • Working hours: 11.30 am-8.00 pm (Monday to Thursday), 10.30 am-7.30 pm (Fridays)
  • A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), health insurance, 100% reimbursement of transport costs, 23 holiday days
  • International and very dynamic working environment with room for initiative & personal growth.
  • A varied position within a closely-knit team where a very good atmosphere prevails, especially between the lawyers and the support departments
  • The opportunity to work in a quality oriented, corporate environment in very nice and offices in the centre of Brussels!

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Elke: elke@care4youconsult.com, GSM: 0489/062 368

 

HR Officer for innovative high-tech company – job placed !

11 April 2016 by Agnès Guilloux

Our client is an international innovative research and development company. Their Brussels office (80 staff), located in Ixelles/Elsene, mostly consists of mathematicians, engineers and researchers. They are today experiencing a significant growth and should reach 100 employees by the end of 2016. They are currently looking to recruit a diligent HR Officer to team up with the HR Manager

Purpose of the job

To be responsible for the payroll of 80 employees. To advise and support the HR Manager in HR matters, both regarding social legislation and payroll aspects. To be in charge of the whole personnel administration and car/cell phone fleet management. To organise company events and to take an active part in recruitment processes

Job description

Payroll (25% of the time)

  • Ensuring a correct and timely payroll administration in compliance with social legislation
  • Encoding salary data into the system, checking and making corrections when needed
  • Ensuring and controlling correct payments
  • Managing leave and absences
  • Ensuring the correctness of data sent to the social secretariat (SD Worx)
  • Ordering, controlling and distributing Eco-cheques and meal vouchers

Personnel Administration (15% of the time)

  • Being the point of contact for the employees regarding HR administration
  • Providing them with explanations on pay slips, following up their files, handling questions about health insurances, etc.
  • Taking care of the administrative follow-up and communication regarding child benefits, educational leave, parental leave, child allowances, etc.
  • Being responsible for the administration of the employees’ files
  • Expat administration: liaising with a law firm regarding work permit renewal requests for foreign employees, advising expats on Belgian matters, etc.

Car/Cell phone fleet (25% of the time)

  • Being responsible for the car fleet (approx. 35 cars) and for the cell phone fleet (+/- 10)
  • Being the point of contact for the day-to-day questions, ordering new cars/cell phones, checking the contractual terms, renegotiating them if appropriate
  • Liaising with the employees regarding cars/phones, answering their questions, advising them
  • Checking incoming invoices and liaising with the Accounting department

Event organising (10% of the time)

  • Responsible for organising company events
  • Organising events such as St Nicolas, Christmas dinners, teambuilding activities, etc.
  • Organising events from A to Z in line with the allocated budget

Recruitment (25% of the time)

  • Handling several recruitments/year from A to Z
  • Preparing job descriptions with Line Managers, preparing adverts, posting them online, liaising with recruitment agencies, screening CVs, organising the interviews, conducting some interviews, etc.
  • Negotiating contractual terms and salaries

Profile

  • You ideally hold a Bachelor or Master in Human Resources, Psychology or in any related field
  • You have 2-4 years of experience in a similar position
  • You have a sound knowledge of applicable social legislation. Experience with research & development files and expats is a plus
  • You are perfectly trilingual in French/Dutch and English and possess good written skills in these languages
  • Experience with SD Worx tool (payroll) is a plus
  • You have an eye for detail, you are able to manage your time effectively (especially when the workload is high) and you have strong analytical skills
  • You possess strong interpersonal and communication skills and you are discrete
  • You are autonomous and flexible (occasional overtime)

Offer

  • A permanent contract
  • Starting date: as soon as possible
  • A competitive salary
  • Fringe benefits including luncheon vouchers, health insurance, full reimbursement of transport costs, laptop and discretionary bonus. Possibility of a company car and cell phone
  • Access: the company is located in central Brussels and is easily accessible by train/tram
  • Hours: 38h00/week, flexitime
  • 24 holiday days/year
  • The opportunity to work in a truly international and intellectually stimulating environment!
  • C.A.R.E. programme: personalised coaching by a Consultant of Care4You during the integration phase (first 6 months) and in collaboration with the new employer

Thank you for sending your application to Agnès Guilloux, Partner at Care4You. All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!

Contact details Agnès: agnes@care4youconsult.com, GSM: 0489/062 392

Team Assistant for Private Foundation – job placed!

25 February 2016 by Elke Wellens

We are urgently seeking to recruit a Team Assistant for 1 of our clients, a Private Foundation located in the city centre of Brussels (close to train station).

Purpose of the role:  assisting 2 Administrators and their Deputies in their daily activities, preparing meetings and files, handling general correspondence, database management.

Your tasks & responsibilities will include:

  • Agenda management (in Outlook): planning & confirming appointments, keeping an eye on upcoming deadlines, proactively suggesting some dates already for certain meetings/activities, …)
  • Preparing and organising van internal and external meetings
  • Email management (screening, anticipating things, indicating priorities)
  • Processing and following-up on incoming telephone calls and emails
  • Preparing confidential files
  • Preparing letters (as an answer to the numerous official invitations that the 2 Administrators receive on a daily basis)
  • Database management
  • Administrative follow-up of all invitations/registrations
  • Archiving and filing all relevant documents (on paper + electronically)
  • Handling translations
  • Welcoming visitors, liaising with internal and external parties

Profile:

  • The ideal candidate is a French or Dutch native speaker with an excellent knowledge of the 2nd national language. A good knowledge of English is also important,  some knowledge of German can be an asset.
  • Ideally a Bachelor’s Degree (office management, languages, …), but, candidates who are equivalent by experience, are more than welcome to apply for the position.
  • You have at least 3 years of experience in a similar role (administration, management assistant, office management, …)
  • You are computer literate (MS Office, especially good knowledge of Word and Outlook) and you have a good typing speed
  • You are polite, articulate, discrete & respectful and you possess strong interpersonal skills
  • You work very accurately with a lot of care & order; u pay attention to the presentation of your work and to the smallest details
  • You think before you act and you are capable of foreseeing problems and suggesting alternative solutions
  • You can work independently but you also function well within a team (in this role you will be working together with 4 colleagues)
  • You are flexible in terms of working hours (occasional overtime) and tin terms of he back-up system when colleagues are absent
  • You are looking to make a long-term commitment with your next employer

Offer & practicalities:

  • A permanent contract
  • Starting date: ASAP!
  • A salary conform the standards within the non-for-profit sector, luncheon vouchers, group insurance, reimbursement of transport costs
  • Working hours: 38h/week
  • Company is easily accessible with public transport, very nice working environment with recently refurbished offices!

Thank you for sending your application to Elke Wellens, Partner at Care4You.  All applications will be handled with the utmost discretion. Please do not hesitate to contact us should you wish additional information!   Contact details Elke: elke@care4youconsult.com, GSM: 0489/062 368

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