CERRE is an internationally known though, human-sized think tank (+/- 12 staff in the secretariat plus 30 networked, senior academics) providing original analyses and policy recommendations on the regulation of the tech, media, telecom, energy, and mobility sectors. Its 50+ prestigious membership list includes global corporations, regulation authorities and universities from Europe, the US and China. Its offices are located close to the Bois de la Cambre/Ter Kameren and are therefore easily accessible by public transport. They are currently recruiting a diligent Head of Communications. 

Purpose of the role

 Designing and implementing effective communications strategies which will deliver expanded visibility to the organisation as well as enhance its impact in Europe and beyond. Leading a small team that delivers communications and events activities. Reporting to the Director General.

 Job description:

• Developing, driving, and managing all communications content, format, strategies, and activities to ensure the impact of the on-going programmes, reports, and events
• Developing, managing, and implementing the think tank’s communications strategy including a broad range of online and offline activities
• Ensuring a steady cadence of these activities, including online and hybrid events, social media, media relations, etc.
• Managing corporate communications to position the organisation as a global think tank of reference in its field
• Strengthening and developing long-term relationships with editorial desks and individual journalists (from local, national, and international media), pitching stories and interviews (with the Senior Staff and Academics), drafting press releases, opinion pieces, blogs, etc.
• Managing all communications activities related to the launch of the research projects and activities
  • Engaging with academic and secretariat colleagues to define outcomes, objectives, and key messages
  • Overseeing the development and delivery of public events to present the think tank research
  • Drafting key messages and overseeing the preparation of communications materials (website text, press releases, infographics, videos, social media content and visuals)
  • Delivering campaigns through engaging, advising and encouraging colleagues on the best use of communications tools
• Leading a small, dedicated team, overseeing every aspect, and checking the quality of content for all communication channels and tools using website, social media, events, and internal communications
• In collaboration with an external communications agency:
  • Developing creative digital content across a variety of formats on online channels and social media
  • Managing the production of all communications materials, including reports, issuing papers, op-eds, briefings, blogs, videos, visuals, newsletters, annual reports, etc.
• Overseeing the development, promotion, and delivery of high-profile events with Commissioners, MEPs, CEOs, and C-Suite stakeholders
• Managing and further developing the corporate identity, ensuring consistency of branding and messaging across all channels. Setting and monitoring standards and guidelines to ensure consistency and quality of messaging
• Checking and reviewing communications processes regularly as the context around the organisation evolves

Profile:

• You ideally hold a relevant Bachelor or Master (in (Digital) Communications, Languages, etc.)
• You have at least 5 years’ relevant experience in communications (possibly current n°2 in the Communications team of a public affairs, communications agency, or industry association)

• You have media relations experience and contacts with a variety of journalists
• You have experience in leading and motivating a team to deliver ambitious results

• You have an excellent level of English (C2 – written and spoken) and ideally an operational level of French
• You are tech savvy and comfortable with online communication and creative tools

• You have the ability to quickly understand complex economic or legal material, identify key messages and translate these into effective communications
• You are creative
• You have great interpersonal skills and can interact at all levels
• You are a great communicator, concise in your written and oral expression
• You are rigorous, have outstanding attention to detail, are demanding for yourself as well as for your team.
• You are a dynamic self-starter, positive, entrepreneurial, ambitious, solution-focused, result-oriented, and resilient.

 Offer:

• A permanent and full-time contract or a freelance contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package
• Working hours: 38 hours/week
• The opportunity to work in a quality oriented and intellectually stimulating environment in very nice offices!

 

 

 

Our client is an international company specialized in medical devices.  For their human-sized office in Diegem, they are currently recruiting an Accounting Assistant.

Purpose of the role:

Performing general accounting functions related to accounts receivable, accounts payable, and inventory.  Assisting the department with monthly closings and supporting the Corporate Controller in carrying out the responsibilities of the Accounting Department. Working independently, with general supervision, and working as part of a team (local team in Brussels + finance team in the US).

Tasks & responsibilities:

Accounts Receivable

• Preparing and sending customer invoices
• Ensuring all customer shipments have been posted through the system, and invoices have been generated
• Setting up new and/or editing existing customer information in accounting system
• Keeping record and applying shipping costs per customer (cf. terms & conditions)
• Updating and keeping record of pricing information
• Managing outstanding payments due: completing collection emails/calls
• Resolving customer inquiries
• E-invoicing: investigating and resolving electronic invoicing inquiries

Accounts Payable

• Administer accounts payable
• Coding/preparing vendor invoices for payment
• Receiving product in on PO/invoice into accounts payable
• Resolving vendor inquiries
• Obtaining new vendor information
• Scanning and emailing all vendor invoices to US accounting team

Inventory

• Tracking the movement of the products
• Preparing inventory physical count spreadsheets and emailing them to US accounting team on the last day of each month
• Ensuring all shipments have been posted and invoiced out of Belgium
• Reconciling physical count of inventory in Belgium to shipments/invoices posted through accounting software
• Preparing inventory adjustments/transfers
• Assisting the team in inventory reconciliation

Fixed Assets

• Setting up or disposing fixed assets in the fixed asset register
• Maintaining fixed assets invoices

General

• Monitoring and entering the banking activities
• Assisting with the preparation and coordination of the audit process
• Coordinating & communicating relevant documentation to external Accounting Firm
• Bank coordination (first point of contact for bank)
• Claiming official documents to various official institutions & bank
• Acting as a back-up for the logistics department
• Assisting with some general Office Management duties- if and when requeste

Qualifications – technical skills:

• You ideally have a Bachelor’s degree in Accounting or you are equivalent by experience
• Minimum 1 year of experience in an accounting or finance department or in an administrative/general support role with a focus on accounting, working with numbers
• Fluency in French and English (oral and written), Dutch can be a plus
• Some knowledge of Belgian accounting processes, VAT legislation and an understanding of tax implications is a strong asset
• Knowledge or experience with Sage 300 software or other accounting software
• Knowledge of Microsoft Office, in particular: Outlook, Word, Excel skills

Soft skills:

• Ability to work with a lot of attention to detail & accuracy
• Excellent interpersonal and customer service skills: ability to communicate with clients, partners, senior staff, suppliers and other external parties
• Strong problem analysis and problem-solving skills
• Capacity to work independently as well as part of a team
• Aptitude to cope and work effectively under pressure and with sometimes multiple or conflicting demands/priorities
• Resourceful and positive attitude; ability to adapt to different situations and personalities
• Flexible, hands-on and helpful personality; ability to work in a small team

Offer:

• Permanent and full-time contract
• Starting date: as soon as possible
• Working hours: 40 hours/week
• Competitive salary package, including luncheon vouchers, health insurance, group insurance, pension plan, sports vouchers, parking, electrical bike, …
• A role in which you will receive the necessary training and guidance at the start and where you can gradually acquire more responsibilities.
• The opportunity to join an innovative medical technology company and to work with very nice colleagues in superb offices in the Diegem/Zaventem area.

 

Our client is a scale up medical technology firm headquartered in Wavre. They specialize in high tech medical devices for surgery applications. They have a global activity but remain a human-sized operation with +/- 40 staff in Belgium. As part of a rapid growth, they are currently looking to recruit a Junior Accountant who will work alongside the Senior Accountant and who will report to the CFO.

Job description

• Suppliers’ invoices reconciliation with purchase orders and proof or receipts
• Preparation of statistics for the BNB
• Control of travel expenses in accordance with internal policy
• Customers’ invoices reconciliation and follow‐up of receivable
• Assistance in the preparation of month‐end closing and reporting in BE GAAP
• Assistance in preparing audits and annual accounts
• Assistance to the preparation of tax return including VAT
• Ad‐hoc projects

Profile

• Bachelor’s degree in accounting or equivalent in experience
• At least first professional experience of +/- 1 year in similar position
• Fluent French and professional/fluent English
• Experience with analytical accounting
• Knowledge of MS Office tools with proficiency in Excel
• Experience with accounting ERP (SAGE or equivalent)
• Accountable, rigorous with attention to details
• Dynamic and good communication skills
• Flexible & eager to learn
• Team player and collaborative
• Ability to work independently and proactively
• Adaptive and hands‐on readiness suitable for a start‐up environment

Offer

• A full‐time permanent position
• Starting date: A.S.A.P.
• Competitive salary and benefits package including: a yearly target bonus, luncheon vouchers (€8,00), eco-vouchers (€250/year), health insurance (including dental), pension plan, teleworking allowance
• Working hours & holiday: 39h00/week, 26 holiday days/year
• Location: The position is based in Wavre (Belgium) with possibility to work from home a couple of days per week. The offices are accessible by public transport although they are more easily reachable with a private vehicle (free parking)
• Headed by a solid management team, you will be part of a highly skilled (engineers, scientists) capable and dynamic team of innovative leaders with proven tracks records in the pharmaceutical and medical device industries.
• This is an agile start‐up company culture focused on values of entrepreneurship, engagement, integrity, passion and excellence

Our client is a well-established, international company active in the transport industry.  They are currently recruiting a new collaborator to join their multilingual & multicultural teams in Brussels.  Their offices are located in the centre of Brussels (very easy to reach with public transport) and they employ +/- 100 people.

Job description

• Ensuring the staffing of vehicles in compliance with the social legislation
• Checking the planning of crews, handling issues in terms of timing or overlap, finding solutions in case of last-minute crew cancellation
• Contacting on call crew with the approval of Supervisor
• Ensuring the transport of crews and guaranteeing their well-being (booking last minute accommodation for them, etc.)
• Making relevant suggestions in view of enhancing the staff booking procedures on the various itineraries
• Being the SPOC of crews regarding delays, damages in the itinerary and sharing the information with the Supervisor
• Liaising with the crew by sms, phone, etc.
• Informing the Operational Centre on delays, damages, etc. and informing back the crew so that they can share the information with the passengers
• Updating the website with relevant information concerning delays, etc.
• Supporting the crew regarding issues they encounter when controlling travel tickets
• Ensuring that procedures are properly followed when it comes to passengers with special needs (disabled passengers, VIPs, groups, etc.)
• Ensuring that passengers who missed their correspondence are properly looked after (booking taxis, hotel rooms for them, etc.)
• Launching emergency supply procedures in case of disruption in the traffic
• Considering alternative travel possibilities for passengers in case of disruption
• Participating in some working groups in order to share field expertise
• Participating in some working groups concerning the development of IT tools dedicated to passenger information

Profile

• You ideally hold a Bachelor or equivalent in experience
• You have an excellent level of French or Dutch and a working language of the 2nd national language. You also have an operational level of English
• You have a first relevant experience of +/-2 years ideally acquired in the transport sector and in a customer service role
• You are proactive and know how to work under stress (crisis management)
• You are resourceful, creative and analytical
• You are organised, autonomous yet also genuinely team spirited
• You have strong communication skills (numerous internal contacts)
• You have a positive attitude, an open mind-set, you are enthusiastic and motivated
• You are flexible in terms of working hours as you will be working in shifts and during weekends (on average during 2 weekends/month)

Offer

• Starting date: as soon as possible
• A permanent, full-time contract
• A competitive salary with a very complete benefits package (including bonuses for working in shifts/during weekends), luncheon vouchers, health and group insurance, benefits in kind, 50 holiday days
• Working hours: shift work, 6.00 am-2.00 pm and 2.00 pm-10.00 pm and 2 weekends/month
• Location: the offices are located in the city centre of Brussels and are therefore very accessible by public transport
• The opportunity to work in a truly international & multicultural environment, in a company, which is constantly evolving, and within a fascinating sector!

 

Our client is an international federation operating in the field of sustainable development. Their main mission is to offer a wide scope of services to their members, ranging from monitoring EU legislation developments to enhancing the exchange of best practices through the organisation of workshops and conferences. They are located in the city centre of Brussels and count +/- 70 staff. They are today looking to recruit a diligent Project & Committee Manager.

Purpose of the role

• Managing the HR Committee composed of +/- 50 members (corporations and associations)
• Supporting the members to help them adopt a modern and innovative corporate and human resources initiative and policy
• Leading, coordinating and contributing to knowledge and research activities on all aspects of HR, including social dialogue and for facilitating the exchange of experience
• Coordinating the activities of the working groups, which are dedicated to specific issues such as diversity & inclusion, impact of digitalisation on the workplace, capacity building, jobs of the future, etc.
• Leading a small team (one Committee Officer)

Main responsibilities will be

• Leading knowledge and research activities on human resources that conciliate the needs of the members and expectations of other stakeholders
• Ensuring that knowledge elaboration and research output related to HR and social dialogue activities contribute to added value services to the direct benefits of members
• Coordinating the work of the HR committee and its working groups (studies, reports, position papers, articles) and managing committee members and chair and vice-chairs’ expectations and involvement
• Being the contact person of the members of the committees (mainly HR Directors), answering their queries, exchanging with them, occasionally meeting them face to face
• Supporting the association cooperation with institutions enhancing the social dialogue at EU and international level. Representing the voice of the members as employers, reporting back to the association and its committees
• Managing the organization of meetings, workshops and seminars dedicated to HR issues
• Providing input and support to events (yearly summit and General Assembly, conferences, workshops, seminars, trainings, etc.)
• Supporting the Head of Unit and working with the other Managers from the unit
• Contributing to the company governance for the activities under his/her responsibility, including the definition of the association work programme, budget, and capacity plan
• In project management, providing the direct report (Committee Officer) and colleagues with guidance, leadership and support, ensuring their development and well-being while being responsible for enforcing corporate policies and procedures standards
• Occasionally travelling in Europe to attend events and to meet members

The ideal candidate should have the following profile

• A relevant University degree
• At least 5-7 years’ experience in project management and ideally in funded research and innovation projects
• Genuine interest in human resources issues such as diversity and inclusion
• Strong communication skills with the capacity to produce and write reports but also to lead a group of experts and synthetise knowledge. Good public speaking skills
• Excellent spoken and written English (C2), very good writing skills (clear and concise written style)
• Ability to adjust to various types of interlocutors such as the members (high level HR Directors in international corporations)
• Strong organisational skills, capacity to structure own workload, as the job holder will organise several events/year (meetings with members, workshops, etc.)
• Availability for occasional travelling, mainly in Europe
• Capacity to work both in teams and autonomously
• IT Literacy
• Capacity to have a helicopter view but also to understand the subtleties of the topics and to ask the right questions
• High level of emotional intelligence: good listening skills, empathy, ability to lead group discussions, team player
• Service-minded, proactive and problem-solving skills
• Ready to travel several times per year (mostly in Europe)
• Ability to work under pressure (mainly during on-site events)
• A leadership style based on care
• Integrity and professionalism, full acceptance and respect of the association’s RISE values (Respect, Innovation, Sharing, Expertise)

Offer

• Starting date: ASAP
• A permanent, full time contract
• A competitive salary with a complete benefits package including luncheon vouchers, health and group insurance, 100% reimbursement of transport costs, homeworking (at least 2 days/week), discretionary bonus
• Location: the company is located in the city centre of Brussels and is therefore reachable by public transport
• This is a unique opportunity to join a fast-changing organisation and a truly multicultural environment
• The opportunity to work in an environment that truly makes a difference (sustainable

development)

Our client is a global provider of services and solutions for industrial process engineering. Although they employ over 14.000 employees worldwide, they have remained a family company which promotes a close-knit atmosphere between the teams. Their Brussels offices are located in Evere and gather 85 employees. That are today looking to recruit a diligent Marketing Communications Specialist.

Purpose of the role:

• Supporting the effective promotion of the brand positioning as well as industry and product value propositions. Together with the marketing team, being in charge to evaluate, plan and deploy all relevant promotion activities helping to achieve the targets of the annual business plan.
• Guaranteeing the proper use of digital marketing measures and considering print media and live communication when required.
• Organizing and supporting the coordination of events such as exhibitions, webinars, and seminars
• Organizing and supporting Marketing Campaigns for lead development, (digital and/or lice)
• Providing the necessary input and help to develop the annual MarCom plan

Job description:

• Developing local communication strategy and plan, derived from the marketing plan, and focused to drive sales, as MarCom is an integral part of the marketing planning process.
• Understanding and monitoring the local media landscape and media usage behaviour in order to consider this know-how in communication mix and budget discussions
• Organizing and providing hands on support in Marketing Events
• Ensuring knowledge about utilizing and orchestrating all relevant touch points, esp. digital marketing channels
• Producing and publishing any kind of collaterals based on the communication plan; Maintaining the website and keeping it up to date, translating global material if required. Organizing, executing, and providing follow up on relevant exhibitions as well as on local customer and media events
• Maintaining data in the given platforms (CRM, Link Builder, censhare, …) in order to enable tracking, data analysis and closed-loop reporting into the sales funnel
• Focusing on the most important topics based on the local marketing plan and on the global focus campaign. Considering reducing the number of activities (topics and touch points) for the sake of more impact on those actions driving business, both short and long term
• Attending several professional fairs/year as well as yearly International Marcom Meetings in Basel

Profile:

• You ideally have a degree in Marketing
• You have 2-5 years of relevant professional experience
• You are computer literate and comfortable working with modern online communications & marketing tools
• You have the following language skills:
  • Fluent English and French with operational Dutch (B1/B2), or
  • Fluent English and Dutch with operational Dutch (B1/B2)
• You are hands on and fast learner
• You demonstrate the ability to be persistent, action-oriented, results-driven and self-motivated
• You have good presentation, communication, and interpersonal skills
• You have a great team spirit (you will be working with a direct colleague) a value collaboration
• You have strong organizational skills
• Abstract and concrete thinking
• Taking initiative and ownership
• Ability to develop (in a team) a suitable communication mix (where digital channels become increasingly important)

Offer:

• A permanent and full-time contract
• Starting date: asap!
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-vouchers, health and group insurances, possibility of a company car or electrical bike, a yearly bonus, 100% reimbursement of transport costs, 32 holiday days
• Working hours: 40h00/week, 1 day of homeworking day/week
• Location: the offices are located in Evere (close to Decathlon) and are accessible by public transport and by car. Parking possibilities
• The opportunity to work in a professional and human environment, which promotes a good work-life balance!

Our client is a leading global Executive Search Firm.    Their Belgian offices (+/- 20 people) are located in central Brussels and are therefore very accessible by public transport.  They are currently recruiting a diligent Receptionist/Administrative Assistant.

Job description:

Your tasks and responsibilities will include:

• Answering, screening and forwarding incoming phone calls while providing basic information
• Serving visitors by greeting, welcoming, directing to a meeting room and announcing them appropriately
• Booking conference rooms and ensuring all relevant equipment, material and refreshments are provided
• Preparing the meeting rooms (including IT/audio-visual equipment, setting up Skype/ Facetime/video conference meetings if necessary)
• Ordering and coordinating lunches & catering
• Ordering kitchen supplies for the office & the meeting rooms
• Ordering taxis and express courier
• Receiving, sorting and distributing daily mail/newspapers/deliveries/couriers
• Manage smooth functioning of office environment (e.g. changing water tanks, filling copier, changing cartridges, etc.)
• Updating internal telephone list
• Performing other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
• Making sure the reception and client area are constantly professional looking
• Supporting the projects teams by creating and updating candidates and client profiles in the CRM/Database
• Supporting/backing up the Personal Assistants on administrative tasks (agenda management, meeting and travel arrangements) – if and when necessary
• Answering applicants by email
• Offering support with the sending of mailings and the follow-up of invitations for marketing events
• Assisting with the organisation of client or staff events

Profile:

• You are fluent in Dutch, English and French
• You possess ideally already 1-4 years of experience (or more) in a similar role – preferably in a similar environment (service sector)
• You are able to represent the company in a professional way, you can communicate & interact effectively with different stakeholders (candidates, clients, suppliers, internal staff)
• You are able to maintain confidential information and you have the ability to field phone calls with enthusiasm, professionalism, tact, common sense and persistency
• You show an absolute drive towards professionalism & client satisfaction
• You are organised and rigorous, you work with a genuine eye for detail
• You are proactive & solution oriented
• You are a good team player and you have a flexible attitude

Offer:

• A permanent and full-time contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package
• Possibility to evolve over time towards an Executive Assistant/Project Coordinator role !
• International and very dynamic working environment with room for initiative
• The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels!

 

 

 

Our client is an internationally known though, human-sized think tank (+/- 10 staff in the secretariat plus 25 networked, senior academics) providing original analyses and policy recommendations on the regulation of the tech, media, telecom, energy and mobility sectors. Its 50+ prestigious membership list includes global corporations, regulation authorities and universities from Europe, the US and China. Its offices are located close to the Bois de la Cambre/Ter Kameren and are therefore easily accessible by public transport. The organisation is experiencing a significant growth a diligent Executive Assistant to team up with the Executive Assistant/PA to the General Director. This is a newly created position!

Purpose of the role

The Executive Assistant works alongside the Executive Assistant/PA to the General Director and assists her in her daily tasks and responsibilities. He/She reports to the Executive Assistant/PA to the General Director.

Job description:

• Handling, analysing, and dispatching the incoming mail
• Handling incoming phone calls, welcoming visitors in the office
• Handling incoming contracts, submitting them for signature by the General Director
• Following up the file associated to each contract (follow up by e-mail, phone, etc.)
• Handling invoicing duties: preparing the outgoing invoices (using Word), inputting them into an Excel spread sheet
• Checking and updating the cash flow situation in Excel
• Managing the diary of the General Director (using Outlook)
• Organising meetings and business trips (mostly in Europe)
• Providing support to the other Managers when needed
• Participating in the organisation of weekly events taking place in Brussels: sending invitations, preparing lists of participants, etc.
• Liaising with high profile partners (Keynote speakers such as EU Commissioners or influential political or business figures)
• Performing facilities and office management duties: liaising with the landlord, ordering office supplies, liaising with IT/telecom companies

Profile:

• The ideal candidate has 5-10 years’ experience in an Executive Assistant role
• You have an excellent level of English (spoken and written) as it is the working language and have a working knowledge of French
• You possess very good skills on MS Office
• You have an excellent business presentation and can represent the organisation in front of third parts
• You have excellent communication and interpersonal skills and can operate in a rather formal environment
• You are extremely precise, rigorous, organised, with a genuine eye for detail
• You are stress resistant and reliable
• You are a very good team player (as you will be working with and report to the Executive Assistant/PA to the General Director)
• You also are very diplomatic and discrete
• You are flexible and a genuine all rounder
• You thrive on offering a first-class service to your internal clients (and primarily to the General Director)

Offer:

• A permanent and full-time contract
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package including luncheon vouchers (€7,00), health insurance, 20 holiday days
• Working hours: 38 hours/week
• Working schedule: the person will be based in the office, possibility of 1 day of homeworking/week
• The opportunity to work in a quality oriented and intellectually stimulating environment in very nice offices!
• This is a newly created position and as such its content could develop in time

 

Our client is an international association in the field of medical research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office gathers +/- 40 staff and is located in Woluwe-Saint-Lambert. They are today looking for a diligent Administrator to work as part of their closely knit Philanthropy Team (4 people). This is a newly created position!

Purpose of the role

To support the Philanthropy Team and to handle their administrative and logistical tasks across a wide variety of activities, including meetings, events and contacts with VIPs, partners and supporters. To contribute to a pleasant and safe working environment, ensuring high levels of organizational effectiveness and efficiency, proactively ensuring proper and timely administrative and logistical follow up, thus improving the quality and evolution of the organisation’s overall fundraising activity.

Job description

• Managing logistics for in-house activities such as meetings
• Assisting the Philanthropy Events Manager with events logistics (mailing lists, invitations, venue search, on-site equipment, catering, goodie bags, …)
• Providing administrative support for other philanthropy team members as needed
• Liaising with the association’s suppliers, partners, sponsors and ambassadors
• Helping managing the CRM and other databases and IT tools used
• Managing the webshop, iRaiser (or similar tools), and following-up on banking activity
• Welcoming and guiding visitors in collaboration with the company’s Office Coordinator/Receptionist
• Managing returned postal mail and related issues (e.g. in CRM updates change of address, spelling corrections, etc.), taking care of and tracks of all types of mail (postal, mailing, courier, shipping)
• Keeping the department’s professional memberships and subscriptions updates
• Participating in internal meetings with the team and in external meetings with sponsors, ambassadors, etc.
• Managing ad-hoc requests from the team

Profile

• You are fluent in either French, Dutch or English and have an operational knowledge of the other 2 languages
• You have at least 5 years of relevant experience
• You are IT savvy and easily find your way around various tools (MS Office, Mailchimp, CRM, Zoom, Teams, softphones, etc.)
• You have strong organizational skills and a real eye for detail
• You ideally have a genuine interest and./or volunteer experience in the charitable sector
• You are able to prioritise, to multitask, to anticipate and to meet deadlines
• You are an excellent team player, are eager to work in a collaborative, international and diverse team
• You are also able to work independently with minimal supervision
• You value the fact of working for the not for profit sector and you share the values associated to this field (open mindedness, strong ethics
• You own a clean driving licence

Offer

• Contract: a permanent and full-time contract
• Starting date: as soon as possible!
• Salary & benefits: a competitive salary and comprehensive benefits package including luncheon vouchers, Eco vouchers, health insurance, pension scheme, full reimbursement of public transport costs, cell phone, laptop, parking facilities, homeworking possibilities, 26 holidays/year
• Working hours: 38h/week, some flexibility will be required in order to attend punctual events in the evenings (but overtime will be recuperated)
• Location: the offices are located in Woluwe-Saint-Lambert (close to the Cora). Although they are accessible by public transport, they are more easily reachable with a personal vehicle (parking space available)
• A stimulating working environment and an organisation which genuinely makes a difference!
• The opportunity to contribute to innovative, practice-changing medical research!
• This is a newly created role and as such its content could develop in time

 

Our client is an international association in the field of cancer research. They coordinate clinical trials worldwide in partnership with their 50+ member organisations. Their Brussels office gathers +/- 40 staff and is located in Woluwe. They are today looking to recruit an experienced HR Manager.

 Purpose of the role:

Developing and implementing an HR strategy, policies & procedures; overseeing & managing daily HR activities; mentoring the HR team.  You will be working as part of a team of 4 and you will be reporting to the Finance Director.

Job description: 

HR Strategic Planning

• Developing an HR strategy, policies and procedures in consultation with the organisation’s management
• Developing and implementing resource planning
• Developing and streamlining all HR processes and metrics which support the achievement of the organisation’s objectives
• Liaising with and reporting to Finance Director, CEO and Deputy CEO

HR Team Management

• Acting as primary source of HR knowledge & expertise within the organisation
• Managing, training and mentoring the HR team (Recruitment & Training Manager, Payroll & Data Administration Assistant, Office Coordinator)
• Ensuring that the HR team is working in a harmonised, efficient and consistent manner

HR activities, administration and compliance

• Overseeing all and managing some of the daily HR activities: assessments, recruitment, onboarding, performance management, payroll operations, compensation & benefits, training & development, etc. Making sure all activities & procedures are compliant with the HR legal requirements.
• Initiating and leading HR practices and objectives which will provide an employee-oriented, high-quality culture and with an emphasis on fairness, empowerment, productivity and goal attainment
• Coordinating the implementation of people-related services, policies and programmes in consultation with the organisation’s management
• If and when needed, liaising with external legal counsel on specific HR issues and projects which require legal interpretation
• Acting as an HR Business Partner for the Line Managers: listening to their needs and advising them on specific HR issues

Profile requirements:

• Relevant Bachelor or Master Degree
• You have already gained +/- 10 years of experience in a similar role (e.g. HR Business Partner, HR Manager, …)
• You are perfectly fluent in English and French (written and spoken). Knowledge of Dutch can be an asset.
• You have a strong knowledge of Belgian social legislation
• Proficiency in MS Office, familiarity with Human Resources Information Systems (HRIS) and payroll software
• Experience with and good knowledge of methodologies, regulations and procedures related to HR Management
• You operate with a high level of integrity, sense of responsibility and professionalism
• You know how to process accurately, discretely and efficiently a high volume of sensitive and confidential HR related documents and correspondence
• You are a team player; you combine strong people skills with an analytical mindset
• You genuinely enjoy interacting with people at all levels in the organisation; you have very good verbal and written communication skills
• Capability and flexibility to adapt yourself in a multicultural environment and to respect differences between people from diverse backgrounds (linguistically, culturally, education wise, etc.)

Offer:

• A permanent contract
• A full-time contract, 38h/week with flexible working hours and homeworking possibilities
• Starting date: as soon as possible!
• A competitive salary and comprehensive benefits package including luncheon vouchers (€8,00), Eco-chèqyes (€250/year), health insurance (fully paid by the employer), group insurance, partial reimbursement of transport costs, cell phone, laptop, 26 holiday days, flexible work practices, etc.
• Location: the offices are located in Woluwe (close to the Cora). Although they are accessible by bus, they are more easily reachable with a personal vehicle (parking space)
• The opportunity to work in a very stimulating environment and to join a people-oriented organisation which genuinely makes a difference in the world!